12-11-2006 MinutesCommission
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CITY OF SALINA, KANSAS
REGULAR MEETING OF THE BOARD OF COMMISSIONERS
December 11, 2006
4:00 p.m.
The City Commission convened at 2:30 p.m. in a Study Session on Community Art and Design. The
w Regular Meeting of the Board of Commissioners was called to order at 4:00 p.m. in Room 107, City -
County Building. A roll call was taken followed by the Pledge of Allegiance and a moment of silence.
There were present:
Mayor Donnie D. Marrs, Chairman presiding
Commissioner Deborah P. Divine
Commissioner Alan E. Jilka
Commissioner R. Abner Perney
Commissioner John K. Vanier H
comprising a quorum of the Board, also present:
Jason A. Gage, City Manager
Greg Bengtson, City Attorney
Lieu Ann Elsey, City Clerk
Absent: None
None.
CITIZEN FORUM
AWARDS - PROCLAMATIONS
(4.1) Resolution No. 06-6305 expressing gratitude and appreciation to Marsha R. _Miller for her
employment with the City of Salina from May 16, 1995 to December 1, 2006.
(4.2) Resolution No. 06-6306 expressing gratitude and appreciation to Judith A. Ilenkle for her
employment with the City of Salina from March 24, 1998 to December 15, 2006.
(4.3) Resolution No. 06-6307 expressing gratitude and appreciation to Jerre Ann Morgan for her
employment with the City of Salina from May 1, 1995 to December 15, 2006.
(4.4) Resolution No. 06-6332 expressing gratitude and appreciation to Pamela J. Mosher for her
employment with the City of Salina from January 28, 1980 to December 15, 2006.
Mayor Marrs expressed his appreciation to the retiring employees.
06-7383II Moved by Commissioner Divine, seconded by Commissioner Vanier, to adopt Resolution
Numbers 06-6305, 06-6306, 06-6307, and 06-6332. Aye: (5). Nay: (0). Motion carried.
PUBLIC HEARINGS AND ITEMS SCHEDULED FOR A CERTAIN TIME
None.
CONSENT AGENDA
(6.1) Approve the minutes of November 27, 2006.
(6.2) Resolution No. 06-6336 authorizing an agreement for life insurance services with Principal
Financial Group.
(6.3) Adoption of the 2007 Special Parks and Recreation Fund Capital Improvement Program.
(6.4) Adoption of the 2007 Capital Improvements sub -plans and authorize staff to implement the
plans and solicit bids and proposals.
(6.5) Award of contract for the Liberty Addition No. 2, Phase H Infrastructure Improvement,
Project No. 06-1607 to APAC-Kansas, Inc. in the amount of $612,454.55.
Commissioner Jilka requested that Item 6.4 be pulled from the consent agenda.
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06-7384 Moved by Commissioner Perney, seconded by Commissioner Vanier, to approve Items 6.1
through 6.3 and 6.5 of the consent agenda as presented. Aye: (5). Nay: (0). Motion carried.
Steve Snyder, Director of Parks and Recreation, Jason Gage, City Manager, Rod Franz,
Director of Finance and Administration, and Shawn O'Leary, Director of Public Works responded to
Commissioner Jilka's questions regarding the noise isolators for the Community Theatre, Downtown
W Trash Can Replacement project, online water payment software, sidewalk improvements on Markley
Road and the stormwater improvements.
06-7385 Moved by Commissioner Vanier, seconded by Commissioner Divine, to approve Item 6.4.
Aye: (5). Nay: (0). Motion carried.
DEVELOPMENT BUSINESS
(7.1) First reading Ordinance No. 06-10366 amending Chapter 42 of the Salina Code by adding
Section 42-420 through 42-420.8 pertaining to the North Ohio Street Gateway Overlay District.
Dean Andrew, Director of Planning and Community Development, explained the proposed
district and the Planning Commission's recommendation.
A discussion followed between Commissioner Perney, Mayor Marrs, Mr. Andrew, and
City Manager Jason Gage regarding the bulk regulations, setbacks, and residential lots.
Mr. Andrew also responded to Commissioner Perney regarding the existing signage and
Mayor Marrs' question regarding the overlay boundaries.
A discussion followed between Commissioner Divine, Mr. Andrew, Mr. Gage and
Commissioner Perney regarding Sec.42-420.6(3)(d) of the proposed ordinance.
06-7386 Moved by Commissioner Divine, seconded by Commissioner Perney, to pass Ordinance
No. 06-10366 on first reading with amendments to the ordinance regarding the bulk regulations and
setbacks and clarification of the Sec. 42-420.6(3)(d). Aye: (4). Nay: (1) Vanier. Motion carried.
ADMINISTRATION
(8.1) Second reading Ordinance No. 06-10362 requesting a change in zoning district
classification from I-1 (Light Industrial) and C-3 (Shopping Center) to I-2 (Light Industrial) for
property located at 1331-1341 Armory Road, legally described as Lots 5 & 6 in Block D of the Park
West Addition.
Mayor Marrs noted that Ordinance No. 06-10362 was passed on first reading on November
27, 2006 and since that time no comments have been received.
06-7387 Moved by Commissioner Divine, seconded by Commissioner Vanier, to adopt Ordinance
No. 06-10362 on second reading. A roll call vote was taken. Aye: (5) Divine, Jilka, Perney, Vanier,
Marrs. Nay: (0). Motion carried.
(8.2) Second reading Ordinance No. 06-10363 requesting a change in zoning district
classification from R-2 (Multi -Family Residential) to PC -2 (Planned Neighborhood Shopping) for
property located at 1017 S. Santa Fe Avenue, legally described as Lot 12 on Santa Fe in the Grounds
of KWU.
Mayor Marrs noted that Ordinance No. 06-10363 was passed on first reading on November
27, 2006 and since that time no comments have been received.
06-73 88
Moved by Commissioner Vanier, seconded by Commissioner Perney, to adopt Ordinance
No. 06-10363 on second reading. A roll call vote was taken. Aye: (5) Divine, Jilka, Perney, Vanier,
Marrs. Nay: (0). Motion carried.
(8.3) First reading Ordinance No. 06-10364 granting AT&T a six month extension of the City's
current telecommunications franchise.
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Jason Gage, City Manager, explained the extension agreement.
06-7389 Moved by Commissioner Vanier, seconded by Commissioner Divine, to pass Ordinance
No. 06-10364 on first reading. Aye: (5). Nay: (0). Motion carried.
(8.4) First reading Ordinance No. 06-10365 amending Sec. 8-37 of the Salina Code by amending
w the International Residential Code regarding building permits.
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y Mike Roberts, Building Official, explained the request from the Kansas Department of
Health and Environment and the proposed local amendment. Mr. Roberts and City Manager Jason
Gage then responded to Mayor Marrs' questions regarding the submittal of the disclosure form and
issuance of the building permit.
A discussion followed between Mayor Marrs, Commissioner Vanier, Mr. Roberts and Mr.
Gage regarding the city's lead safe practices.
Commissioner Jilka noted that the proposed amendment was passed by the Building
Advisory Board; therefore, supported the amendment.
06-7390II Moved by Commissioner Jilka, seconded by Commissioner Perney, to pass Ordinance No.
06-10365 on first reading. Aye: (3). Nay: (2) Vanier, Marrs. Motion carried.
(8.5) Resolution No. 06-6334 expressing the intent to adopt a resolution of advisability and
authorizing construction of water main improvements.
Greg Bengtson, City Attorney, explained the resolution.
06-7391II Moved by Commissioner Divine, second by Commissioner Vanier, to adopt Resolution
No. 06-6334. Aye: (5). Nay: (0). Motion carried.
(8.6) Resolution No. 06-6335 adopting the Position Classification and Salary Schedule effective
January 1, 2007.
Rod Franz, Director of Finance and Administration, explained the pay plan adjustment and
anticipated completion date of the pay plan review.
06-7392II Moved by Commissioner Vanier, second by Commissioner Perney, to adopt Resolution
No. 06-6335. Aye: (5). Nay: (0). Motion carried.
(8.7) Authorize temporary funding for the completion of the Salina Soccer Complex.
Rod Franz, Director of Finance and Administration, explained the project and funding. Mr.
Franz continued to explain that the foundation funds are scheduled to be distributed in January 2007
and the temporary funding would ensure sufficient cash flow.
06-7393 Moved by Commissioner Divine, seconded by Commissioner Perney, to authorize use of
General Fund resources to complete the Salina Soccer Complex and to reimburse the General Fund
with the foundation donation. Aye: (5). Nay: (0). Motion carried.
(8.8) Consider requests for Human Services and Economic Development Sales Tax Funding.
Rod Franz, Director of Finance and Administration, explained the requests from Salina
Downtown of $15,000 for the Exterior Fagade program, Salina Regional Health Center of $25,912 for
the SANE/SART program, and OCCK of $31,636 for purchasing of two high rise vans and two
minivans for the public transportation program. Mr. Franz continued to explain the funding of the
requests.
Phyll Klima, Salina Downtown, Inc. Executive Director, responded to Commissioner
Perney's question regarding the remaining funds in the grant awarded in 2006. Ms. Klima clarified
that all 2006 funds have been awarded.
Mayor Marrs commented on the request and the programs being an asset to the community.
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06-73941 Moved by Commissioner Divine, seconded by Commissioner Perney, to award the grants
as requested.
Commissioner Jilka asked if Commissioner Divine would amend her motion, so they could
be acted on separately.
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Commissioner Divine did not wish to amend her motion.
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Mayor Marrs called the question. Aye: (5). Nay: (0). Motion carried.
(8.9) Award of contract for the 2006 Downtown Traffic Signal Improvements, Project No. 05-
1547.
Shawn O'Leary, Director of Public Works, explained the project, bids received, and prof ect
funding. Mr. O'Leary then responded to Mayor Marrs' question regarding total project cost.
Mr. O'Leary responded to Commissioner Vanier's request to summarize the improvements
that are included in the project.
Mayor Marrs requested that Mr. O'Leary and City Manager Jason Gage explain video
detection.
06-7395 Moved by Commissioner Divine, seconded by Commissioner Jilka, to award the contract
for the 2006 Downtown Traffic Signal Improvements, Proj ect No. 05-1547 to Kayton Electric, Inc. in
the amount of $692,042.26. Aye: (5). Nay: (0). Motion carried.
(8.10) Resolution No. 06-6338 authorizing a three year contract for the transportation and
disposal of materials with Univar USA, Inc.
Michael Fraser, Director of General Services, explained the quotes that were received, the
agreement and funding.
06-739611 Moved by Commissioner Jilka, seconded by Commissioner Perney, to adopt Resolution
No. 06-6338. Aye: (5). Nay: (0). Motion carried.
(8.11) Acquisition of electronic scoreboard, equipment and related advertising displays.
Keith Rawlings, Bicentennial Center Director, explained the scoreboard improvements
project, project financing, and potential sponsorship.
Mr. Rawlings responded to Commissioner Divine's question if the lease purchase option
was included with the original contract with Daktronics and the compatibility of the equipment.
A discussion followed between Commissioner Perney and Mr. Rawlings regarding the
funding of the purchases.
Mr. Rawlings then responded to Mayor Marrs' questions regarding the term of the lease
agreement and maintenance of the equipment.
06-7397 Moved by Commissioner Divine, seconded by Commissioner Perney, to authorize staff to
proceed with a lease -purchase with Daktronics and authorize staff to prepare specifications for the
remaining signage required to complete the overall project and obtain bids. Aye: (5). Nay: (0).
Motion carried.
(8.12) Authorization to proceed with the Broadway Boulevard/Hageman Avenue Intersection
Improvements (KDOT Project No. 85 U-2109-01, Project No. 05-1538).
Shawn O'Leary, Director of Public Works, explained the project, citizen concerns,
adjustments made to the original plan, staff's recommendation of conducting a pedestrian study, and
the on -street parking on Otto Avenue.
Mr. O'Leary responded to Commissioner Divine's question on how long construction
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would last.
A discussion followed between Mayor Marrs and Mr. O'Leary regarding access on the east
side of Broadway, curb and guttering replacement, and the raised median.
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z Della Tomanek, 349 Maple, commented on the removal the bridge, accidents that have
w occurred in the area, and the possibility of allowing access to Hageman on the northeast side.
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A discussion then followed between Ms. Tomanek, Mr. O'Leary, and Mayor Marrs
regarding submittal of the final plans.
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Larry Hurlbut, 1809 Page Avenue, commented on access to his property located at 1906
Broadway. A discussion then followed between Commissioner Perney and Mr. Hurlbut regarding
access to his property.
Randy Veard, owner of property located at Broadway and Hageman (no address given), felt
that the removal of the pedestrian bridge would eliminate the number of accidents. He also
commented on the reduced amount of frontage on his property and the possibility of purchasing the
surplus property.
Mr. O'Leary commented on the proposed access to his property.
Keith Olson, 1909 Hageman, expressed concerns regarding the access to Broadway and the
raised median.
Merlin Stephens, 340 Maple Avenue, thanked the Commission, City and KDOT staff for
their time meeting with them. Mr. Stephens commented on the accident counts used, tickets issued,
the pedestrian traffic and the traffic congestion of Ninth Street and Otto Avenue. Mr. Stephens
recommended only removing the pedestrian bridge and the placement of a traffic light if necessary.
Rosie Leek, property owner of business on Cloud Street (no address giving), recommended
removing the pedestrian bridge.
Mr. O'Leary commented on the installation of the raised median and maximizing the safety
of the traffic.
A discussion followed between Commissioner Perney and Tom Miles, Wilson &
Company, on the possibility of making the Hagemen-Smith intersection the same as the Willis-
Hagemen intersection, accidents that have occurred at this location, and an estimated cost of removing
the pedestrian bridge.
Additional discussions followed between Mr. Miles and Commissioner Jilka regarding the
cul-de-sac and access.
Discussion followed between Commissioner Perney, Mayor Marrs, and Mr. O'Leary
regarding placement of a pedestrian crosswalk, and traffic signalization.
Mayor Marrs commented that this project affects everyone that travels through the location
and not only the surrounding property owners. Mayor Marrs expressed his support for the new design
of the project.
Commissioner Divine commented that they would not be able to make everyone
completely satisfied, but felt that it was a solution to the present problem. She also encouraged
additional traffic and pedestrian studies for the area and the possibility of prohibiting on -street parking
on Otto Avenue.
06-7397 Moved by Commissioner Divine, seconded by Commissioner Marrs to approve the revised
design options and authorize staff to resume the project schedule including a KDOT bid letting in
April 2007.
Commissioner Jilka felt that this was a solution and dealt with the possible development of
the property to the east and would support the project.
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06-1398
06-7399
Commissioner Perney felt that the public forum should have been conducted during the
preliminary steps of the project so issues and concerns could have been dealt with earlier.
Commissioner Vanier felt that this area needed to be changed, but was uncomfortable with
the future four lane intersection to the south. Therefore, he could not support the motion.
Mayor Marrs called the question. Aye: (4). Nay: (1) Vanier. Motion carried.
(8.13) Request for executive session (personnel).
Moved by Commissioner Jilka, seconded by Commissioner Perney, to recess into executive
session for 30 minutes in order to discuss with the City Attorney a matter subject to the attorney-client
privilege for the reason that public discussion could waive the privilege and jeopardize the City's
position in the matter and discuss a matter involving non -elected city personnel for the reason that
public discussion of the matter would violate the privacy rights of the non -elected city personnel
involved; and reconvene at 6:35 p.m. Aye: (5). Nay: (0). Motion carried.
The City Commission recessed into executive session at 6:05 p.m. and reconvened at 6:50
p.m. No action taken.
None.
OTHER BUSINESS
ADJOURNMENT
Moved by Commissioner Perney, seconded by Commissioner Vanier, that the Regular
Meeting of the Board of Commissioners be adjourned. Aye: (5). Nay: (0). Motion carried. The
meeting adjourned at 6:50 p.m.
[SEAL]
ATTEST:
Lieu Ann Elsey, CM , ity Clerk
) Q 0Q, � �,,,
Donnie D. Marrs, Mayor
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