3359 Duties of City TreasurerORDINANCE BO. 3359
r AN ORDINANCE relating to the bond and defining the duties of the
City Treasurer; providing for the depositing of the public
funds of the City of Salina; designating the depositories
of such funds, and repealing Section 6 of Ordinance No.
280, as amended by Section 1 of Ordinance 1180, Section
9 of Ordinance No. 280, and Section 1 of Ordinance No.
2399, being Sections 6-205, 6-208 and 4=101-of.the Re-
vised Ordinances 1925, and any other ordinances or parts
thereof in conflict with the provisions of this ordinance.
BE IT ORDAINED by the Board of `'ommissioners of the City of Salina,
u Kansas:
Section 1. The City Treasurer shall give a good and
sufficient Surety Company bond to the City, in a sum of not less
i
than $50,000.00, the cost of which shall be borne by the City,
and which before its acceptance shall be approved as to form,
'SIIDunt a surety, h
amount, d n e y, by the Board of Commissioners of the City of
Salina. The suretyon such bond shall be an incorporated surety
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ii
company, to do burines
s in the State of Kansas
and
, such bond shall be conditioned for the faithful discharge of the
duties of such treasurer, and that he shall safely keep all
public moneys or securities intrusted to his care, and save
such city free and harmless from all loss caused by neglect of
duty or malfeasenee in office. The Board of Commissioners shall
require the Treasurer to give a new bond whenever in their opinion
the existing bond is insufficient either as to amount or surety or
otherwise; and whenever such new bond is required he shall perform
no official act until such bond shall be given and approved in the
manner aforesaid.
Section 2. It shall be the duty of the City Treasurer to
receive and keep all money belonging to the City and which shall
have been received by him from any source whatsoever, and to pay
out the same only upon warrants duly authorized by an appropriation
ordinance adopted by the Board of Commissioners, Y and issued b the
Director of Finance and countersigned by the City Manager. For all
moneys received by him the City Treasurer shall give duplicate re -
i
eeipts, one to the party paging such money into the treasury and
one to the City Clerk. Said Treasurer shall render a full and
correct itemized statement of all receipts and payments
to the
o s
Board of Commissioners at their first regular meeting in each
month and at such other times as may q Y be required b said Board.
d.
Section 3. The City Treasurer shall make deposits daily
of all such sums of money as shall be received by him from all
sources whatsoever, to his credit as treasurer of such city, in
accounts subject to check in one or more responsible banking
l institutions, to be selected by the Board of Commissioners, which
will pay the highest rate of interest on the funds so deposited, which
interest shall accure to the benefit of the City, and any such banking
institution before such deposit is made therein shall be required to
enter into a contract with said Board to pay such City not less than
two percent interest per annum, which shall be payable at the end of
each month and shall be based on the average daily balances for the
month, and the City Treasurer shall report the amount of interest
collected in his monthly statement following such collection; provided
that whenever there are funds in the hands of the City Treasurer which
are not needed for current expenses, he may when authorized by the
Board of Commissioners deposit the same in any such banking institutions
on time certificates of deposit at the highest rate of interest obtain-
able on deposits of such character.
Section 4. Before the City Treasurer shall deposit any money
in any such banking institution, such bank shall execute and deliver
to the City, a good and sufficient surety company bond, to be approved
as to form, amount, and surety by the Board of Commissioners, and the
surety on which shall be an incorporated surety company authorized to
do business in the State of Kansas conditioned that such bank will
safely keep and account for and pay over said money promptly upon de-
mand or upon the presentation of any certificate of deposit represent-
ing funds deposited as herein authorized and no such bond shall be approved
which does not expressly cover certificates of deposit as well as de-
posits subject to check; provided that in lieu of such surety bond,
any such bank may deposit with the City Treasurer, as security for the
deposit of money belonging to the city, bonds of the United States, or
of the State of Kansas, or of some County, school district, or
municipality of the State of Kansas, or other securities authorized by
law, which securities of any kind so deposited shall be first approved
by the Board of Commissioners of said city. When any bonds or other
securities are so deposited by any bank with the City Treasurer as
security for the.,deposit of funds of the City in such bank, the City
Treasurer shall be responsible under his official bond for the safe
keeping of such bonds or other securities, and such bonds or other
securities shall be by him deposited in a burglar proof vault of a
responsible safe deposit company or bank equipped with adequate modern
facilities for the safe keeping of securities, located within the
State of Kansas, under contract with such safe deposit company or bank
that such bonds may be withdrawn or coupons detached only by the joint
consent of the owner thereof and the City Treasurer, except in case
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the owner thereof has defaulted in its obligation to pay any part
of the deposit secured by such bonds, but no such bonds or dither
securities belonging to a depository bank shall be deposited for
11 safe keeping in any safe deposit vault owned or controlled by such
depository.
Section 5. The City Treasurer shall not deposit any money
of the City of Salina in any bank in excess of the amount of the
surety bond of such bank then in effect, or in excess of the amount
of bonds or other securities deposited with him by such bank as
collateral security for such deposit, or if the money deposited be
secured by both a surety bond and collateral, then in excess of the
aggregate amount of the bond and collateral. If any bank having
money of the Uity on deposit shall fail to pay such money upon
proper demand being made therefor, the City Treasurer shall after
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cc?le ting From the surety on.the bond securing such deposit the
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amount for which it is liable under such bond, proceed to sell
any bonds or securities of such bank deposited with him as
collateral security, or such part thereof as may be necessary,
at public sale upon ten days notice thereof given in the official
City paper, and apply the proceeds of such sale to the payment of
the amount due to him by reason of such deposit, and in such case
the City Treasurer shall have authority to withdraw such bonds
from the safe deposit vault where they are deposited without the
consent of the owner, upon furnishing proof to the person holding
such bonds for safe keeping that the owner has defaulted in the
payment of a deposit due to the.City of Salina, and if any such
bank shall secure such deposits by the pledge 6f such bonds or
other securities, and also by a surety company bond, the surety
on such surety bond shall first be held liable to the extent of
such bond for any money due the City from such bank, and any
collateral deposited in addition thereto shall be considered as
supplemental to such surety bond and sold after the liability
of the surety has been exhausted,
Section 6._ When this ordinance shall have taken effect,
it shall become a part of the contract with any bank depositing
collateral securityto secure h deposits C
the e si s
t of the
it and a
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ys
any surety bond given to secure such deposits, and of the City
Treasurer°s bond, whether expressly mentioned therein or not.
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at th
That Section 7
h e following named Canking institutions
located in the City of Salinas s Kansas: to -wit: The Planters
State Bank, The Reserve -State Bank, The Farmers National Bank
3
and the National Bank of 'merica are hereby designated as depositories
of the funds of the City of Salina, but no funds shall be deposited
by the City Treasurer in any such bank until it shall have given a
surety company bond or deposited collateral security as herein pro-
vided for, or both, in amounts sufficient to cover any deposit of any
I
character made in such bank; provided that if the banks above named
shall not have deposited or given such security as herein required,
in an aggregate amount sufficient to cover all of the money of the
City in the hands of the City Treasurer, he may deposit any such
excess in any banking institution in the State of Kansas outside of
the City of Salina, which may be designated by the board of Com -
i missioners and which will furnish a surety bond or deposit collateral
security as in this ordinance authorized, in an amount 'sufficient to
cover any such deposit; and provided further than w=henever bonds of
the City of Salina are sold by the board of Commissioners to any bank-
ing or financial institution either within or without the State of
Kansas, it may contract with the purchaser of such bonds that the
proceeds thereof may remain on deposit with such banking institution
subject to check or draft of the City, upon its depositing with the
City Treasurer collateral security of the same kind and in the same
manner as authorized in this ordinance for other deposits, in an
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amount sufficient to secure the amount left in its hands, and such
collateral security shall be kept by the City Treasurer as in this
ordinance provided.
Section 8. 44hen any bank shall have deposited collateral
security to secure a deposit of any city money it may on or after
the first of any month whenever the balance of the city! s deposit
with it is reduced, reduce the amount o
c f the securitydeposited b
p y
it as collateral, and secure back from the City Treasurer, the amount
of such bonds or securities deposited by it in excess of the amount
f
of.money remaining on deposit at the end of the previous month, and
the City Treasurer is authorized to deliver to any such bank, bonds
held by him as security in excess of the amount of such balance on
deposit in such bank; but no additional deposits of money shall be
made in such bank in excess of the amount of security held by the
City Treasurer; and provided further, that any bank having deposited
such collateral security may at any time substitute for the same other
securities, to be approved by the :Board of Commissioners, of an
equal or greater value, and may make successive substitutions thereof
under the same conditions all of such substituted collateral llateral to
be held, withdrawn or disposed of under the same conditions as herein
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provided for in the case of securities originally deposited.
Section 9. When any collateral security is deposited
with him, the vity Treasurer shall execute triplicate receipts,
describing fully such security, and deliver one copy to the
bank from whom the security is received, and file one with the
City CJerk, a
nd retain the other. When any such security is
returned to any bank, either withdrawn or substituted, he shall
take duplicate receipts therefor: retaining one himself and
filing one in the office of the City `'lerk, and he shall keep
a record of all such collateral by him received from or returned
to any bank.
Section 10. `hat Section 6 of Ordinance No. 280, as
amended by Section 1 of Ordinance No. 1180, and Section 9 of
Ordinance No. 380, being Sections 8(=205 and 6-248 of the Rev*
wised Ordinances 1925, and any other ordinances or parts of
ordinances with which any of."the provisions of this ordinance
are specifically in vonflict, shall be and the same are hereby
repealed.
Section 11. This ordinance shall take effect and be
in force from and after its publication in the official city
paper.
Introduced April 4th, 1927
Passed April 11th, 1927
Guar T. Helvering
-ayor`
Attest:
Chas, E. Banker
CItyCer
STATE OF KANSAS )
COUNTY OF SALINE ss
I, Chas. E. Banker, City Clerk of the City of Salina,
Kansas, do hereby certify that the above and foregoing is a true
and correct copy of Ordinance No. 3359 passed and approved by
the Board of Commissioners of the City of Salina April 11th, 1927
and a record of the vote on its final adoption is found on page )--,13
Journal No. 11.
City Clerk
(Published in The Salina Journal 1927)
ORDINANCE N0. 359
An Ordinance relating to the bond and defining the duties of the City
`treasurer; providing for the depositing of the public funds of the
City of Salina; designating the depositories of such funds, and
repealing Section 6 of Ordinance No. 280, as amended by Section
1 of Ordinance 1180, Section 9 of Ordinance No. 280, and Section 1
of Ordinance No. 2399, being Sections 6-,205, 6-208 and 4-101 of
the Revised Ordinances 1925, and any other ordinances or parts
thereof in conflict with the rorovisions of this ordinance.
BE IT ORDAINED by the Board of Commissioners of tine City of Salina,
Kansas:
SECTION 1. The City Treasurer shall give a good and sufficient Surety
Company bond to the City, in a sum of not less than ' 50,000.00 the
cost of which shall be bornVoy the City, and which before its accept-
ance shall be approved as to form, amount, and surety, by the Board
of Commissioners of the City of Salina. The surety on such bond shall
be an incoroo-rated surety company, authorized to do business in the
State of Kansas and such bond shall be conditioned for the faithful
discharge of the duties of such treasurer, and that he shall safely veep
all public moneys or securities intrusted to his care, and save such.
city free and harmless from all loss caused by neglect of duty or mal-
feasence in office. the Board of Commissioners erl all require the Treasur-
er to give anew bond
wHeiiever in their opin,s:+ le existing bond is
insufficient either as to amount or surety or otherwise; and whenever
such new bond is required he shall perform no official act until such
bond shall be given and approved in the manner aforesaid.
SECTION 2. It shall be the duty of the City Treasurer to receive and
keep all money belonging to the City and which shall ;have been re-
ceived by hili from any source --whatsoever, and to pay out the same only
upon varrants duly authorized by an appropriation ordinance adopted
by the Board of Commissioners, and issued by the Director of ;Iinance
and countersigneu b„ the City i,2.nanger. or all moneys received by
him the City treasurer shall `ive duplicate receipts, one to the
party paying such money into the treasury and one to the City Clerk.
Said Treasurer shall render a full and correct itemized statement of
all receipts, and payments to the Boara of Commissioners at their first
regular meeting tri each month and at such other times as(.*y be required
2.
by said Board.
RECTION 3. The City Treasurer shall make deposits daily of all such
sums of money as shall be received by him from all sources whatsoever,
to his credit as treasurer of such city, in accounts subject to check
in one or more responsible banking institutions, to be selected by
the Board of Commissioners, which will pay the highest rate of interest
on the funds so deoosited, which interest shall accrue to the benefit
of the City, and any such banking institution before such deposit is
made therein shall be recuired to enter i:tto a contract with said
Board to paA7succi City not Less than two percent interest per annum,
which shall be payable at the end of each month and shall be based
on the average daily balances for the month, and the City Treasurer shall
report the amount of interest collected in his monthly statement follow -
ink such collection; provided that whenever mere are funds in the hands
of the City Treasurer which are not needed for current expenses, he
may when authorized by the Board of Commissioners deposit the same
in any such banking institutions on time certificates of deposit at
the highest rate of interest obtainable on deposits of such character.
SECTION 4. Before the City Treasurer shall deposit any money in any
such banking institution, such bank shall execute and deliver to the
City, a good and sufficient surety company bond, to be approved as to
form, amount, and surety by the Board of Commissioners, and the surety
on which shall be an incorporated surety company authorized to do busi-
ness in the State of Kansas conditioned that such bank will safely keep
and account for and pay over said money promptly upon demand or upon the
presentation of any certificate of deposit representing funds deposited
as herein authorized and no such bond shall be approved which does not
expressly cover certificates of deposit as Faell as deposits subject to
check; provided that in lieu of such surety bond, any such bank may
deposit with the City Treasurer, as security for the deposit of money
belonging to the city, bonds of the United States, or of the State of
Kansas, or of some County, school district; or municipality of the State
of Kansas, or other securities authorized by law, which securities of any
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kind so deposited shall be first approved by the Board of Commissioners
of said city. when any bonds or other securities are so deposited by
any bank with the City Treasurer as security for the deposit of funds
of the City in such bank, the City Treasurer shall be responsible under
his official bond for the safe keeping of such bonds or other securities,
and such bonds or other securities shall be by him deposited in a bur-
glar proof vault of a responsible safe deposit company or bank ecuip�ed
with adeauate modern facilities for the safe keeping of securities,
located within the State of ransas, under contract with such safe de-
posit company or bank that such bonds may be withdrawn or"coupons de -
Cached only by the joint consent of the owner thereof and the City
Treasurer, except in case the owner thereof has defaulted in its obliga-
tion to pay any part of the deposit secured by such bonds, but no such
bonds or other securities belonging to a depository bank shall be
deposited for safe keening in any safe deposit vault owned or controlled
by such depository.
SECTION 5. The City Treasurer shall not deposit any money of the
City of Salina in any bank in excess of the amount of the surety
bond of such bank then.in effect, or in excess of the amount of bonds
or other securities deposited with him by such bank as collateral
security for such deposit, or if the money deposited be secured by
both a surety bond and collateral, then in excess of the aggregate
amount of the bond and collateral. If any bank having money of the
City on deposit shall fail to pay such money upon proper demand being
made therefor, the City Treasurer shall after collecting from the surety
on the bond securing such deposit the amount for which it is liable under
such bond, proceed to sell any bonds or securities of such bank deposited
with him as collateral security, or such part thereof as may be necessary,
at public sale upon ten days notice thereof given in the official City
paper, and apply the proceeds of such sale to the payment of the amount
due to him by reason of such deposit, and in such case the City Treasur-
er shall have authority to withdraw such bonds from the safe deposit
vault where they are deposited without the consent of the owner, upon
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furnishing proof to the person holding such bgnds for safe keeping that
the owner has defaulted in the payment of a deposit due to the City of
Salina, and if any such bank shall,secure such deposits by the pledge
of such bonds or other securities, and aloo by a surety company bond,
the surety on such surety bond shall first be field liable to the extent
of such bond for any money due the City from such bank, and any collater-
al deposited in addition thereto shall be considered as supplemental
to such surety bond and sold after the liability of the surety has been
exhausted.
SECTION 6. When this ordinance shall have taken effect, it shall be-
come a part of the contract with any bank depositing collateral securi-
ty to secure the deposits of the City., and of any surety bond given
to secure such deposits, and of the City Treasurer's bond, whether ex-
pressly mentioned therein or not.
SECTIO 7. 11hat the following named banking institutions located in
the City of Salina, Kansas, to -wit: The Planters State Bank, The reserve
State Bank, The Farmers National Bank and the National Bank of America
are hereby designated as depositories of the funds of the City o1 Salina,
but no funds shall be deposited by the City Treasurer in any such bank
until it shall have given a surety company bond or deposited collateral
security as herein provided for, or both, in amounts sufficient to cover
any deposit of any character made in such bank; provided that if the batiks
above named shall not have deposited or .given such security as'herein
required, in an aggregate amount sufficient to coverall of the moneyo
of the City in the hands of the City Treasurer, he may deposit any such
excess in any banking insitution in the State of Kansas outside of the
City o:L Salina, which may be designated by the Board of Commissioners and
which will furnish a surety bond or deposit collateral security as in
this ordinance authorized, in an amount sufficient to cover any such
deposit; and provided further than whenever'ends of the City of Salina
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are sold by the .Board of Commissioners to any banking or financial in-
stitution either within or without the State of Kansas, it may contract
5.
with the purchaser of such bonds that the proceeds thereof may remain
on deposit with such banking institution subject to check or draft of
the City, upon its depositing tsith the City Treasurer collateral securi-
ty of the same king and in the same manner as authorized in this
ordina:ce for other deposits, in an amount sufficient to secure the
amount left in its hands, and such collateral secu.rity shall be kept
by the City Treasurer as in this ordinance provided.
SECTION 8. Vhen any ban- shall have deposited collateral security to
secure a deposit of any city money it may on or after the first of
any month whenever the balance of the city's deposit with it is reduced,
reduce the amount of the security deposited by it as collateral, and
secure back from the City Treasurer, the amount of such bonds or
securities deposited by it in excess of the amount of money remaining
on deposit at the and of the previous month, and the City Treasurer
is authorized to deliver to any such bank, bonds held by him as
security in excess of the amount of such balance on deposit in such
balk; but no additional deposits of money shall be made in such bank
in excess of the amount of security held by the City Treasurer; and
provided further, that any bar_ki.having deposited such collateral security
may at any time substitute for the same other securities, to be approved
by the Board of Commissioners, of an equal or greater value, and may
make successive substitutions thereof under the same conditions, all
of such aubstituted collateral sitdLl be held, injithdrawn or disposed of
under the same conditions as herein l_orovided for in the case of securities
originally deposited.
S.CTION 9. 'vtihen any collateral security is deposited with him, the
City '.Preasurer shall execute triplicate receipts, describing fully such
security, and deliver one copy to the bank from whom the security is
received, and file one with the City clerk, and retain the other. when
any such security- is returned,to any bank, either tdthdraxvn or substituted,
he shall take 6iaplicate receipts therefor, retaining one himself and
filing one in the office of the City Clerk, and he shall keep a record
of all such collateral by him received from or returned to any bank.
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SECTION 10. That Section 6 of Ordinance T,lo. 280, as amended by
Section 1 of Ordinance No. 1180, and Section 9 of Ordinance No. 380,
beinE Sections 6-205 and 6-208 of the 3evised Ordinances 1925, and
any other ordinances or =parts of ordinances with which any of the pro-
visiones of this ordinance are specifically in conflict, shall be and
the same are hereby repealed.
SECTION 11. -This ordinance shall take effect and be in force from
and after its publication in the official city paper.
Introduced April 4th 1927.
Passed April 11th 1927.
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LayorZ:�—
At'test:�c//�`/fir c/
City Clerk