10-16-2006 MinutesCommission
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CITY OF SALINA, KANSAS
REGULAR MEETING OF THE BOARD OF COMMISSIONERS
October 16, 2006
4:00 p.m.
Z The City Commission convened at 3:00 p.m. in a Study Session for a discussion on South Ohio
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Bike/Hike Options. The Regular Meeting of the Board of Commissioners was called to order at 4:00
p.m. in Room 107, City -County Building. A roll call was taken followed by the Pledge of Allegiance
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and a moment of silence.
There were present:
Vice -Mayor Alan E. Jilka, Chairman presiding
Commissioner Deborah P. Divine
Commissioner R. Abner Perney
Commissioner John K. Vanier II
comprising a quorum of the Board, also present:
Jason A. Gage, City Manager
Greg Bengtson, City Attorney
Lieu Ann Elsey, City Clerk
Absent: Mayor Donnie D. Marrs
None.
CITIZEN FORUM
AWARDS - PROCLAMATIONS
(4.1) The week of October 16 — 22, 2006 as "Salina Rescue Mission Week" in the city of Salina.
Steve Kmetz, Salina Rescue Mission Director, read the proclamation and announced upcoming
events.
PUBLIC HEARINGS AND ITEMS SCHEDULED FOR A CERTAIN TIME
(5.1) Resolution No. 06-6316 exempting property owned by Bergkamp, Inc., located at 500 E.
Schilling Road from ad valorem taxation.
Vice -Mayor Jilka opened the public hearing.
Dean Andrew, Director of Planning and Community Development, explained the request,
cost analysis, state statutes regarding granting an exemption for equipment, and the revised tax
exemption of 45% during years 1-5 and 22.5% during years 6-10.
There being no further comments, the public hearing was closed.
06-7321 II Moved by Commissioner Divine, seconded by Commissioner Vanier, to adopt Resolution
No. 06-6316 as amended. Aye: (4). Nay: (0). Motion carried.
CONSENT AGENDA
(6.1) Approve the minutes of October 2, 2006.
(6.2) Approval of a third extension to the exclusive representation rights agreement from
Daktronics Sports Marketing.
(6.3) Acceptance of sidewalk easement dedication on Huntington Road in Golden Eagle Estates
No. 4.
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Commission
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06-7322 Moved by Commissioner Perney, seconded by Commissioner Vanier, to approve the
consent agenda as presented. Aye: (4). Nay: (0). Motion carried.
DEVELOPMENT BUSINESS
Z None.
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ADMINISTRATION
_ (8.1) Frontage road between Gold and Monarch Roads
(8.1a) Second reading Ordinance No. 05-10276 vacating the street right-of-way for
the North Ninth Street frontage road between Gold and Monarch Roads.
(8.1b) Certification of completion for Monarch Road Reconstruction Project.
(8.1 c) Resolution No. 06-6313 authorizing a license agreement for cooperative
landscaping on a right-of-way.
Shawn O'Leary, Director of Public Works, explained the vacation request, and noted that
franchise utilities had been contacted and requested that the entire street right-of-way be retained as a
public utility easement, the Planning Commission's recommendation and conditions, and that all
conditions have been met. Mr. O'Leary requested that the second reading be postponed until staff is
able to discuss the retention of the easement with the franchise companies.
06-7323 Moved by Commissioner Divine, seconded by Commissioner Perney, to postpone the
second reading of Ordinance No. 05-10276 until October 23, 2006. Aye: (4). Nay: (0). Motion
carried.
Shawn O'Leary, Director of Public Works, explained the construction of Monarch Road,
the agreement with Blue Beacon to reconstruct the road, to provide a certificate of completion, and the
reimbursement of $10,000 to Blue Beacon.
Mr. O'Leary then responded to Commissioner Vanier's question regarding the road
deterioration.
Mr. O'Leary also responded to Commissioner Divine's question regarding the agreed
reimbursement.
06-7324 Moved by Commissioner Vanier, seconded by Commissioner Perney, to approve the
Certificate of Completion for Monarch Road and authorize the payment of $10,000 to Blue Beacon
International, Inc and to accept the road. Aye: (4). Nay: (0). Motion carried.
Dean Andrew, Director of Planning and Community Development, explained the proposed
landscaping plan for Petro 2 and the license agreement.
Commissioner Divine applauded the efforts of city staff and the applicant. A brief
discussion followed between Commissioner Divine and Mr. Andrew regarding types of plantings that
would be used and water conservation.
06-7325 Moved by Commissioner Divine, seconded by Commissioner Perney, to adopt Resolution
No. 06-6313. Aye: (4). Nay: (0). Motion carried.
(8.2) Award of contract for the Downtown Drainage Improvements, Project No. 04-1428.
Shawn O'Leary, Director of Public Works, explained the project, bids received, and project
financing.
A discussion followed between Vice -Mayor Jilka and Mr. O'Leary regarding the slot
drainage.
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06-732 Moved by Commissioner Perney, seconded by Commissioner Divine, to award the contract
for the Downtown Drainage Improvements, Project No. 04-1428 to Pavers, Inc. in the amount of
$42,311. Aye: (4). Nay: (0). Motion carried.
z (8.3) Resolution No. 06-6317 authorizing an agreement with the Kansas Department of
w Transportation and Bucher, Willis & Ratliff Corporation for construction engineering services on the
North Broadway Corridor (Project No. 03-1409).
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(8.3a) Approve Supplemental Agreement No. 5 for construction engineering services
on the North Broadway Corridor.
Commissioner Divine recused herself due to conflict of interest.
Shawn O'Leary, Director of Public Works, explained the project, agreements, and project
funding.
06-73271 Moved by Commissioner Vanier, seconded by Commissioner Perney, to adopt Resolution
No. 06-6317. Aye: (3). Nay: (0). Abstained: (1) Divine. Motion carried.
06-7328 Moved by Commissioner Vanier, seconded by Commissioner Perney, to approve
Supplemental Agreement No. 5 for construction engineering services on the North Broadway Corridor
Project No. 03-1409, with Bucher, Willis & Ratliff Corporation in the amount not to exceed
$373,981.94. Aye: (3). Nay: (0). Abstained: (1) Divine. Motion carried.
(8.4) Approve Change Order No. 1 for the Fire Station #2 Addition and Renovation, Project No.
05-1508.
Fire Chief Darrell Eastin explained the project, agreement, and project funding.
A discussion followed between Commissioner Perney and Chief Eastin regarding the sand
trap interceptor and the scope of work included in the change order.
Chief Eastin and City Manager Jason Gage responded to Commissioner Vanier's question
regarding the project costs and whether any future change orders are anticipated.
Commissioner Perney commented on the current building code.
06-7329 Moved by Commissioner Perney, seconded by Commissioner Divine, to approve Change
Order No. 1 for the Fire Station #2 Addition and Renovation, Project No. 05-1508 with Harbin
Construction, LLC in the amount of $20,566.26. Aye: (4). Nay: (0). Motion carried.
None.
OTHER BUSINESS
ADJOURNMENT
06-7330 Moved by Commissioner Vanier, seconded by Commissioner Divine, that the Regular
Meeting of the Board of Commissioners be adjourned. Aye: (4). Nay: (0). Motion carried. The
meeting adjourned at 5:00 p.m.
1�2- !/I: , `%
Donnie D. Marrs, Mayor
[SEAL]
ATTEST:
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Lieu Ann Elsey, CMCJ y Clerk
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