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CATS - Performance Review PERFORMANCE REVIEW COMMUNITY ACCESS TELEVISION OF SALINA, INC. June 20, 2006 Presented by THE BUSKE GROUP 3001 J STREET, SUITE 201 SACRAMENTO, CA 95816 (916) 441-6277 TABLE OF CONTENTS PaQe I. PROJECT OVERVIEW 1 II. TELEPHONE SURVEY OF SALINA CABLE SUBSCRIBERS 2 III. REVIEW OF PEG ACCESS FACILITIES, EQUIPMENT, AND SERVICES 4 A. OVERVIEW 4 B. FACILITIES AND EQUIPMENT 5 C. OPERATIONS 21 D. COMMENTS ABOUT PUBLIC ACCESS OPERATIONS BY COMMUNITY 29 PRODUCERS E. OTHER INPUT GATHERED DURING THE FOCUS GROUP WORKSHOPS 37 IV. MAJOR FINDINGS AND RECOMMENDATIONS 43 APPENDICES COMMUNITY ..~~ Television of Salina~ Ine, Board of Directors Nona Miller Chair David Norlin Vice Chair Carroll Long Treasurer Philip Kerstetter Secretary Phil Black Tim Cornelius Lucy Crowell Paul Green Randy Syring Tricia Weems Executive Director David Hawksworth 410 West Ash P.O. Box 645 Salina, Kansas 67402-0645 (785) 823-2500 (785) 823-2599 Fax accesstv@salnet.org www.salnet.org June 23, 20.0.6 Board of Commissioners City of Salina 30.0. W. Ash St. Salina, KS 67.40.1 Dear Commissioners: Pursuant to Sections 1 . L. and 21.A. of the Agreement between the City of Salina and Community Access Television of Salina, Inc. (CATS), dated March 23, 1992, please find attached six (6) copies of a performance review of CATS by the Buske Group, an entity expert in access from Sacramento, California. The report consists of the review conducted by the Buske Group from February through April 20.0.6, which included an opportunity for public access users to provide input, and the results of a telephone survey conducted by Group VV Communications of North Hampton, New Hampshire in March 20.06, which included an opportunity for cabie subscribers to provide input. This will also serve as a letter of intent requesting that the City enter into negotiations with CATS for a new contract between the parties. CATS understands that pursuant to Section 21.B. of the Agreement, the City shall respond to this letter of intent by December 1, 20.0.6, and if the City intends to refuse to enter into a new agreement, it shall explain the reasons for this decision in its response to-CATS; however, because of changes in state law that will affect CATS' funding beginning February 4, 20.0.7, CATS feels time is of the essence in completing a new agreement, and therefore requests an immediate response to this letter and further requests that negotiations commence as soon as possible. Please contact me should you have any questions or require further information regarding the performance review or the request for negotiations for a new agreement. ctJ~~ David Hawksworth Executive Director cc: Jason Gage, Salina City Manager I. PROJECT OVERVIEW The Buske Group was retained by Community Access Television of Salina to conduct a performance review of its facilities and operations, similar in scope to work that we had done for Community Access in 2001. Once again, the project was designed to gather information from Community Access participants and cable subscribers. The following major tasks were undertaken as part of our consulting services: · A telephone survey of cable subscribers regarding their awareness of the programming and services offered by Community Access, and their opinions of the organization and its operations. . Preparation and submission of questionnaires to Community Access that enabled us to: (1) collect information about the recent levels of access activity in Salina, and (2) analyze the equipment inventory. · An on-site inspection of the production facilities. · Interviews with members of the Community Access staff and Board of Directors. · Meetings with City and school district representatives. · Two focus group sessions to obtain the opinions of public access producers about the current facilities and services provided by Community Access, and other facilities and services that could be provided in the future. · Compilation of all information in this written report of findings and recommendations. A concise summary of the findings and recommendations that resulted from this project is provided in Section IV ("Major Findings And Recommendations"), pages 41-45 of this report. 1 II. TELEPHONE SURVEY OF SALINA CABLE SUBSCRIBERS During the period of March 13-15, 2006, Group W Communications conducted a telephone survey of 202 randomly selected cable subscribers in the City of Salina. The purpose of this survey was to gauge the level of customer awareness of and satisfaction with local cable programming and services. Following are the primary findings of this telephone survey. · Over three-fourths of all telephone survey respondents (77.7%, VS. 77.0% in the 2001 survey) had heard of Community Access Television of Salina. Of that group, 86.1% were aware of Community Access channels 19, 20 and 21 (up from 79.5% in 2001). · Of those who said they had watched a program on channels 19, 20 and 21 (64.9% of all respondents, up from 62% in 2001), 90.8% -- vs. 88.7% in 2001 -- said they had watched at least once in the past month and almost one third of them (30.6%,down from 34.7% in 2001) said they had watched five or more times in the past month. · When asked if they had ever watched several specified programs on these channels and if so, how often they had watched them, the most frequently mentioned programs were: * "Salina Citv Commission Meetinqs" (at least once: 77.9%; over five times: 27.4%) (2001 results: at least once: 65.3%; over five times: 11.3%) * ''The Smokev Hill River Festival" (at least once: 68.7%; over five times: 14.5%) (2001 results: at least once: 70.2%; over five times: 11.3%) * "Salina City Planninq Meetinqs" (at least once: 50.4%; over five times: 13.7%) (not measured in 2001) It appears that significantly more viewers watch the Salina City Commission Meetings than reported five years ago, with more than twice as many respondents (27.4% vs. 11.3%) saying they have tuned in over five times. ViewHrship of ''The Smokey Hill River Festival" has held relatively steady or slightly better over this time. 2 · Nearly two-thirds (65.6%, down from 71.8% in the 2001 survey) of those respondents who had ever watched the Community Access channels knew that they can be trained to make programs to show on Public Access channel 21. Less than two of 10 (18.3%,a big decrease from 28.2% in 2001) of these respondents said the organizations they are involved with would be interested in having programs about them and their services appear on channel 21. · When those who had ever watched the Community Access channels were asked to rate the quality of five services provided by these channels, about one-third (32.8%, up slightly from 31.5% in 2001) gave the highest possible rating ("Extremely Well") to "provides good coverage of local government meetings and other activities." "Extremely Well" ratings also increased for "provides valuable community information" (27.5% vs. 25.0% in 2001) and "provides programming that deals with local issues" (26.0% VS. 20.2% in 2001). Very few of these respondents gave the lowest possible rating to any of the five services in question. As in 2001, "provides effective educational programming" received lower rankings than the others. · Almost 80% of ill! survey respondents (78.2%, significantly up from 69.5% in 2001) said that it is "important" (41.1%, VS. 38% in 2001) or "very important" (37.1%, VS. 31.5% in 2001) to have cable channels that feature programs about Salina schools, City government, community organizations and residents. · When all survey respondents were asked how much of their monthly cable bill should be set aside to support the development of cable TV programs about Salina schools, City government, community organizations and residents, the average of all responses was $1.69 (a substantial amount, but down from $2.19 in the 2001 telephone survey). A complete analysis of the responses to this telephone survey has been provided in a separate report prepared by Group W Communications. 3 III. REVIEW OF PEG ACCESS FACILITIES, EQUIPMENT, AND SERVICES A. OVERVIEW Community Access Television of Salina is an independent nonprofit organization that manages public, educational and government access operations in Salina. Authority to provide these management services is granted by an Agreement between Community Access and the City of Salina. The tasks conducted by The Buske Group to evaluate the current facilities, equipment, and services managed by Community Access included the following: · Examined the Community Access training materials, programming schedules, promotional materials, and other related documents). · Inspected the Community Access equipment and facilities, and evaluated the current level of usage by completing the following tasks: · Conducted an on-site inspection of facilities and met with staff members; · Prepared and distributed questionnaires to the Community Access staff to help determine: the amount and status of the available equipment and facilities; the degree to which the equipment and facilities are used; original programming hours (local and imported); staffing levels and hours of operation. · Evaluated the levels of original programming, operating budget, available facilities, etc. · Reviewed the "Video Competition Act," recently adopted in Kansas, that will significantly impact the future of Community Access Television of Salina. Suggested activities in the wake of this new law are provided in this report. 4 The consultant prepared a "Local Programming Questionnaire" and a set of "Video Facility Inventory" sheets that were sent to the Community Access staff for completion. These documents were designed to collect information with regard to the equipment, channels, and services being provided. Copies of the completed Local Programming Questionnaire and Video Facility Inventory sheets are included in Appendix 1 to this report. The consultant visited the Community Access facility on April 25-26, 2006 to meet with staff, Board members, and representatives of the City and school district; clarify information submitted on the Questionnaire and Inventory sheets; observe the general appearance of the facilities and take photographs of the major equipment packages; and conduct two focus group sessions to obtain the opinions of public access producers about the current facilities and services provided by Community Access, and other facilities and services that could be provided in the future. B. FACILITIES AND EQUIPMENT The Community Access facility is located in a portion of the historic Memorial Hall at 410 West Ash. A parking lot is available for participants on the north side of the building. Additional parking space for the field production truck (shown in the photograph below) and handicapped participants is provided near the entrance to the Community Access facility. Photo #1: Community Access field production truck, parked in front of Memorial Hall. 5 Once inside, the visitor is greeted on the main floor by a staff member behind a large counter decorated with attractive neon art. The visual impact of this entrance area is striking, probably the best of all access centers visited by the consultant. Photo #2: Community Access entry area. The Community Access facility includes approximately 7,000 square feet of space on various levels of the Memorial Hall building. The ground floor includes the entry area; a room that includes servers for the computer system and web site, along with a video dubbing rack, fax machine, and other office equipment; staff office space; conference room; rest room; a community use computer (connected to the internet, available for users to check email, browse the web, etc.), a checkout/storage room for field equipment, supplies and "retired" equipment; and two nonlinear editing rooms. The upper levels include a large production studio; a studio control room; an open area for studio prop storage; a third editing room (with two equipment packages, including one for linear editing); master control for channels 19, 20 and 21; the Community Access "headend" (with transmission equipment that links the three channels to the Cox cable system master control, and hub equipment for an "institutional network" that is used primarily by educational facilities); storage for finished programs on DVD and videotape; a "green room;" etc. Also included in the equipment package is a three-camera field production system installed in a 1999 Ford truck. 6 -' --l -! --l I --l .....j , .J , ....J .....j I ....J A very appealing design element in the facility is the designation of a large, curving hallway behind the studio as an art gallery, which regularly showcases the works of local visual artists. l Photo #3: Art gallery entry Photo #4: Art gallery. 7 -! The television production studio, located on the second floor, is large (1,460 square feet) with a 20 feet high ceiling and a well-designed studio control room. Unfortunately, as was the case in 2001, set materials and props are stored in an open area which patrons must walk around as they enter the studio. Placing these items in an enclosed storage area would greatly improve the appearance of the facility as you approach the studio. The studio now includes three JVC GY-DV550 cameras, a monitor, curtains, and a full lighting grid of 23 instruments with dimmer controls. The studio control room is equipped with a new Echolab MVS-5 production switcher/ special effects generator, four video recorders (two DV, one DVD and one S-VHS), an on-line editing system, a Compix graphics system, preview and program monitors, waveform monitor, vectorscope, intercom system, and a Yamaha audio mixer. ....J -J Some of the most important studio equipment items (cameras, production switcher and graphics system) were purchased since our last performance review, and are reported to be in "excellent" or "good" condition. Many other items were purchased as part of the original equipment package in 1993, including the tripods, vectorscope, audio mixer, audiotape player, and ElectroVoice handheld microphones, but these items are still considered to be in "good" condition. Other items that were also purchased in 1993 -- one of the time base correctors, waveform monitor, intercom headsets, and Sony lavaliere microphones -- are in "fair" condition, near the end of their useful life. -l -1 I ..J ...J Photo #5: Television production studio. . - 8 ...J Photo #6: Studio control room. Photo #7: Studio set materials storage area. 9 ...J --' Portable field production equipment includes six mini-DV camcorders and a two- camera system. Camcorders include five Canon XL-1 units and one JVC GY-DV500, all of which were purchased since the year 2000. Six portable tripods, two lighting kits, six microphones, 18 battery packs and other accessories are available for checkout by the public for use with these camcorders. The two-camera system is quite large and heavy, but it can be transported to a production location in a full-size car or small truck (assuming that people with enough strength are available to help. The system includes two Canon GL-1 cameras with 100-foot video cables, a 12-year-old Panasonic WJ-MX12 switcher, a Panasonic AJ-D230H DVCPRO video recorder, two color monitors and four 100-foot audio cables. The consultant was told that the two-camera system will soon be replaced by a NewTek TriCaster system, a much more compact package with far greater capability. This is a wise move, which may free the existing two-camera system to be located in the conference room to periodically transform that area to become a "hotline" studio on the facility's ground floor. Such a "studio" would be appropriate for very simple talk or demonstration programs (and may be preferred by community producers who hesitate to use the large studio because of its second floor location). - - ...J .....J Photo #8: Camcorder storage area (Canon XL-1 on top of case on right). , - 10 , Photo #9: Two-camera field production system. Photo #10: NewTek TriCaster system (coming soon?) Photo #11: Canon GL-1 camcorder, used with two-camera field production system. 11 , --' -! In addition to the on-line editing system in the studio control room, Community Access has three dedicated editing systems located in separate rooms within the facility. Two nonlinear editing systems, located in rooms on the ground floor, have identical, sophisticated elements, built upon recently-purchased and very powerfullMac G5 computers. These systems offer the choice of transferring the finished programs to anyone of four recorders (DVD, DVCPRO, mini-DV and S-VHS formats). --' A third editing room is located upstairs, and includes two editing systems. One is nonlinear, and similarly equipped as the systems described above, except that it also has a scanner to readily accommodate printed images and includes three recorders (DVD, DVCPRO and S-VHS formats). The other editing system is an older, linear package for ....J producers who prefer this to the nonlinear systems that are more commonly in use today. It has two Panasonic DVCPRO recorders and a Panasonic edit controller. A 13-year-old Amiga 2000 computer (in "fair" condition, which is surprising for such a legacy device) is used for graphics. - li' ,...,:...... -- -.. .....! Photo #12: Nonlinear editing system #1. 12 Wall Photo #13: Nonlinear editing system #2. . - ~~-- .- . .~- - - -~ - - -- ""."--..-...... - --- -- Photo #14: Nonlinear editing system #3. 13 -1 -l Photo #15: Editing system #4 (linear). Community Access also provides an inter-format video dubbing system, capable of recording in DVD, mini-DV, DVCPRO, S-VHS and VHS formats. ..J -- .....l ....J Photo #16: Inter-format video dubbing system, in tall cabinet at left. ..J 14 ....J The Community Access remote production unit is an air conditioned 1999 Ford E350 truck that is still in good shape. As was the case for the studio, many important equipment items (cameras, production switcher, DVD recorder and graphics system) were purchased since our last performance review, and are reported to be in "excellent" or "good" condition. The waveform monitor and vectorscope were purchased as part of the original equipment package in 1993, but are still considered to be in "good" condition. However, some items that were also purchased in 1993 or soon thereafter -- the tripods, CD player, two of the color monitors, and microphones -- are in "fair" condition, and are near the end of their useful life. The field production truck is also equipped with four video recorders (DVD, DVCPRO, mini-DV and S-VHS formats), a Panasonic edit controller, a full set of preview and program monitors, an audio mixer, 900 feet of camera cables, and 400 feet of audio cables. Photo #17: Field production truck control room. 15 ...J Photo #18: Field production truck rear storage (cable reels, etc.). Master control for playback of programming on the channels has been updated since our performance review in 2001. Previously a manual operation, playback is now handled by the "Tightrope Cablecast" automated system with a Leightronix MVP 2000 controller, after staff programs the system computer and loads the DVDs and DVCPRO/mini-DV tapes to be played. The master control package includes eight DVD players, four DVCPRO/mini-DV decks, two time base correctors, program monitors for each channel, a Targetvision graphics system, and an audio mixer and speakers. Programming can also be transmitted live from the studio or via satellite. A live feed can also be delivered via a fiber link to the City Commission chambers. Community Access offers on-demand streaming of many programs via its web site. --' -.: -1 Since master control is located on the far side of the second floor, it is quite inconvenient for the staff that must prepare the system to handle the playback of programs, deliver the various media to be loaded or stored nearby, get to it quickly in case of a malfunction, etc. Therefore, it would be worthwhile to carefully explore the pros and cons of moving master control to the ground floor, in the right side of the storage room near the front desk, where the two-camera field production system and a large stack of "retired" equipment currently resides. This would be particularly possible if the existing two-camera field production system is moved to the conference room, periodically transforming it into a "hotline" studio. 16 -l Photo #19: Master control. As mentioned above, a fiber optic cable connection links the master control system to the City Commission chambers in City Hall, located across the street from the Community Access facility. A remote-controlled production system (completely updated less than two years ago) is installed in the chambers, including three compact Panasonic cameras, camera controllers, one VHS and one DVD recorder, a video switcher, monitors, and a Compix graphics system. Audio is taken directly from the public address system in the chambers. Photographs of the City Commission chambers equipment are included on the following pages. 17 ....! -! -' -! Photo #20: City Commission chambers (from front camera). ..... -l ....J --' Photo #21: City Commission chambers (from rear camera). 18 Photo #22: City Commission chambers camera. Photo #23: City Commission chambers control room. 19 In summary, the overall status of the current Community Access production equipment inventory is very good. All important items have been purchased within the past five years, and are in "excellent" or "good" condition. Some other items are no longer manufactured and are approaching the end of their useful life, but would be relatively inexpensive to replace. Included in the list of equipment that should be included on a priority list of items to be replaced in the near future are the following: · Tripods for the camcorders . Studio equipment: intercom headsets, waveform monitor, one of the time base correctors, Sony lavaliere microphones Field production truck equipment: tripods, CD player, two of the color video monitors, and microphones Color video monitors in most of the editing systems, one In the City Commission chambers control room ~ . --' . , ~ · Amiga graphics computer in the linear editing system ...J ~ -: ...J 20 ...J C. OPERATIONS The Community Access staff of five (5) full-time and two (2) part-time people oversees activities during the following normal hours of operation: Monday through Thursday from 9:00 a.m. to 10:00 p.m., and Fridays from 9:00 a.m. to 6:00 p.m. David Hawksworth has been the Executive Director since 1998. In order to help determine the level of ongoing activity at the Community Access facilities, the consultant prepared and provided a "Local Programming Questionnaire" for staff to complete. The questionnaire requested information regarding local programming operations, including funding amounts and sources, annual expenditures, hours of programming (including those that are first-run and locally produced), equipment usage levels, training services provided, and the total number of people currently certified to use the facilities. The Questionnaire was nearly identical to the one completed for the performance review in 2001, to allow a comparison to that time period. A copy of the completed Questionnaire is provided in Appendix 1. Community Access reported that its "total funding" support (including revenues that it actually received from the cable company, franchise fees, membership dues, contributions, grants, etc.) has been decreasing during the past three years, from $368,226 in 2003 to $359,398 in 2004 and to $351,815 in 2005. Therefore, expenditures have also dropped from $375,124 in 2003 to $350,908 in 2005. During each year of this period, about 93% of total funding support came from the cable company and franchise fees, a percentage that is identical to the three year period prior to our 2001 performance review. During 2003 to 2005, personnel costs represented an average of 63% of the total expenditures by Community Access (up substantially from an average of 54% of total expenditures in 1998-2000). Therefore, the percentage of expenditures for personnel is now about the same as reported by PEG Access operations in other communities (typically 60- 70%). Operating costs (utilities, supplies, etc.) comprised about 20% of total expenditures, and equipment purchases made up the balance (17%). 21 The Community Access staff is to be commended for the fact that it keeps track of the various activities at the facility in a very comprehensive fashion. Therefore, information that was requested by the consultant regarding the Community Access training activities, equipment use levels, programming, etc., during the past three years was readily available. Figures provided by the Community Access staff showed that the average annual amounts of locally produced, first-run hours of programming on Public Access Channel 21 and Educational Access Channel 19 decreased since the performance review conducted by The Buske Group five years ago. On the other hand, yearly figures for locally produced, first- run hours of programming on Government Access Channel 20 are slightly higher than before (average of 129 hours per year in 2003-2005, vs. 123 hours per year in 1998-2000). Locally produced, first-run programming presented on Educational Access Channel 19 included 262 hours in 1998, 81 hours in 1999 and 98 hours in 2000, an average of 147 hours per year during that period (although this figure was greatly skewed by the much higher figure in 1998). By comparison, there were 64 hours of locally produced, first-run Educational Access programming in 2003, 60 hours in 2004 and 72 hours in 2005, an annual average of only 65 hours during the most recent three-year period (more than a 55% decrease from 1998-2000 to 2003-2005 -- a 27% decrease if the 1998 figure is excluded). There were 569 hours of locally produced, first-run programming presented on Public Access Channel 21 in 1998, 555 hours in 1999 and 577 hours in 2000, an average of 567 hours per year during a period that had only a slight variation from one year to the next. By comparison, there were only 299 hours of locally produced, first-run Public Access programming in 2003, 369 hours in 2004 and 512 hours in 2005, an annual average of 393 hours during the most recent three-year period (more than a 30% decrease from 1998-2000 to 2003-2005). While last year's figure of 512 hours is still lower than that of any of the three years in our previous study, it is encouraging to see that the trend from 2003 to 2005 is a strong upswing. 22 According to the Community Access staff, the decline in Channel 21 programming hours during the past few years (as compared to the 1998-2000 totals) was largely due to the fact that many active religious program producers stopped their activities in 2002 and 2003, for personal reasons. Community Access reports that outreach efforts were subsequently increased to develop the participation of new community volunteers, which leel to the creation of 512 hours of original programming for Channel 21 in 2005, an amount that is about 10% lower than the average for 1998-2000. However, Community Access also reports that for the period of January 1 - May 31, 2006, 273.5 hours of new public access pro!~ramming were produced -- an annual rate of over 650 hours -- which would significantly exceed the 1998- 2000 programming average that is used as a point of reference. Furthermore, Community Access reports that there is more diversity of programming topics on Channel 21 now, since only a small percentage of the new local producers create religious programming. Since a stable or growing amount of locally produced, first-run programming is widely considered as one of the most important objective goals of a PEG Access center, Community Access staff and board members should carefully monitor these figures on a regular basis, and develop ideas that would encourage the creation of additional hours of original programming for the Public and Educational Access channels. The Annual Plan could specify goals of higher amounts of locally produced original programming for those channels next year, and ideas could be sought from all participants regarding ways to achieve that goal. A number of possible activities could be considered 01' strengthened, including: · Establish a special award to recognize volunteers who work with Salina nonprofit groups to make new programs. · Set up student internships that involve the production of new programs as assigned by the Community Access staff (e.g., for productions that require a crew to cover an event that no volunteers have come forward to produce, etc.). · Expand the Community Access outreach activities by involving Board members in efforts to increase participation by organizations with which they are affiliated. 23 · Designate the conference room for use occasionally as a "hotline studio" that requires minimal training to make it easy to get involved. The currently under-used (and soon to be replaced) two-camera field production equipment package could be used for this purpose. · Continue to track the amount of first-run programming that is locally produced for the Public and Educational Access channels, and have the Community Access staff report these figures on a quarterlv basis to the Board of Directors. This data should be: (1) viewed as one important "barometer" of the ongoing success of Community Access, (2) used to determine if a revitalized outreach effort is needed, and (3) carefully evaluated to find out if something is causing current producers to scale back or cease their activities, and devise an effort to address those matters. Given the recent decrease in the amount of original, locally produced programming in Salina, it was no surprise to see that Community Access reported lower usage levels in 2003-2005 with respect to its editing systems and camcorders, as compared to these figures for 1998-2000. Camcorders were checked out 411 times in 1998,401 times in 1999 and 439 times in 2000, an average of 417 checkouts per year during that period. By comparison, camcorders were checked out 293 times in 2003, 263 times in 2004 and 308 times in 2005, an average of 288 checkouts per year during the most recent three-year period (a 31 % decrease from 1998-2000 to 2003-2005). However, a good portion of the decline in camcorder checkouts may be due to the fact that more people today have their own high- quality, affordable camcorders to use whenever they want, as compared to five years ago. Video editing systems were used a total of 2,584 hours in 1998, inCrE3asing to 2,956 hours in 1999 and 3,012 hours in 2000, an average of 2,851 hours per year. By comparison, editing systems were used a total of 2,676 hours in 2003, dropping to 2,136 hours in 2004 and jumping back up to 3,496 hours in 2005, an average of 2,769 hours per year (only a 3% decrease from 1998-2000 to 2003-2005). 24 On the other hand, studio use actually increased from the previous time period: 908 hours in 2003, 952 hours in 2004 and 928 hours in 2005 (an average of 929 hours per year), as compared to 732 hours in 1998, 875 hours in 1999 and 893 hours in 2000 (an average of 833 hours per year), nearly a 12% increase in 2003-2005 over the 1998-2000 period. Community Access reported that only 81 people completed a training workshop in 2005, compared to 148 reported in 2000. However, there are now 169 people who are trained/certified to use the Community Access facilities, as compared to just 98 five years ago. Community Access staff attributes these developments to the organization's recent adoption of different recruitment techniques to attract and retain new producers, including "on-demand" training classes, "Tuesday Night Television," and its "Afterschool Media Literacy" program for local 7th and 8th grade students. In late 2004, Community Access ended its previous practice of offering a set schedule of monthly training classes, and began conducting all training on a one-to-one, by appointment basis. The intent of this move was to provide more individualized attention and enable volunteers to receive training at their convenience, rather than waiting several weeks until the next scheduled class. The staff expected that fewer people would be trained, but hoped that more of them would follow through and get actively involved as producers, as compared to those that did so under the previous training model. "Tuesday Night Television," which began about nine months ago, is a weekly open crew call for community members to help on a studio production. "TNT" allows potential volunteers to meet others with more experience, enables them to be exposed very quickly to the Community Access facility and the production process, and can often provide a hands-on opportunity with studio equipment on their first visit. If newcomers want to become certified in producing or in the use of one or more production equipment packages, they can schedule a personal training session with a staff member. Community Access reports that growing numbers of volunteers are initially recruited through the "Tuesday Night Television" activities. 25 The Afterschool Media Literacy program seeks to improve the communications skills of middle-school students, many of whom are at-risk. In two-hour sessions that occur twice a week for nearly 30 weeks, staff and other communications professionals teach students how media messages are created and perceived. Students learn to produce videos on topics of interest to them, which are premiered in a televised program that includes a recognition of the students' achievements. Community Access also reports that several students from the 2005-2006 class have gone on to produce their own programs. The Afterschool Media Literacy program began as a one-time, grant-funded project but continued as a means for Community Access to maintain a more long-range outreach effort to younger residents. Not counting staff costs (about five hours per week for two staff during the 30- week period), the class is funded by proceeds received from the annual Access Auction. These new training and outreach approaches appear to be working as intended. A much higher percentage (43% vs. 10-15%, according to the Community Access staff) of those who completed the individualized training for production certification in 2005 actually went on to produce at least one program, as compared to the previous training model. Community Access also reports improved volunteer retention -- 169 people are currently certified to use the Access facilities, as compared to 98 in 2001. While in Salina, the consultant met with many of the Community Access staff and Board members, the City Manager, and the Public Information Officer of the local school district. These meetings provided a great deal of insight regarding Community Access, as well as the challenges that face it in the future. Community Access continues to be fortunate in its ability to attract very energetic, dedicated people to its staff and Board. As they prepare to face serious challengies in the future (especially in light of the changes caused by the "Video Competition Act," recently adopted in Kansas), their very positive approach to their responsibilities will be a vital trait. The optimistic, helpful approach of the staff is appreciated by the community producers who attended the focus group sessions, and was mentioned by the representatives of the City and school district. Community Access is to be commended for the quality of its staff and leadership. 26 City Manager Jason Gage praised the work by Community Access to date, and suggested some ideas for other programming that he would like to help develop for Government Access channel 20. Included were programs associated with the upcoming census activities, partnerships between City departments and Community Access to create programs about the services that are provided by the City, programs aimed at Salina's growing minority populations, and a variety of programs done in the field, as opposed to being taped or televised live from the studio (e.g., a demonstration of the City's new hazardous materials truck that was recently obtained with national security funding). He also would like to explore the possibility of helping to promote Community Access services and programming in the City's annual newsletter and with inserts in the monthly water bills. City Manager Gage is very concerned about the impact of the "Video Competition Act," especially with respect to PEG Access resources from Cox. According 1to the language of this recently enacted Kansas legislation, a video service provider may not be required to provide more than two PEG Access channels, nor be required to provide any PEG Access funding support in addition to franchise fee payments. The new state law requires that Cox must continue to honor its current obligations until the franchise expires -- but that will occur in February of 2007. Since the existing franchise agreement requires that Cox provide three PEG Access channels and PEG Access funding support ($135,000 in 2005) in addition to franchise fee payments, the potential impact of this legislation is very serious. Mr. Gage does appear willing to consider an increase in the allocation of franchise fee revenues to support Community Access, especially if additional services would be provided to the City by Community Access. He is also ready to work with Community Access stakeholders and other community leaders to meet with Cox officials and request that the company continue to support PEG Access activities as it has during the current cable franchise term. Carol Pitts, Public Information Officer for Salina Public Schools, was effusive in her praise for the work done by Community Access on behalf of the schools. She is highly impressed with the staff's smooth, professional coverage of the School Board meetings, and very appreciative of the fact that Community Access videotapes graduation ceremonies, high school sports, and other occasional school programs. 27 As nonprofit access management entities know all too well, it is very difficult to raise significant amounts of money (from sources other than the cable company's franchise requirements for PEG Access support funding, and an allocation of a portion of the franchise fees collected by local government) to support public, educational and government access activities. On average, nonprofit access organizations in the United States rclise about 15% of their total funding from sources other than the cable company and local government. As mentioned earlier in this report, Community Access receives about 93% of its total funding support from the cable company and franchise fees. Without question, significant improvement will be needed in this area in the years ahead, especially with the impact of the new state law that will become more clear in less than one year. In addition to seeking to maintain its partnership with Cox that provides community- responsive programming in return for funding support from the cable company, Community Access must identify other revenue sources. One relatively productive approach by other PEG Access nonprofit management organizations has been to establish ~rtnerships with other local nonprofit groups to seek funding to develop new programming. For example, Community Access could team up with the school district or a local arts organization to seek state and federal grants to produce educational programming materials, or a series of programs about artists who work (or have worked) in central Kansas. Given the relatively low amounts of locally-produced, first-run educational and government programming that were reported by Community Access, the development of such programming (in addition to meeting coverage) should be a major goal. A number of joint efforts with area nonprofit groups should be considered in attempts to receive grants from other funding agencies in the Salina Area. Such activities should be explored by the Community Access staff and Board -- now. 28 D. COMMENTS ABOUT PUBLIC ACCESS OPERATIONS BY COMMUNITY PRODUCERS One element of the process undertaken during the Community Access performance review was the distribution of questionnaires to community producers who participated in two focus group workshops that were held on April 25 and 26, 2006. (A copy of the questionnaire is provided as Appendix 2 to this report.) These questionnaires were designed to obtain feedback from the participants regarding the services provided by Community Access. A total of 20 questionnaires were completed and returned to the consultant. Following is an analysis of their responses to the questionnaire items that dealt with the facilities and services of Community Access. Seventy percent (70%) of all questionnaire respondents said that they subscribe to the Cox cable TV service in Salina. All but one of the questionnaire respondents who subscribe to the Cox cable TV service said they had seen or would be interested in seeing locally prodllJced cable TV programs about Salina citizens, organizations, community events, schools, or local government. Of this group, ill! said that they had watched programs on Educational Access Channel 19, Government Access Channel 20, or Public Access Channel 21. Those who indicated that they had watched the access channels were then asked how often they watched Educational Access Channel 19, Government Access Channel 20, or Public Access Channel 21in the past month. 38% of them said "1-5 times," 31% said "6-10 times," 31 % said "more than 1 0 times" and none said "never." These respondents were then asked to describe or provide the names of the programs that they had watched on the access channels. Those programs are listed in alphabetical order on the next two pages. Programs that were named or described more than once are listed first (in bold print), with the number of respondents who mentioned that program included in parentheses. 29 COMMUNITY ACCESS PROGRAMS THAT HAD BEEN WATCHED BY RESPONDENTS · City/County government meetings (9) · Eye on Salina (4) · Oh, Say! (4) · School board meetings (4) · Community Bulletin Board (3) · Democracy Now! (3) · Health Matters (3) · High School Football (3) · River Festival (3) · Cancer Survivor show(2) · Crafts (2) · Global Flyer (2) · Open Mic (2) · Parker Francis Show (2) · Psychic Live (2) · Barbershop Chorus · Christmas parade · Classic Arts Network · Coffee Show · Community Access Awards program · Drama · Ethel Knox · Fair parade · Grade School programs · Graduation · Helen Smith - Jerry Ivy Park · High School basketball · History of Presbyterian Church 30 COMMUNITY ACCESS PROGRAMS THAT HAD BEEN WATCHED BY RESPONDENTS · "How to" shows · Information on vitamins (how to take) · Listened to Radio KS behind announcements · Local Church shows · Mall productions · Media Reform · Messages for the Soul · Museum Update · Numerous general interest shows · Planning Commission meetings · Political shows · PSAs · Ross Long's Stuff · Salina and its People · Seasonal programs - Christmas, Easter · Smoky Hill Museum Reconstruction · Some school programs · South High music programs · Sports Talk · SRHC (Mike Maddock) · Strictly Salina · The Mikado · Tire Repair · Various board meetings · Various recycle programs · Viva Ross Vegas · Vocational skills · We the People 31 All subscriber-respondents were given a list of various types of programs and asked to indicate which ones they were interested in seeing (or seeing more often) on the access channels in the future. Here are their responses, in order by the indicated level of interest ("V" = Very Interested; "I" = Interested), topics with highest interest levels listed first: 1. Community festivals, neighborhood events (V=53%; 1=47%) 2. Ethnic and cultural programs (V=40%; 1=53%) 3. Programs about Salina arts, history and culture (V=33%; 1=60%) 4T. Events & activities sponsored by the City (V=27%; 1=66%) 4T. Programs about issues facing City government (V=27%; 1=66%) 6. Courses from area colleges (V=47%; 1=40%) 71. City Council meetings (V=33%; 1=53%) 7T. Special events and activities at area colleges (V=33%; 1=53%) 9. Environmental programs (V=26%; 1=60%) 10. Local health and wellness programs (V=20%; 1=66%) 11T. Information regarding public emergencies (V=33%; 1=47%) 11T. Programs about City government services (V=33%; 1=47%) 13. Local public safety information (V=13%; 1=67%) 14. Senior citizen activities and concerns (V=O%; 1=80%) 15. Informational programs about services and activities of local organizations/clubs (V=43%; 1=36%) 16. Local business news and information (V=29%; 1=50%) 17. Consumer protection programs (V=33%; 1=40%) 18. Programs about activities and concerns of persons with disabilities (V=36%; 1=36%) 19. Local sports and recreational activities (V=21%; 1=50%) 20. School Board meetings (V=13%; 1=53%) 21. Programs about K-12 schools and school activities (V=27%; 1=33%) 22. K-12 plays and musical performances (V=36%; 1=21%) 23. High School equivalency courses (V=7%; 1=43%) 24. K-12 instructional courses (V=14%; 1=29%) 25T. Religious programming -- local churches (V=7%; 1=27%) 25T. Foreign language programs (V=7%; 1=27%) 32 All subscriber-respondents were invited to indicate any other types of local programs that they would like to see. These "other" responses are provided below. · Short films · Dramatic and theatrical presentations · More quality documentaries · Creative productions · Video art · Amateur documentaries · More "how to" programs · Ethnic and cultural programs All participants were asked how important they think it is to have cable TV channels that feature programs about local residents, organizations, schools, and local government. Almost all of them (94%) said it was "Very Important" or "Important." Almost all (94%) of the participants knew that community organizations in Salina can have programs about their services and activities appear on Public Access channel 21, and all knew that Community Access will teach them how to make programs to show on that channel. Next, .ill! respondents were asked if the Community Access facility should include personal computer systems that are connected to the Internet, and offer training services to help low-income and new computer users learns how to use the resources available on the Internet (and new activities like blogging, pod-casting, video blogging, digital storytelling, etc.). Equal percentages of them (44%) answered "Yes" and "Don't Know." All respondents were then asked how important they felt it was for them to have the ability to present programming live from locations throughout Sallina (such as libraries, churches, schools, football fields, etc.). Half (50%) of the respondents said this was "Very Important" and a third (33%) indicated that this was "Moderately Important." 33 All respondents were then asked if they had ever used the equipment provided by Community Access Television of Salina to help produce a program to show on Public Access channel 21. A very large majority (88%) of the respondents replied "Yes." The participants who answered "Yes" to the preceding question were then asked to indicate how many programs they had produced (or helped to produce) for presentation on Public Access channel 21 during the past two years. 38% of them said "more than 10," 12% said "6-10," and 50% said "1-5. " This group of respondents was then asked how readily availalble were the Community Access Television of Salina video production facilities and equipment when they wanted to produce a program (or material for a program). 63% of them said "Always, " 37% said "Sometimes," and no one said "Rarely." The respondents who had previously used the Community Access video production facilities and equipment were then asked to describe the typical operating condition of that equipment. 29% of them said "Excellent," 41% said "Good," and 29% said "Fair." No one indicated the equipment condition as "Poor" or "Very Poor." These respondents were then asked if the quantity, technical quality, and "user- friendliness" of the Community Access Television of Salina video production equipment currently met their needs. Of the 15 respondents who answered this question, eight said that it did. The other seven respondents, when asked to indicate what they needed, most often mentioned "editing systems that are easier to use" (6), followed by "camcorders that are easier to use" (5), "more camcorders available for checkout" (3), "more editing systems" (3) and "more portable laptop based video editing systems that can be checked out" (3). 34 The respondents also provided these other comments about the Community Access Television of Salina video production equipment and facilities: Satisfied with everything Production truck is grossly underused; needs a microwave link to the access center for more live production truck programs Web-streaming; DVD authoring; satellite television capture capability needs to be made available · Open Saturday to allow more volunteers access to Access! Close on Monday. Staff are always willing to help The respondents who had previously used the Community Access facilities were then asked if they had ever taken a video production training course that was provided by Community Access. All of them responded "Yes." When they were aslked to rate the overall quality of the training services provided, 20% of them said "ExceJ/ent," 40% said "Good," 33% said "Fair" and 7% said "Poor." No one said it was "Very Poor. " Respondents who had used the Community Access facilities were asked to rate the quality of other services provided by the Community Access staff. Here are their responses, with the highest-rated services listed first ("E" = Excellent; "G" = Good): 1. Assistance to reserve the production equipment needed to produce your program(s) (E=40%; G=53%) 2T. Introduction to the Public Access video production facilities and services (E=13%,G=53%) 2T. Assistance in planning the creation of your program(s) (E=13%; G=53%) 4. Playback of programming on Channels 19,20 & 21 (E=14%; G=50%) 5. Assistance to help find production crew members needed to produce your program(s) (E=23%; G=38%) 6. Maintenance of the production equipment to keep it in good working condition (E=:7%; G=50%) 7. Efforts to inform area residents about the video production facilities, services, and programming (E=13%; G=40%) 8. Assistance to help you promote your program(s) when ready to show on cable TV (E=21%; G=21%) 9. Advice to help you improve your program(s) (E=14%; G=21%) Prior to this question, the responses from the focus group participants were very similar to those given by their counterparts in 2001. The 2006 group's ratings of services provided by Community Access staff were significantly less positive than in 2001, when all but one of these services received ratings of "Excellent" or "Good" from at least 82% of the participants (and even the lowest-rated service received "Excellent" or "Good" ratings from 70% of them). 35 Finally, respondents who had used the Community Access facilities were asked to indicate, from a list, which improvements would encourage them to produce more programs. They could check all that applied. Thirteen of the focus group questionnaire respondents answered this question. Their responses are shown below in order of frequency, with the number of respondents mentioning each item provided in parentheses: 1. Advice to help me improve my programs (8) 2T. Staff persons to help me plan my programs (6) 2T. Staff persons to help me promote my programs when ready to show on cable TV (6) 4T. More portable laptop-based video editing systems (that can be checked out) (5) 4T. More training classes (beginning through advanced levels) (5) 4T. Assistance to help me find crew members needed to produce my programs (5) 7. Other* (3) 8T. Editing systems available for me to use more often (2) 8T. More hours of operation at Community Access Television of Salina facility (2) 8T. More reliable equipment that I know will be working when I am scheduled to use it (2) 11T. Camcorders available for me to check out more often (1) 11T. Studio available for me to use more often (1) 11T. More multiple-camera production systems for my crew members to use in the community (1) 11T. State-of-the-art production equipment (e.g., digital cameras and camcorders) (1) 11 T. Capability to produce and broadcast radio programs, too (1) * The "other" comments included: · More availability of technical staff to help implement the production of our program ideas · Just getting used to present equipment · Competent, trained staff members 36 E. OTHER INPUT GATHERED DURING THE FOCUS GROUP WORKSHOPS Each focus group workshop allowed participants to engage in brainstorming sessions. During this time, participants provided useful feedback regarding. (1) how they first found out about Community Access, (2) why they first got involved, (3) which Community Access services are most helpful, (4) which Community Access services rank as the weakest, (5) suggestions for improving the weakest services, (6) what new services would help, and (7) what new or upgraded equipment is needed. The responses provided during these brainstorming sessions are listed below, continuing on the following pages. Question 1: How did vou first find out about Communitv Access? · Access TV Day at the mall · Advertisement in the paper · City commission all got involved · Executive Director presentation · First community meeting (over fifteen years ago) · Heard from a community volunteer · Interviewed Hawksworth for radio show · Newspaper article · Radio · SALNET e-mail notice · Saw crew on location · Saw the truck · Saw TV channels (CATS) - channel surfing · T old by a friend · Visiting the CATS gallery · Volunteer program for students · While doing a Red Cross event 37 Question 2: Whv did vou first Get involved? · Affordable, educational opportunity · Asked to edit poorly produced tape · Because of daughter's involvement · Career opportunity · Invited to be a guest on a program, got inspired · It's fun · Needed a third person · Needed to use outlet that the City worked so hard to get, made sure CATS was created · Potential to tell story of local non-profits · Retired, looking for something to do - asked to help clean up the place · To get my messages out to the public · To help build the facility · To learn how to use the equipment · Uniquely important place in Salina - free speech outlet · United Way funding program · Wanted to produce a political show · Wanted to record an event Question 3: Which Communitv Access services are most helpful? · Ability for kids to say they were on TV · Access to equipment · Bringing together people with similar interests · Candidates forum (and individual programs) · Community calendar · Coverage of public meetings · Food · Helpful attitude by all · Live capability away from studio 38 Question 3: Which Communitv Access services are most heloful? (continued) · Loyalty of co-producers · Mobile production unit offers flexibility to make multi-cam shows out of studio · Open Mic Night · Paid staff people to talk to when their help is needed · Parties · Producers are responsible for content · PSA Day · Social networking opportunities · Staff - energy, knowledge, help, encouragement, unusual · Staff-produced programs - helpful to those without enough time · Support (follow-up to provide ongoing assistance, advice, mentoring) · Training (how to use equipment) · Training classes that use equipment to be used in productions · Uncensored programming Question 4: Which Communitv Access services rank as the weakest? · Auction -- should include mention of the contributor of the donated items · Auction -- talent should be better understand the item being bid on · Concern about content of some programs - kids show with no adults on show · Imported programs · Little if any feedback from staff after show is turned in · Minority participation · Two-camera kit - Needs intercom, too big, not user-friendly · No internet presence - limited video streaming on website · Not enough equipment · Not enough live remote production · Not enough promotion of program schedule · Not enough support after programs turned in · Not enough volunteer recruitment 39 Question 4: Which Community Access services rank as the weakest? (continued) . Scheduling equipment for checkout or in-facility use (too inflexible) . Some programs have technical problems that should have been fixed before airing · Some staff is young and inexperienced, so they are not qualified to provide needed assistance . Too many programs that deserve many airings are stuck in the archive and are never seen any more Question 5: How would yOU improve the weakest services? . Emphasize creativity, not just how to record an event Encourage people to use the TV medium appropriately (too many long single- camera shows of a talking head, which is better suited to an audio web stream with slides) Encourage producers to make programs only as long as they need to be Encourage requests to re-air programs Include re-airings of archived, timeless programs Less expensive camcorders Set scheduling priorities (Salina produced, determine place for "imported" programs, too many reruns) Shorten the scheduling turnaround time - include a time slot for unannounced programs Staff Goal - Quality not quantity Staff should offer critique of programs that do not meet minimum technical standards Update policies and procedures to make them more user-friendly, less restrictive Use best volunteers as mentors to new volunteers . . . . . . . . . . . 40 Question 6: What new services would helo? · After February (when franchise expires), allow producers to use underwriters · Board and staff must always ask, "How relevant are we?" - in light of emerging technologies · Close facility on Monday, open Saturday · Develop programs to involve kids in creation of access shows · Help or advise volunteers who want to purchase their own equipment · Insert time and temperature on channels · Investigate sponsoring a video festival (Salina and adjacent counties) · K-State video club - tied to CATS programming · Let non-profits do fundraising on channel · More frequent showings of "Eye on Salina" and "We the People" · Offer information about other access stations · Scriptwriting class (multilingual, including Spanish) · Scriptwriting video · Swap programs with other access centers - set priorities, interest in Spanish- language programs · Use bottom line scroll to promote upcoming programs · Using a DISH-TV satellite, download programs available from UCTV, etc., for local people to select to show on CATS Question 7: What new or uoqraded equioment is needed? · 10 laptops with I-Book and I-Movie · Boom mic · Closed-captioning equipment · Community radio equipment (for background audio during community bulletin board times) · DISH-TV satellite receiver · FM wireless microphone systems · Microwave link from truck to studio · More compact multi-cam field production system 41 Question 7: What new or uOQraded eQuioment is needed? (continued) . Simpler, easy-to-use, less expensive equipment - high quality, low cost camcorders · Tape decks in NLE systems - replace with Firestore hard drive recorders · Wireless mic 42 IV. MAJOR FINDINGS AND RECOMMENDATIONS The information gathered through the performance review conducted by The Buske Group helped identify many important achievements and challenges for Community Access Television of Salina. The summary list below represents the major findings and recommendations that are presented in this report. These have been identified through the information collected by the consultant via: (1) a telephone survey of cable subscribers; (2) two focus group sessions; (3) survey questionnaires; (4) on-site inspection of the Community Access facilities; (5) evaluation of Community Access activities; (6) meetings with members of the Community Access staff and Board of Directors, as well as City and school representatives; and (6) analysis of many documents that relate to public, educational and government access matters in Salina (including the new "Video Competition Act" in Kansas). · The major findings of the consultant's telephone survey of 202 cable subscribers in the City of Salina included the following: A high percentage (78%) of Cox cable subscribers have heard of Community Access Television of Salina, and of that group, 86% are aware of access channels 19,20 and 21. About two-thirds (64.9%) of all subscribers have watched the access channels. Of that group, 91 % said they had watched at least once in the past month and about 31 % said they had watched five or more times. Of those who had watched the access channels, 78% had watched the Salina City Commission Meetings at least once (up substantially from 65% in our 2001 survey), and over 27% had watched over five times (up from 110;(, in 2001). Nearly two-thirds of those who had ever watched the access channels knew that they can be trained to make programs to show on Public Access channel 21. Almost 80% of ~ survey respondents (up from about 70% in 2001) said it is "important" or "very important" to have cable channels that feature programs about Salina schools, City government, community organizations and residents. When ~ survey respondents were asked how much of their monthly cable bill should be set aside to support the development of cable TV programs about Salina schools, City government, community organizations and residents, the average of all responses was $1.69. 43 · The visual impact of the entrance area in the Community Access facility is striking, probably the best of all access centers visited by the consultant. The "art gallery" behind the studio is a very appealing and positive element. . As we recommended in our 2001 report, enclosing the storage area for studio set materials and props would improve the appearance of the area as the visitor approaches the studio. · The overall status of the current Community Access production equipment inventory is very good. A relatively small number of less expensive items are aging, no longer manufactured, and are approaching the end of their useful life. . The bulky two-camera field production system will soon be replaced by a much more compact package with far greater capability. This may free the existing system to be located in the conference room, to periodically transform that area into a "hotline" studio on the facility's ground floor. · Community Access should carefully explore the pros and cons of mOiling the master control system into a storage room on the ground floor. Master control is currently located on the far side of the second floor, where it is inconvenient for the staff that must prepare the system to handle the playback of programs, deliver the various media to be loaded or stored nearby, get to it quickly in case of a malfunction, etc. · From 2003 to 2005, about 93% of total funding support for Community Access came from the cable company (as required by the current cable franchise agreement) and a portion of the franchise fees allocated by the City. This percentage is identical to the three year period prior to our 2001 report. · During 2003 to 2005, the amount spent by Community Access for personnel (63% of all expenditures, up substantially from an average of 54% of total expenditures in 1998-2000) was about the same as reported by PEG Access operations in other communities. 44 · Figures provided by the Community Access staff for the 2003-2005 period revealed that the average annual amount of locally produced, first-run hours of programming on Public Access Channel 21 and Educational Access Channel 19 was much lower than previously reported for the years 1998-2000. Channel 21 experienced a precipitous drop from 577 hours in 2000 to 299 hours in 2003, but has clearly reversed that trend to reach 512 hours in 2005 and is on track to exceed 650 hours this year. Community Access staff attributes that decrease in locally produced, first-run programming primarily to the fact that many religious proglram producers stopped their activities in 2002 and 2003. The large increase in activity by a more diverse group of community volunteers during the past 18 months is due at least in part to revamped training and outreach efforts by Community filccess. Going forward, the Community Access staff and board should carefully monitor the volunteer activity levels and develop new ideas to encourage the creation of additional hours of original programming for the channels. A number of possible activities could be considered or strengthened, including: * Establish a special award to recognize volunteers who work with Salina nonprofit groups to make new programs. Set up student internships that involve the production of new programs as assigned by Community Access staff (e.g., for productions that require a crew to cover an event that no volunteers have come forward to produce, etc.). Expand outreach activities by involving Board members in efforts to increase participation by organizations with which they are affiliated. Designate the conference room for use occasionally as a "hotline studio" that requires minimal training to make it easy to get involved. The currently under- used (and soon to be replaced) two-camera field production equipment package could be used for this purpose. Continue to track the amounts of first-run programming that is locally produced for the Public and Educational Access channels, and have the Community Access staff report these figures on a Quarterlv basis to the Board of Directors. This data should be: (1) viewed as one important "barometer" of the ongoing success of Community Access, (2) used to determine if a revitalized outreach effort is needed, and (3) carefully evaluated to find out if something is causing current producers to scale back or cease their activities, and devise an effort to address those matters. * * 45 . Community Access reported that only 81 people completed a training workshop in 2005, compared to 148 reported in 2000. However, there are now 169 people who are trained/certified to use the Community Access facilities, as compared to just 98 five years ago. These developments appear to be related to the fact that in 2004, Community Access stopped offering a set schedule of monthly training classes, and began conducting all training on a one-to-one, by appointment basis, This resulted in more individualized attention and enabled volunteers to receive training at their convenience, rather waiting for several weeks until the next scheduled class. . Recently implemented activities by Community Access -- like "on-demand" training classes, "Tuesday Night Television," and the "Afterschool Media Literacy" program for middle school students -- appear to have improved volunteer retention significantly. In addition, a much higher percentage of those who completed the individualized training for production certification went on to produce at least one program, as compared to the previous training model. . Community Access is fortunate to have very energetic, dedicated people to its staff and Board. The staff was praised by community producers during the focus group sessions, and by representatives of the City and school district. · The recent adoption of the "Video Competition Act" in Kansas presents a very significant challenge to the future financial health of Community Access. When the current cable franchise expires in February 2007, Cox can no longer be required to: (1) provide any PEG Access funding support in addition to franchise fee payments; and (2) provide more than two PEG Access channels. Since the existing franchise agreement requires that Cox provide three PEG Access channels and PEG Access funding support ($135,000 in 2005) in addition to franchise fee payments, the potential negative impact of this legislation is very serious. The Community Access staff and board must gear up immediately to work with the City, its stakeholders, and oth'er community leaders to identify and secure reliable sources of PEG support funding. Potential sources may include: (1) an increase in the City's allocation of franchise fee revenues; (2) a voluntary continuation of support by Cox, especially in the wake of the audience survey's finding of such a high level of interest in local programming by cable subscribers; and (3) the establishment of partnerships with other local nonprofit groups to seek funding to develop new programming. 46 · City Manager Jason Gage wants to explore the possibility of helping to promote Community Access services and programming in the City's annual newsletter and with inserts in the monthly water bills. Community Access should follow up on this offer. Due to the potential negative impact of the "Video Competition Act" in Kansas on PEG funding from Cox in the near future, Mr. Gage appears willing to consider an increase in the allocation of franchise fee revenues to support Community Access, especially if additional services would be provided to the City by Community Access. He is also ready to work with Community Access stakeholders and other community leaders to meet with Cox officials and request that the company continue to support PEG Access activities as it has during the current cable franchise term. · Community Access should attempt to establish partnerships with other local nonprofit groups to seek funding to develop new programming. Given the relatively low amounts of locally-produced, first-run educational and government programming that were reported by Community Access, the development of such programming (in addition to meeting coverage) should be a major goal. · A number of joint efforts with area nonprofit groups should be considered In attempts to receive funds from other funding agencies in the Salina Area. Such activities should be explored by the Community Access staff and Board -- now. · The levels of interest in, viewership of, and perceived importance of local programming are very high among the community producers who attended the focus group sessions conducted by the consultant. · The types of local programming that the focus group participants are most interested in seeing (or seeing more often) are: Community festivals and neighborhood events Ethnic and cultural programs Programs about Salina arts, history and culture Events and activities sponsored by the City Programs about issues facing City government 47 . Focus group participants gave a high level of importance to the ability to present programming live from locations throughout Salina ("Very Important" = 50%, "Important" = 33%). · In general, the feedback from community producers regarding equipment availability and operating condition, and ease of use was positive. However, a number of them expressed concerns about the quantity, technical quality, and "user-friendliness" of the equipment. The most commonly mentioned suggestions for improvement were "editing systems that are easier to use", followed by "camcorders that are easier to use", "more camcorders available for checkout", "more editing systems" and "more portable laptop based video editing systems that can be checked out". . When asked to rate the quality of various services provided by the Community Access staff, focus group participants that had used the services gave significantly lower ratings than their counterparts did five years ago. Equipment reservation assistance got high marks, but all other services (program planning assistance, playback, promotion, advice to improve programs, etc.) were ranked lower than in 2001. Two services (promotion assistance and advice to improve programs) were rated "excellent" or "good" by less than half of this year's participants. · Improvements that respondents who had used the Community Access facilities most frequently indicated would encourage them to produce more programs were (1) advice to help me improve my programs; (2) staff persons to help me plan my programs; and (3) staff persons to help me promote my programs. . Brainstorming by focus group participants provided a great deal of information regarding how people find out about Community Access, why they got involved, which Community Access services are most helpful (and least helpful) to them, their suggestions to improve the Community Access services, and their thoughts about new services and equipment that are needed. Staff and Board members should carefully review the comments listed in the focus group brainstorming section of this report (pages 37-42), and consider this feedback from community producers as plans are made for the organization's future operations, equipment purchases, and related matters. 48 APPENDIX 1 LOCAL PROGRAMMING QUESTIONNAIRE AND VIDEO FACILITY INVENTORY (as completed by the Community Access staff) COMMUNITY MEDIA OPERATIONS QUESTIONN~dRE (NOTE: UNAUTHORIZED USE OF THIS DOCUMENT IS PROHIBITED.) FACILITY ADDRESS: 410 W. Ash, Salina, KS 67401 1. Tvpe(s) of Community Media Services Provided. ("P" = Public Access; "E" = Educational Access, "G" = Government Access) ~P L-E L-G 2. Number and Tvpes of Community Media Channels ProQrammed. ---.L P ---.L E ~G Combined P-E Combined P-G Combined E-G Combined P-E-G _ Other (Please Describe) 3. Number of Staff AssiQned to Community Media Activities. 5 Full Time 2 Part Time 4. Allocation of Above Listed Staff Time bv Tvpe of Community Media Service Provided. (e.g, 2.5 for Public Access; 0.5 for Educational Access, and 1.5 for Government Access) 6.25 Public Access .25 Educational Access .5 Government Access 5. FundinQ -- Sources and Amounts for 2003, 2004 and 2005. Please indicate the funding amounts received from each source to support your community media activities. Do not include "in-kind" services and materials here. FundinQ Source 2003 2004 2005 Cable Company (for capital purchases) $ 20279 $ 0 $ 0 Cable Company (for operating costs) $ 141341 $ 139449 $ 1 35000 Government (dedicated franchise fees) $ 182108 $ 185507 $ 191099 Government (general fund allocation) $ 0 - $ 0 -- $ 0 Educational Institution( s) $ 0 - $ 0 -- $ 0 - Membership Fees $ 4375 - $ 4755 -- $ 3815 - Contributions $ 4087 - $ 4298 $ 7117 - Grants $ 3620 - $ 12355 $ 0 - Other (Please list) Tape Sales $ 6293 $ 6654 $ 6175 Interest $ 1802 - $ 1632 $ 3283 - Misc. $ 4321 $ 4748 $ 5326 Total Fundinq -- All Sources $ 368226 - $ 359398 -- $ 351815 Page 1 (This form was created by The Buske Group. Unauthorized use is prohibited.) 6. Expenditures -- Amounts bv CateQorv for 2003.2004 and 2005. Please indicate your expenditures by category to support your community media activities. Do not include "in-kind" services and materials. Expenditure CateQorv 2003 2004 2005 Personnel (wages, benefits, payroll taxes, etc.) $ 230679 $ 229668 -- $ 235779 Operations (rent, utilities, supplies, etc.) $ 75263 - $ 75560 -- $ 74328 - Capital (production and office equipment) $ 69182 $ 73885 $ 40801 Total Expenditures -- All Cateqories $ 375124 $ 379113 -- $ 350908 Amount of Total Expenditures used for each type of community media service managed: 2003 2004 2005 Public Access $ $ $ Educational Access $ $ $ Government Access $ $ $ * Expenditures have not been classified according to type of community media service. 7. In-Kind Services and Materials -- Sources and Value for 2003. 2004 and 2005. Please describe the nature of any in-kind services and materials provided to support your community media activities, and indicate their source and value. Do not include any funding amounts here. 2003 Description of In-Kind Services and Materials Source Facilities City of Salina 2004 Description of In-Kind Services and Materials Source Facilities City of Salina 2005 Description of In-Kind Services and Materials Source Facilities City of Salina Page 2 (This form was created by The Buske Group. Unauthorized use is prohibited.) Value $ 58200 $ $ $ Value $ 55900 - $ $ $ Value $ 53700 $ $ $ 8. ProQramminQ Statistics for Each Community Media Channel ManaQed: 2003. 2004 and 2005. A. Channel Type: Public Access Channel Number on Cable System: 21 (i.e., Public, Educational, Government Access) 2003 2004 2005 1. Total number of hours (include replays on this 4380 4392 -' 5205 line only; do not include character-generated) 2. Total number of locally produced, first-run hours 299 369 -, 512 3. Total number of imported, first-run hours 0 0 -' 0 B. Channel Type: Education Access Channel Number on Cable System: 19_ (i.e., Public, Educational, Government Access) 2003 2004 2005 1 . Total number of hours (include replays on this 2787 2970 -. 2798 line only; do not include character-generated) 2. Total number of locally produced, first-run hours 63.75 - 60.25 72 3. Total number of imported, first-run hours 32 26.5 -. 20 C. Channel Type: Government Access Channel Number on Cable System: 20_ (i.e., Public, Educational, Government Access) 2003 2004 2005 1 . Total number of hours (include replays on this 1987 1619 -- 1701 line only; do not include character-generated) 2. Total number of locally produced, first-run hours 138 131 -' 119.25 3. Total number of imported, first-run hours 101.25 95.5 60.5 If necessary, copy this page to report the programming statistics for each additional community media channel managed by your organization. 9. ProQramminQ Schedules. (for Public, Educational, and Government Access) Please attach a copy of your programming schedule or log for each Access channel during the following months: November, 2003 July, 2005 February, 2004 September, 2005 May, 2005 December, 2005 Please indicate the type of Access channel that is represented on each schedule or log. Page 3 (This form was created by The Buske Group. Unauthorized use is prohibited.) 10. Eauipment Usaae Level. Do you keep track of the use of your facility's equipment, including the number of hours of available equipment time and the number of hours of actual use, by category of equipment? x Yes _ No (If "No, "go to Item #11, below) If "Yes," please provide the following information: A. Studio(s) 2003 2004 2005 Total number of studios available 1 Total annual hours available (per studio) 2912 2912 2912 Total annual hours used (all studios) 908 952 928 B. Editing Systems 2003 2004 2005 Total number of editing systems available 4 4 4 Total annual hours available (per system) 2912 2912 2912 Total annual hours used (all systems) 2676 2136 3496 C. Camcorders 2003 2004 2005 Total number of camcorders available 5 5 5 Total annual number of check-outs (all systems) 293 263 308 D. Multiple-Camera Field Production Systems 2003 2004 2005 Total number of systems available 2 2 2 Total number of times used in year (all systems) 41 43 46 11. Trainina Services Provided. A. Do you provide training courses in video production, media literacy, etc.? x Yes No B. If "Yes," please provide the following information about the training courses you offered ir 2005: List each training course offered in 2005, the length of each course, how often each course was offered, the total number of enrollees in each course, and the total number of people who completed each course in 2005. Total No. of Total No. of Total Number No. of Courses Enrollees of People who Hrs. Per Offered in the Completed the TraininQ Course Name Course in 2005 Course(s) Course(s) in 2005 C. Please provide the current total number of people who are trained/certified to use your facilities: 169 D. Please provide a copy of your training curriculum and any associated handouts. Page 4 (This form was created by The Buske Group. Unauthorized use is prohibited.) 12. OperatinQ Rules and Procedures. Please provide a copy of your current operating rules and procedures. 13. Community Media Participants. A. Please provide a list of the organizations, schools, colleges and universities, clnd divisions of local government that used the community media resources and services provided by you during 2004 and/or 2005. B. Please estimate the number of individuals who used your community media resources in 2004 and 2005. 2004: 175 2005: 170 14. Other Community Media Services. Please describe any other community media services you provide, such as outreach, newsletter, promotion, etc. Attach a copy of examples of such services where appropriate (e.g., a newsletter, printed programming schedule, etc.). Attach additional pages as needed. E-mail service offered to the public at no charge Public use computer Presentations to community groups Member newsletter (sample attached) Community Bulletin Board Printed programming schedule (sample attached) After-school Media Literacy Program for yth and 8th graders THANK YOU VERY MUCH FOR YOUR ASSISTANCE. Name: David Hawksworth Phone: 785-823-2500 Organization/Company: Community Access Television of Salina, Inc. Address: 410 W. Ash St. City/State/Zip: Salina, KS 67401 Page 5 (This form was created by The Buske Group. Unauthorized use is prohibited.) - 1 - COMMUNITY MEDIA FACILITY INVENTORY OVERVIEW (NOTE: UNAUTHORIZED USE OF THIS DOCUMENT IS PROHIBITED.) FACILITY ADDRESS: 410 W. Ash St., Salina, KS 67401 FACILITY IS USED FOR (check all that apply): x Public Access x Educational Access x Government Access _ Local Origination INSTRUCTIONS: Please complete these Community Media Facility Inventory pages as completely as possible. List each piece of equipment only once, although it may be used for multiple purposes. (For example, list an editing system's equipment that is located in the studio control room under the "Studio Production Equipment" heading on the appropriate attached form.) If a piece of equipment has multiple functions, list it under the heading which most closely describes its primary location or function. If you do not have the make and model of equipment available, please fill out the remainder of each sheet. Make a copy of any page that does not include enough space to include all of your equipment packages (e.g., copy the following page if you have more than five camcorders or portable VCR/camera systems). IF A VAILABLE, PLEASE PROVIDE A COMPLETE COPY OF YOUR PRODUCTION EQUIPMENT INVENTORY. A. Normal Hours of Operation for Facility (e.g., 9 a.m. to 9 p.m.): Monday: 9am-10pm Tuesday: 9am-10pm Thursday: 9am-10pm Friday: 9am-6pm Sunday: Closed Wednesday: 9am-10pm Saturday: Closed B. Is this facility's video production equipment used only for activities related to the creation of programs for cablecast on an Access channel? x Yes (If "Yes," go to Item C, below) No If no, how many hours is this facility used during an average week for marketing/advertising production, creation of programs for the cable company's Local Origination (L.a.) or Leased cable channel, or for any purpose other than the creation of programs for cablecast on an Access channel? Marketing/Advertising Production: _ hours/week L.a. or Leased Production: hours/week Other Purposes* hours/week (*Describe: C. Does your organization/company own or lease the facility space? from City of Salina) Own x Lease (in-kind contribution D. Please provide the following information about the facility. 1. Total square footage: approx. 7,000. square feet 2. 3. Meeting/Conference/Training Room Size: Number of offices: 5_ 24_ feet x 21 _feet 4. Number of editing rooms: 3 _ 5. Estimated replacement cost of ALL production equipment in the facility: $ 481,000__ (This form was created by The Buske Group. Unauthorized use is prohibited) - 2 - COMMUNITY MEDIA FACILITY INVENTORY PORTABLE SINGLE CAMERA VIDEO PRODUCTION SYSTEMS (CAMCORDER -- OR PORTABLE CAMERA THAT DOCKS TO A PORTABl.E VCR) (If you have more than five portable systems, make enough copies of this page to include each portable system) Item MakelModel Qualitv Level* Condition** Aae ( Years) System #1_ Camcorder Canon XL-1 G 5 Camera VCR (Format: 0%" OS-VHS OOVO C8JMini-OV 0 OVCAM or OVCPRO OBetacam o Other. System #2_ Camcorder Canon XL-1 G 4 Camera VCR (Format. 0%" OS-VHS OOVO C8JMini-OV o OVCAM or OVCPRO OBetacam [) Other: System #3_ Camcorder Canon XL-1 G 4 Camera VCR (Format.. 0%" OS-VHS OOVO C8JMini-OV o OVCAM or OVCPRO o Betacam [) Other: System #4_ Camcorder Canon XL-1 G 6 Camera VCR (Format: Ow OS-VHS OOVO C8JMini-OV o OVCAM or OVCPRO o Betacam [) Other: System #5_ Camcorder Canon XL-1 G 5 Camera VCR (Format: Ow OS-VHS OOVO C8JMini-OV o OVCAM or OVCPRO o Betacam C) Other: Age (years): 5-10 Age (years): 5-6 Age (years): 13 Age (years): 5-10 Number of Portable Tripods: 6_ Number of Extra Battery Packs: 18_ Condition**: F Condition**: G Number of Portable Lighting Kits: 2_ Condition**: G Number of Microphones: 6_ Condition**: G B = Broadcast, I = Industrial/Professional, C = Consumer E = Excellent, G = Good, F = Fair, P = Poor (This form was created by The Buske Group. Unauthorized use is prohibited.) COMMUNITY MEDIA FACILITY INVENTORY - 3 - PORTABLE SINGLE CAMERA VIDEO PRODUCTION SYSTEMS (CAMCORDER -- OR PORTABLE CAMERA THAT DOCKS TO A PORTABLE VCR) (If you have more than five portable systems, make enough copies of this page to include each portable system) Item System #6_ Camcorder Camera VCR (Format: 0;,:;" System #_ Camcorder Camera VCR (Format: 0;,:;" System #_ Camcorder Camera VCR (Format: O%" System #_ Camcorder Camera VCR (Format: 0;,:;" System #_ Camcorder Camera VCR MakelModel AQe (Years) Qualitv Level* Condition** JVC GY-DV500 G 6 OS-VHS OOVO !:RJMini-OV 0 OVCAM or OVCPRO OBetacam []Other: OS-VHS OOVO OMini-OV 0 OVCAM or OVCPRO OBetacam [IOther.- OS-VHS OOVO OMini-OV 0 OVCAM or OVCPRO OBetacam [I Other: OS-VHS OOVO OMini-OV 0 OVCAM or OVCPRO OBetacam [I Other: (Format. O%" OS-VHS OOVO OMini-OV 0 OVCAM or OVCPRO OBetacam [I Other: Number of Portable Tripods: Number of Extra Battery Packs: Number of Portable Lighting Kits: Number of Microphones: Condition**: Age (years): Condition**: Age (years): Age (years): Age (years): Condition**: Condition**: B '" Broadcast, I '" Industrial/Professional, C '" Consumer E '" Excellent, G '" Good, F '" Fair, P '" Poor (This form was created by The Buske Group. Unauthorized use is prohibited.) COMMUNITY MEDIA FACILITY INVENTORY - 4 - VIDEO EDITING SYSTEMS (NOT IN STUDIO CONTROL ROOM) (If you have more than two editing systems, make enough copies of this page to include each editing system) AQe (Years) 5 5 System #1_ Item Make/Model Panasonic AG-2550 Video Player 1 Panasonic AJ-D230H Video Player 2 Panasonic AG-DV2000 (Video Player Format(s): D:v." [RlS-VHS Dovo [RlMini-OV Quality Level* Condition** I G I G I F 7 [RlOVCAMorOVCPRO DBetacam DOther'_) Video Recorder Panasonic DMR-E60 I E 2 (VideoRecorderFormat D:v." Ds-vHS [Rlovo DMini-OV DOVCAMorOVCPRO DBetacam DOther'_) Edit Controller Apple PowerMac G4 Video Monitor Sony PVM-14M2U Video Monitor Video Monitor C.G.lGraphics Switcher Audio Mixer G F TBC 1 TBC 2 CDlTape Player 5 7 Panasonic AG-2550 System #2_ Video Player 1 Panasonic AG-DV 2000 Video Player 2 Panasonic AJ-D230H (Video Player Format(s): D:v." [RlS-VHS Dovo I G I F I G [RlMini-OV [RlOVCAM or o VCPR 0 5 7 6 DBetacam o Other: _) Video Recorder Panasonic DMR-E60 I E 2 (Video Recorder Format. D:v." Ds-vHS [Rlovo DMini-OV DOVCAMorOVCPRO DBetacam DOther:_) Edit Controller Apple PowerMac G4 Video Monitor Sony PVM-14M2U Video Monitor Video Monitor C.G .IGraphics Switcher Audio Mixer G F TBC 1 TBC 2 CDlTape Player B = Broadcast, I = Industrial/Professional, C = Consumer E = Excellent, G = Good, F = Fair, P = Poor (This form was created by The Buske Group, Unauthorized use is prohibited.) 5 7 - 5 - COMMUNITY MEDIA FACILITY INVENTORY VIDEO EDITING SYSTEMS (NOT IN STUDIO CONTROL ROOM) (If you have more than two editing systems, make enough copies of this page to include each editing system) Item MakelModel Qualitv Level* Condition** AQe (Years) System #3_ Video Player 1 Panasonic AJ-D230H Video Player 2 Panasonic AG-5700 (Video Player Format(s)" 0%" C8JS-VHS G 5 I F 13 OOVO C8JMini-OV C8JOVCAM orOVCPRO [IBetacam o Other: _) Video Recorder Panasonic DMR-E50 I E 2 (Video Recorder Format: 0%" OS-VHS C8Jovo OMini-OV OOVCAMorOVCPRO OBetacam o Other" _) Edit Controller Apple PowerMac G4 Video Monitor Sony PVM-14M2U Video Monitor Video Monitor G G 5 7 C.G.lGraphics Switcher Audio Mixer TBC 1 TBC 2 CD/Tape Player System #4_ Video Player 1 Panasonic AJ-D250 Video Player 2 (Video Player Format(s). 0%" OS-VHS G 5 OOVO C8JMini-OV C8JOVCAM or OVCPRO OBetacam o Other- _) Video Recorder Panasonic AJ-D250 I G 5 (Video Recorder Format: Ow OS-VHS OOVO OMini-OV C8JOVCAM or OVCPRO OBetacam o Other: _) Edit Controller Panasonic AJ-A250 Video Monitor Panasonic CT-1383Y Video Monitor Panasonic CT-1383Y Video Monitor C.G.lGraphics Commodore Amiga 2000 Switcher Audio Mixer G F F 5 13 13 F 13 TBC 1 TBC 2 CD/Tape Player B = Broadcast, I = Industrial/Professional, C = Consumer E = Excellent, G = Good, F = Fair, P = Poor (This form was created by The Buske Group_ Unauthorized use is prohibited.) COMMUNITY MEDIA FACILITY INVENTORY - 6 - VIDEO EDITING SYSTEMS (NOT IN STUDIO CONTROL ROOM) (If you have more than two editing systems, make enough copies of this page to include each editing system) Item MakelModel Quality Level* Condition** AQe (Years) System #5_ Video Player 1 Video Player 2 (Video Player Format(s). 0%" Ds-vHS Dovo DMini-OV DOVCAM or OVCPRO DBetacam o Other' _) Video Recorder (Video Recorder Format: D%" Ds-vHS Dovo DMini-OV DOVCAMorOVCPRO DBetacam DOther'_) Edit Controller Apple Powerbook G4 Video Monitor Video Monitor Video Monitor C.G./Graphics Switcher Audio Mixer TBC 1 TBC 2 CDlTape Player F 5 System #_ Video Player 1 Video Player 2 (VideoP/ayerFormat(s): 0%" Ds-vHS Dovo DMini-OV DOVCAMorOVCPRO DBetacam DOther:_) Video Recorder (VideoRecorderFormat: 0%" Ds-vHS Dovo DMini-OV DOVCAMorOVCPRO DBetacam DOther'_) Edit Controller Video Monitor Video Monitor Video Monitor C.G./Graphics Switcher Audio Mixer TBC 1 TBC 2 CDlTape Player B = Broadcast, I = Industrial/Professional, C = Consumer E = Excellent, G = Good, F = Fair, P = Poor (This form was created by The Buske Group. Unauthorized use is prohibited.] - 7 - COMMUNITY MEDIA FACILITY INVENTORY STUDIO PRODUCTION FACILITY (If you have more than one studio, make enough copies of this page to include each studio) Studio # 1 Studio dimensions (feet): 43_ Length x 34 Width x 20 Height Is there a lighting grid installed in the Studio Production Facility? o No [R] Yes ... Number of Lighting Instruments: 23_ Condition*: G Type of Lighting Control System: [R] Dimmer Controls Age (range, in years): 13 o On/Off Switches Is there a separate Set Storage Room? o No [R] Yes ... Dimensions (feet): 36_ Length x 18_ Width x 50_ Height Is there a Studio Monitor? o No [R] Yes ... Make/Model: Panasonic CT-2086Y Condition*: G Is there a Studio Cyclorama or Curtain(s)? 0 No [R] Yes ... Condition*: E_ Is there an Intercom System in the Studio Production Facility? ONo [R] Yes'" Number of headsets: 5 Condition of System*: F Age (years): 13 Are any of the Studio Cameras equipped with a teleprompter? DNa [R] Yes'" Number of teleprompters: Make/Model: Mirror Image LC-160 Condition*: E_ Studio Control Room dimensions (feet): 20 Length x 10 Width x 8_ Height Are Studio Control Room facilities also required for videotape playback on the channel(s) you manage? 0 Yes [R] No Can programs be cablecast live from this Studio Production Facility? [R] Yes DNa E = Excellent, G = Good, F = Fair, P = Poor (This form was created by The Buske Group_ Unauthorized use is prohibited) COMMUNITY MEDIA FACILITY INVENTORY - 8 - STUDIO PRODUCTION EQUIPMENT Studio # 1 MakelModel (If you have more than one studio, make enough copies of this page to include each studio) AQe (Years) Quality Level* Condition** Camera #1 JVC GY-DV550 JVC GY-DV550 JVC GY-DV550 Camera #2 Camera #3 Camera #4 Tripods (quantity: 3_ ) Video Recorder/Player #1 Video Recorder/Player #2 Video Recorder/Player #3 ITE-T40 Panasonic AJ-D440 Panasonic AJ-D455 Panasonic AG-7650 E E E 3.75 3.75 3.75 G G G G 13 5.75 5.75 10.5 Video Recorder/Player #4 Panasonic DMR-E50 G 2 (Video Format(s): 0%" [RlS-VHS [RlVHS [Rlovo [RlMini-OV [RlOVCAM orOVCPRO DBetacam o Other: Production Switcher/SEG Echola b MVS-5 JVC SA-T400U TBC #1 TBC #2 IDen IVT-7 Edit Controller Panasonic AG-A850 C.G./Graphics Unit Compix LCG-4000R Color Monitors (quantity: 8_) 6 Marshall V-R82P, 2 Sony PVM-14M2U B/W Monitors (quantity: _) Waveform Monitor Tektronix 171 OB Vectorscope Tektronix 1720 Audio Mixer Yamaha MR1642 Telephone Interface Unit Gentner Hybrid Coupler CDlTape Player Emerson EWD7002 C CDlTape Player Kenwood KX3510 C Hand Mics (quantity: 2_) Shure SM57, Electrovoice 635A/B_ Lavaliere Mics (quantity: 11_) AudioTechnica AT831 B, Sony ECM55B ---1 E G 8 F 13 G 5.75 E 4 E,G__ 0,7 F 13 G 13 G 13 G 7.75 G 3 G 13 G 5,13 G,F 3,13 B = Broadcast, I = Industrial/Professional, C = Consumer E = Excellent, G = Good, F = Fair, P = Poor (This form was created by The Buske Group. Unauthorized use is prohibited.) COMMUNITY MEDIA FACILITY INVENTORY - 9 - PORTABLE OR MOBILE MUL TIPLE-CAMERA FIELD PRODUCTION EQUIPMENT Installed in a Vehicle? 0 No [R] Yes (If Yes, Vehicle year/make/model: 1999 Ford E350 Camera Cables: How Many? 3_ Total Length: 900_ feet Dedicated?* [R] Other Uses, Too? 0 Audio Cables: How Many? 5_ Total Length: 400_ feet Dedicated?* [R] Other Uses, Too? 0 * "Dedicated" means that the items are used onlv with this multiple camera field production equipment package. Item Make/Model Qualitv Level* Conditicm** Aae (Years) Camera #1 JVC GY-DV550 JVC GY-DV550 JVC GY-DV550 Camera #2 Camera #3 Camera #4 G G G 2.75 2.75 2.75 Tripods (quantity:3 _ ) Video Recorder/Player #1 Video Recorder/Player #2 Video Recorder/Player #3 Video Recorder/Player #4 ITE T -40 F-P -- 13 Panasonic AJ-D450 G 55 Panasonic AJ-D455 G 5 Panasonic AG 7650 G 10.25 Panasonic DMR-E60 E 2 Production Switcher/SEG Echola b MVS-3 (Video Format(s): 0%" [KlS-VHS [KlVHS [Klovo [KlMini-OV [KlOVCAM or OVCPRO OBetacam OOther. E o TBC #1 TBC #2 Edit Controller Panasonic AG-A850 Color Monitors (quantity: 8_) 6 Marshall V-R43P, 2 JVC TM-R9U BIW Monitors (quantity: _ ) C.G.lGraphics Unit Compix LCG-4000R Waveform Monitor Tektronix 1710B Vectorscope Audio Mixer Tektronix 1720 Mackie 1402-VLZ CD/Tape Player Philips CD910 C Audio Snake (quantity: _ ) Microphones (quantity: 2_) Electrovoice MC1 00, Vivitar TVM-1 B = Broadcast, I = Industrial/Professional, C = Consumer E = Excellent, G = Good, F = Fair, P = Poor G 5 E,F__ 0,13 E 3.5 G 13 G 13 G 6.5 P 13 F 10 (This form was created by The Buske Group_ Unauthorized use is prohibited.) - 10- COMMUNITY MEDIA FACILITY INVENTORY PORTABLE OR MOBILE MUL TIPLE-CAMERA FIELD PRODUCTION EQUIPMENT Installed in a Vehicle? [R] No 0 Yes (If Yes, Vehicle year/make/model: Camera Cables: How Many? 2_ Total Length: 100_ feet Dedicated?* 0 Dedicated?* [R] Other Uses, Too? [R] Other Uses, Too? 0 Audio Cables: How Many? 4_ Total Length: 100_ feet * "Dedicated" means that the items are used onlv with this multiple camera field production equipment package. Item MakelModel Qualitv Level* Condition** Aae (Years) Camera #1 Canon GL 1 G G 4 Camera #2 Canon GL 1 4 Camera #3 Camera #4 Tripods (quantity: _ ) Video Recorder/Player #1 Video Recorder/Player #2 Video Recorder/Player #3 (Video Format(s)" 0%" Ds-vHS DVHS Dovo DMini-OV [8]OVCAMorOVCPRO DBetacam [lOther Panasonic AJ-D230H G 5 Production Switcher/SEG Panasonic WJ-MX12 G 12 TBC #1 TBC #2 Edit Controller Color Monitors (quantity: 2_) Ikegami TM9-1 BIW Monitors (quantity: _ ) C.G.lGraphics Unit E 4 Waveform Monitor Vectorscope Audio Mixer CD/Tape Player Audio Snake (quantity: _ ) Microphones (quantity: 1_) Shure SM-57 E 4 B = Broadcast, I = Industrial/Professional, C = Consumer E = Excellent, G = Good, F = Fair, P = Poor (This form was created by The Buske Group. Unauthorized use is prohibited.) - 11 - COMMUNITY MEDIA FACILITY INVENTORY MASTER CONTROUPLA YBACK FACILITY AND EQUIPMENT Is this a dedicated Playback Facility? (e.g., equipment is not shared with studio control room package) IKI Yes 0 No Master Control/Playback Facility dimensions (feet): 11_ Length x 7 Number of channels controlled: 3 Width Do you have live programming capability? 0 No IKI Yes, via: [Xl Studio 0 Microwave [) Cable Return Feed [Xl Satellite [Xl Other: Fiber system (i-net)_ Do you "stream" programming via the Internet? demand o No IKI Yes .... 0 Full-time, live [Xl Programs on- Playback Facility Item Make/Model Quality Level* Condition** AQe (Years) Automated Playback Controller Tightrope Cablecast Automated Playback Controller Leightronix MVP 2000 G G G 5 5 Manual Switcher/SEG Sierra Tahoe 20x1 0 Server-Based Video Storage Video Player #1 Video Player #2 Video Player #3 Video Player #4 Video Player #5 Video Player #6 Video Player #7 Video Player #8 Video Player #9 Panasonic AJ-D230H Panasonic DVD-S55 Panasonic DVD-S55 Panasonic DVD-S55 Panasonic DVD-S55 Panasonic DVD-S55 Panasonic DVD-S55 Panasonic DVD-S55 Panasonic DVD-S55 Video Player #10-12 Panasonic DMR-T2020 (3 decks) (Video P/ayerFormat(s): 0%" OS-VHS OVHS [8]ovo [8]Mini-OV TBC (quantity: 2_) JVC KM-F250, I.den IVT-7 Color Monitors (quantity:1 _) Panasonic BT-LS1400 B/W Monitors (quantity: _ ) C.G./Graphics Unit Targetvision System G 3 Waveform Monitor Audio Mixer Electrovoice 8108 G 13 CD/Tape Player B = Broadcast, I = Industrial/Professional, C = Consumer E = Excellent, G = Good, F = Fair, P = Poor (This form was created by The Buske Group. Unauthorized use is prohibited.) - 12 - COMMUNITY MEDIA FACILITY INVENTORY VIEWING/DuBBING EQUIPMENT Is there a dedicated Viewing/Dubbing Area? (i.e., not used for any other purpose) o No [8] Yes ... Dimensions (feet): 20_ Length x 9 Width Do you have dedicated Viewing/Dubbing Equipment? (i.e., not used for any other purpose) o No [8] Yes (If Yes, complete this page) Number of Viewing/Dubbing Stations: Age of VCRs: 5_ @ 2_ years 1_ @ 5_ years _ @ _ years __ @ _ years Viewing Equipment Formats: Do/." [8]DVD [8]S-VHS OBetacam [8]VH S OOther: [8]Mini-DV [8]DVCAM or DVCPRO Dubbing Capabilities: %" - to: 0%" OS-VHS OVHS OMini-DV OIJVCAM or DVCPRO ODVD OBetacam OOther: S-VHS - to: Do/." [8]S-VHS [8]VH S OMini-DV [8]DVCAM or DVCPRO [8]DVD o Betacam OOther: VHS - to: 0%" [8]S-VHS [8]VH S OMini-DV [8]DVCAM or DVCPRO [8]DVD OBetacam o Other: Mini-DV - to: 0%" [8]S-VHS [8]VHS OMini-DV [8]DVCAM or DVCPRO [8]DVD OBetacam OOther: DVCAM or DVCPRO - to: 0%" [8]S-VHS [8]VHS OMini-DV [8]DVCAM or DVCPRO [8]DVD o Betacam OOther: DVD - to: Do/." [8]S-VHS [8]VHS OMini-DV [8]DVCAM or DVCPRO [8]DVD OBetacam OOther: Betacam - to: Do/." OS-VHS OVHS OMini-DV OIJVCAM or DVCPRO ODVD OBetacam o Other: Other ( ) - to: Do/." OS-VHS OVHS OMini-DV OIJVCAM or DVCPRO ODVD OBetacam OOther: Do you have any of the following: Videoconferencing facilities? DYes [8] No Satellite downlink facilities? [8] Yes o No Satellite uplink facilities? DYes [8] No (This form was created by The Buske Group. Unauthorized use is prohibited.) - 13 - COMMUNITY MEDIA FACILITY INVENTORY MAINTENANCE AND TEST EQUIPMENT Annual budget for outside equipment maintenance: $ 3500 Annual budget for spare/replacement parts: $ 3500 Do you conduct in-house maintenance? [8] No D Yes (If Yes, complete this page) Is there a dedicated Maintenance Area? (i.e., not used for any other purpose) D No DYes -+ Dimensions (feet): Length x Width Do you have dedicated Maintenance and Test Equipment? (i.e., not used for any other purpose) D No D Yes (If Yes, complete this page) Waveform Monitor? DNo DYes Condition*: Vectorscope? D No DYes Condition*: Dual-trace Oscilloscope? D No DYes Condition*: Camera Test Charts? D No DYes Condition*: Age (years): Age (years): Age (years): Age (years): Video Recorder/Player Adjustment tools (e.g., tape tension gauges, etc.)? DYes D No Condition*: Age (years): Other maintenance/test items (describe): E = Excellent, G = Good, F = Fair, P = Poor (This form was created by The Buske Group. Unauthorized use is prohibited.) - 14 - COMMUNITY MEDIA FACILITY INVENTORY TRAINING FACILITY Is there a dedicated Training Area? (i.e., not used for any other purpose) [RJ No DYes -+ Dimensions (feet): Length x Width Do you have dedicated Training Equipment? (i.e., not used for any other purpose) lliJ No o Yes (If Yes, complete this page) Portable single camera production equipment (describe): Video Editing Equipment (describe): Multiple Camera Production Equipment (describe): Video Graphics Equipment (describe): Other (describe): (This form was created by The Buske Group_ Unauthorized use is prohibited.) - 15 - COMMUNITY MEDIA FACILITY INVENTORY ELECTRONIC GRAPHICS PRODUCTION EQUIPMENT [NO TE. An typical example of "Electronic Graphics Production Equipment" would be a computer workstation with software and appropriate accessories needed to create titles, graphics, animation, etc., for insertion in a video production or to create a program made entirely with such equipment.] Do you have a dedicated Electronic Graphics Production area? (i.e., not used for any other purpose) [R] No DYes" Dimensions (feet): Length x Width Do you have dedicated Electronic Graphics Production equipment? (i.e., not used for any other purpose) [R] No o Yes (If Yes, describe below) PERSONAL COMPUTER / INTERNET ACCESS EQUIPMENT Do you provide personal computer equipment for use by residents of your cable franchise area? DNa [R] Yes (If Yes, describe below) 1 Apple iMac G5 If you provide personal computer equipment for use by residents, are any of these computers connected to the Internet? DNa [R] Yes (If Yes, please describe these connections and the ways that residents have used this equipment on-line.) Check e-mail, browse the Internet (This form was created by The Buske Group. Unauthorized use is prohibited.) - 16 - COMMUNITY MEDIA FACILITY INVENTORY REMOTE-CONTROLLED PRODUCTION EQUIPMENT (COUNCIL CHAMBERS OR JMEETING ROOM) (If you have more than one of these equipment packages, make enough copies of this page to include each package) Location of Remote-Controlled Production Equipment Package: City Commission Meeting Room Equipment is used for (check all that apply): 0 Government Access o Educational Access o Public Access Item MakelModel Qualitv Level' Condition** Aae (Years) Cameras (quantity: 3_ ) Panasonic AW-E300 1.5 1.5 1.5 E E E Camera Controller (quantity:3 _) Panasonic AW-RP501 Camera Mounts (quantity: 3_ ) Panasonic AW-PH300A (Indicate Camera Mount type(s): 0 Tripod 0 Wall [RJ Ceiling 0 Pedestal 0 Other: Video Recorder/Player #1 Video Recorder/Player #2 Video Recorder/Player #3 Video Recorder/Player #4 (Video Format(s): 0%" Ds-vHS [RJVHS [RJovo DMini-OV DOVCAM orOVCPRO DBetacam [lather: Panasonic DMR-T3040 E 2 Panasonic AG-2580 E 1.5 Production Switcher/SEG Panasonic AW-SW350 E 1.5 TBC #1 TBC #2 Edit Controller C.G./Graphics Unit Com pix LCG-3000 E E,F__ 1.5 1.5,13_ Color Monitors (quantity: 2_) Panasonic BT-LS1400, CT-1383Y_ B/W Monitors (quantity: _) Waveform Monitor Vectorscope Audio Mixer Mackie 1202-VLZ E 1.5 CDlTape Player Microphones (quantity: _) , audio taken from house PA B = Broadcast, I = IndustriallProfessional, C = Consumer E = Excellent, G = Good, F = Fair, P = Poor (This form was created by The Buske Group. Unauthorized use is prohibited.) APPENDIX 2 FOCUS GROUP QUESTIONNAIRE SALINA PEG ACCESS QUESTIONNAIR'E The following questions are designed to gather information about your knowledge and/or use of the Public, Educational and Government (PEG) Access resources provided in Salina. The information gathered will be used to assess current PEG Access services and resources, and help to identify changes, if any, that might be made in the future. 1. Do you currently subscribe to the Cox cable TV service in Salina? Yes No (If "No," skip to Question 7 on page 3 of this questionnaire) 2. Have you seen or would you be interested in seeing locally produced cable TV programs about Salina citizens, organizations, community events, schools, or local government? Yes _ Maybe _ No (If "No, " skip to Question 7 on page 3) 3. Have you ever watched programs on Educational Access channel 19, Gc.vernment Access channel 20, or Public Access channel 21 on the Cox cable TV service in Salina? Yes No (If "No, " skip to Question 6 on the next page) 4. How often did you watch Educational Access channel 19, Government Access channel 20, or Public Access channel 21 in the past month? More than 10 times 6 - 10 times 1 - 5 times Never 5. Please describe or provide the names of the programs that you have watched on Educational Access channel 19, Government Access channel 20, or Public Access channel 21: - 1 - SALINA PEG ACCESS QUESTIONNAIRE 6. How interested are you in seeing (or seeing more often) the following types of programs on the Public, Educational or Government Access channels in the future -- are you y!!!y. interested, interested, not very interested, or not interested at all? VERY NOT VERY NOT INTERESTED INTERESTED INTERESTED INTERESTED AT ALL a. Community festivals, neighborhood events b. Consumer protection programs c City Council meetings d. Courses from area colleges e. Environmental programs f. Ethnic and cultural programs g. Events & activities sponsored by the City h. Foreign language programs I. High School equivalency courses J. Informational programs about services and activities of local organizations/clubs k. Information regarding public emergencies I. Kindergarten through 12th grade instructional courses m. Kindergarten through 12th grade plays and musical performances n. Local business news and information o. Local health and wellness programs p. Local public safety information q. Local sports and recreational activities (Little League baseball, fishing, etc.) r. Programs about activities and concerns of persons with disabilities s. Programs about City government services t. Programs about issues facing City government u. Programs about K-12 schools and school activities v. Programs about Salina arts, history and culture w. Religious programming (local churches) x. School Board meetings y. Senior citizen activities and concerns z. Special events and activities at area colleges aa. Indicate any other types of local programs that you would like to see: - 2 - SALINA PEG ACCESS QUESTIONNAIRE 7. How important do you think it is to have cable TV channels that featum programs about local residents, organizations, schools, and local government? _ Very Important _Important _ Not Very Important _ Not Important at All 8. Prior to this meeting, did you know that community organizations in Salina can have programs about their services and activities appear on Public Access channel 21? Yes No 9. Prior to this meeting, did you know that Community Access Television 01f Salina will teach you how to make programs to show on Public Access channel 21? Yes No 10. Should the Community Access Television of Salina facility include p.~rsonal computer systems that are connected to the Internet, and offer training services to help low-income and new computer users learn how to use the resources available on the Internet (and new activities like blogging, pod-casting, video blogging, digital storytellling, etc.)? Yes No Don't Know 11. How important do you feel it is to have the ability to present programming live from locations throughout Salina (such as libraries, churches, schools, football fields, etc.)? _ Very Important _ Moderately Important _ Not Important Unsure 12. Have you ever used the equipment provided by Community Access Television of Salina to help produce a program to show on Public Access channel 21? Yes No (If "No," STOP HERE. Thank you very much for your participation.) 13. How many programs have you produced (or helped to produce) for presentation on Public Access channel 21 during the past two years? More than 10 6 - 10 1 - 5 None 14. How readily available were the Community Access Television of Salina video production facilities and equipment when you wanted to produce a program (or material for a program)? _ Always Available Sometimes Available _ Rarely Available - 3 - SALINA PEG ACCESS QUESTIONNAIRE 15. How would you describe the typical operating condition of the Community Access Television of Salina video production facilities and equipment when you have used them? Excellent Good Fair Poor _ Very Poor 16. Does the quantity, technical quality, and "user-friendliness" of the Community Access Television of Salina video production equipment currently meet your ne,eds? Yes _ No (If "No," please indicate what you need below. Check all that apply.) Camcorders that are easier to use More camcorders available for check-out _ Camcorders with more advanced capability _ Editing systems that are easier to use _ More editing systems _ Editing systems with more advanced capability _ More portable laptop-based video editing systems (that can be checked out) _ Better studio production equipment _ Better electronic graphics capability _ Other (describe): 17. Please use the space below to provide any other comments about the Community Access Television of Salina video production equipment and facilities. 18. Have you ever taken a video production training course that was provid,ed by Community Access Television of Salina? Yes No (If "No," skip to Question 20 on the next page of this questionnaire) 19. How would you rate the overall quality Community Access Television of Salina? Excellent Good of the traininQ services provided to you by Fair Poor _ Very Poor - 4 - SALINA PEG ACCESS QUESTIONNAIRE 20. Please rate the Qualitv of the following services provided by the Community Access Television of Salina staff: EXCELLENT GOOD FAIR POOR VERY POOR a. Efforts to inform area residents about the video production facilities, services, and programming b. Introduction to the Public Access video production facilities and services c. Assistance in planning the creation of your program( s) d. Assistance to reserve the production equip- ment needed to produce your program(s) e. Assistance to help find production crew members needed to produce your program(s) f. Maintenance of the production equipment to keep it in good working condition g. Assistance to help you promote your program(s) when ready to show on cable TV h. Advice to help you improve your program(s) I. Playback of programming on Channels 19, 20 & 21 21. Please indicate which of the following would encourage you to produce more programs (check all that apply): Camcorders available for me to check out more often _ Editing systems available for me to use more often Studio available for me to use more often _ More multiple-camera production systems for my crew members to use in the community _ More hours of operation at Community Access Television of Salina facility _ More reliable equipment that I know will be working when I am scheduled to use it _ State-of-the-art production equipment (e.g., digital cameras and camcorders) _ More portable laptop-based video editing systems (that can be checked out) _ Capability to produce and broadcast radio programs, too _ More training classes (beginning through advanced levels) _ Staff persons to help me plan my programs _ Assistance to help me find production crew members needed to produce my programs _ Staff persons to help me promote my programs when ready to show on cable TV _ Advice to help me improve my programs _ Other (describe): THANK YOU VERY MUCH FOR YOUR PARTICIPATION. - 5 -