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11-21-2006 Minutes . . . - - 799- The regular monthly meeting of the Salina Public Library Board of Trustees was held at 7:00 a.m. on Tuesday, November 21, 2006, in the Tech Center Meeting Room. The following Board members were present: David Hawksworth, Lynne Ryan, Sheldon Lilak, Harris Rayl, James Hall and Don Marrs. Others present were Joe McKenzie, Sandy Wilcox, Michael Strand from The Salina Journal and Mike Wilson, observer for the League of Women Voters. Lynne Ryan called the meeting to order and asked for any changes or additions to the October Board meeting. No changes were suggested. 06-36 On a motion made by David Hawksworth and seconded by Harris Rayl it was RESOLVED THAT: The Board of Trustees ofthe Salina Public Library approves the minutes of the October Board meeting as printed. Motion passed. P. 799.11/21/06 PUBLIC COMMENTS: None FRIENDS OF THE LIBRARY REPORT: The Friends meet this afternoon. They have been holding a book discussion series on books that make us laugh. They have purchased art work for the technology center. They also continue to work on sorting books. DISCUSSION: Planning Update Joe handed out modified survey results to the Board. Committee members have broken into small groups to work on service responses for lifelong learning, flexibility for busy populations, strong support for children and families and enhancing services for 17 to 23 year olds. The committee will meet on November 28th to discuss these service responses. The committee will work on drafting a mission statement to present to the Board and Staff. DISCUSSION: Don Marrs brought up discussion about our sick leave bank and if the library has funds to cover this liability. DISCUSSION: Policy Review-Second Reading Sick Leave Bank: Discussion was held on this policy. 06-37 On a motion made by Sheldon Lilak and seconded by David Hawksworth it was RESOLVED THAT: The Board of Trustees of the Salina Public Library approves the Sick Leave Bank Policy as written on 2nd reading. (see attached) Motion passed. 11/21/06. P 799. -800- DISCUSSION Rules for behavior: Discussion was held on this policy. Sheldon brought up the question on confidentially of records and whether we would provide this information if the police have a subpoena. The searching of bags was also questioned. David Hawksworth questioned the barring timeline being different for serious issues as it is for lesser issues. Suggestions were made for changes in the policy. 06-38 On a motion made by Sheldon Lilak and seconded by David Hawksworth it was RESOLVED THAT: The Board of Trustees of the Salina public library approves the policy with the changes removing "on another day" wording and moving the additional staff response above the six rules of a more serious nature, as written on 1st reading. 11/21/06. P 800. After further discussion Sheldon Lilak withdrew his motion. 06-39 On a motion made by Sheldon Lilak and seconded by David Hawksworth it was RESOLVED THAT: The Board of Trustees of the Salina Public Library will table discussion on the rules of behavior policy and have it brought back for discussion in December. Motion passed. 11/21/06 P. 800 POLICY REVIEW- First Reading CLASS Policy: Policy was discussed. 06-40 On a motion made by David Hawksworth and seconded by Harris Rayl it was RESOLVED THAT: The Board of Trustees of the Salina Public Library approves the CLASS policies as written on 1st reading. Motion Passed. 11/21/06. P 800 Test Proctoring: Policy was discussed. 06-41 On a motion made by Harris Rayl and seconded by Sheldon Lilak it was RESOLVED THAT: The Board of Trustees ofthe Salina Public Library approves the Test Proctoring policy as written on 1st reading. Motion Passed. 11/21/06. P 800 Confidentiality of Library Records: Policy was discussed. Joe will work on wording. 06-42 On a motion made by Sheldon Lilak and seconded by David Hawksworth it was RESOLVED THAT: The Board of Trustees of the Salina Public Library tables this discussion until December. Motion Passed. 11/21/06. P 800 FINANCIAL REPORT: October was a high expenditure month. We sent in our first payment on the roof repair. Materials have been delivered and they are planning to . . . -801- start work the end of next week. Joe will approach the Board in December with a proposal on a recommended amount to transfer into the Capital Improvement Fund. STATISTICAL REPORT: October was a busy month with CLASS. Internet use continues to be high. We have adjusted reporting to include all use of the Prescott Room including Library use as well as outside activities. This does not include drop in use of the small conference room or the silent study room use. Reference department just finished taking stats, they will compile a report soon. The Adult Circulation department also completed a study of use at the circulation desk. They tracked types of transactions and time it took to complete. The Technology Center continues to be very busy. We have limited internet use to 30 minutes on Sundays. LIBRARIAN'S REPORT: Joe went over the handout of preliminary plans for CLASS Spring semester. We are trying to cut back on our number of classes to make the program more manageable. The cooking and language classes continue to be very popular. Paul Hedlund conducted the department head meeting yesterday. The Library will be working with Paul on strategy development. We had a full time resignation in Adult Circulation. Dianna has decided that two part time positions would help the department schedule staff for busy days. Youth Services is planning on making an offer today for their Youth Program Coordinator position. Still working on web page development. Joe also went over a handout regarding the Mountain Plains Library Leadership Institute that he attended in November. The Library is applying for a Library Innovation award with our CLASS program. BOARD COMMENTS: ADJOURNMENT: There being no further business to come before the Board, the meeting was adjourned. 06-43 On a motion made by David Hawksworth and seconded by Sheldon Lilak it was RESOLVED THAT: The Board of Trustees of the Salina Public Library adjourns the November 21, 2006 meeting. Motion passed. P.80l. 11/21/06. ~4~~ Secretary, Sheldon Lilak Date: -