12-19-2006 Minutes
.
.
.
-
J .
-802-
The regular monthly meeting of the Salina Public Library Board of Trustees was
held at 7:00 a.m. on Tuesday, December 19, 2006, in the Tech Center Meeting Room.
The following Board members were present: Don Marrs, Jo Reed, Lynne Ryan,
David Hawksworth, Sheldon Lilak and Harris Rayl. Others present were Joe
McKenzie, Sandy Wilcox, David Clouston from The Salina Journal, Mike Wilson,
observer for the League of Women Voters and Chris Rippel from CKLS
Lynne Ryan called the meeting to order and asked for any changes or additions
to the November Board meeting. No changes were suggested.
06-44 On a motion made by David Hawksworth and seconded by Harris Rayl it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library approves the
minutes of the November Board meeting as printed. Motion passed. P.802. 12/19/06
PUBLIC COMMENTS: None
FRIENDS OF THE LIBRARY REPORT:
The Friends did not meet in November or December.
DISCUSSION: Planning Update - Chris Rippel
Chris Rippel presented information to the Board on the Library planning process.
He handed out sheets containing survey tally sheet and the goals arrived at by the
planning committee. The committee started by creating visions for the community of
Salina. The next step was to vote on visions the committee thought the Library could
actually help accomplish. Market Aide conducted a community survey to get opinions
on which of these visions are most needed or wanted in our community. We then
worked on service responses and then from those the committee wrote six goals. These
goals are broad statements and focus on the community rather than the Library. The
next step is to write measurable objectives and activities that the Library could do to
help the community reach these goals. Discussion was held on measuring the goals and
continuing to evaluate library activities and how well they meet the goals.
ACTION ITEMS: POLICY REVIEW
ACTION ITEM: 2nd Reading - CLASS Policy: The Board discussed the policy and
then voted.
06-45 On a motion made by David Hawksworth and seconded by Jo Reed it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library approves the
CLASS Policy on 2nd reading. Motion carried. P.802, 12/19/2006. (see attached)
-803-
ACTION ITEM: 2nd Reading - Test Proctoring Policy: The Board discussed the policy
and then voted.
06-46 On a motion made by Jo Reed and seconded by Sheldon Lilak it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library approves the
Test Proctoring Policy on 2nd reading. Motion carried. P.803, 12/19/2006. (See attached)
ACTION ITEM: 1st reading - Rules of Behavior Policy
The Board discussed the policy.
06-47 On a motion made by Sheldon Lilak and seconded by Harris Rayl it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library approves the
Rules of Behavior policy as written on 1st reading. Motion Passed. P. 803, 12/19/2006.
ACTION ITEM: 1st reading _ Confidentiality of Library Records Policy
The Board discussed the policy.
06-48 On a motion made by David Hawksworth and seconded by Sheldon Lilak it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library approves the
Confidentiality of Library Records policy as written on 1st reading. Motion Passed. P.
803, 12/19/2006.
ACTION ITEM: 1st reading - Changes to internet use, loan periods and By-Laws
06-49 On a motion made by David Hawksworth and seconded by Harris Rayl it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library approves the
changes made to the internet use, loan periods and By-Laws as written on 1st reading.
Motion Passed. P. 803, 12/1912006.
FINANCIAL REPORT: Joe McKenzie gave the Board a handout reguarding the
transfer to the Capital Improvement Fund.
ACTION ITEM: Transfer to the Capital Improvement Fund.
06-50 On a motion made by David Hawksworth and seconded by Harris Rayl it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library approves the
transfer to the Capital Improvement Fund from the General Fund an amount up to the
maximum of 10% of tax receipts allowed by law, once aU 2006 bills have been accounted
for and paid. Motion passed. P.803,12/19/06.
-
.
-804-
Joe also gave the Board information on the unfunded liability balances for sick leave
and vacation hours. Discussion was also held on CLASS instructor fees.
STATISTICAL REPORT:
There were seven hundred and fifty- four enrollees in the Fall semester of CLASS
activities. We still continue to have strong use of the Technology Center. There were
ninety-six uses of the meeting rooms in November.
LIBRARIAN'S REPORT:
Joe McKenzie mentioned that the Friends purchased photos that are displayed in the
Tech Center. The new OP ACS are now !n place. The Library has received the contract
for the Hi Definition video conferencing grant. Melanie is working on that process.
BOARD COMMENTS: Lynne Ryan mentioned how much she appreciated the em ail
overdue notices and the advanced notice with the chance to renew.
ADJOURNMENT: There being no further business to come before the Board, the
meeting was adjourned.
.
06-51 On a motion made by Sheldon Lilak and seconded by Harris Rayl it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library adjourns
the December 19,2006 meeting. Motion passed.P.804, 12/19/06.
~01'~ ~
Secretary, Sheldon Lilak
Date
It