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09-19-2006 Minutes \ . . . -795- The regular monthly meeting of the Salina Public Library Board of Trustees was held at 7:00 a.m. on Tuesday, September 19, 2006, in the Tech Center Meeting Room. The following Board members were present: Don Marrs, Jo Reed, Lynne Ryan, Sandi Johnson, Sheldon Lilak and Harris Rayl. Others present were Joe McKenzie, Sandy Wilcox, David Clouston from The Salina Journal, Mike Wilson, observer for the League of Women Voters, Steve Ryan from the Salina Community Foundation, Nancy Jo Leachman, Jamie French and one member of the public. Lynne Ryan called the meeting to order and asked for any changes or additions to the August Board meeting and Public Hearing. No changes were suggested. 06-30 On a motion made by Sheldon Lilak and seconded by Harris Rayl it was RESOLVED THAT: The Board of Trustees of the Salina Public Library approves the minutes of the August Board meeting and the August Public Hearing as printed. Motion passed. P. 795. 9/19/06 PUBLIC COMMENTS: Presentation of Grant by Salina Community Foundation Steve Ryan presented a grant in the amount of $1,000 to provide scholarships for CLASS programs. William Wilson presented to the Board issues he has with being barred from the internet computer use. The Board agreed to set up a meeting with William, a board member and several staff members to look at this issue further. FRIENDS OF THE LIBRARY REPORT: Joe McKenzie reported that the Friends will meet this afternoon at 4p.m. INTRODUCTION: Joe introduced Jamie French, Youth Service Program Coordinator to the Board. She has worked for the Library full-time since May, and also worked for the Library part- time for the last four summers. ORIENTATION: Intellectual Freedom and Libraries Nancy Jo Leachman, Head of Reference, presented information to the Board on Intellectual Freedom and Libraries. She spoke about the Library Policy allowing a member of the public to request review and reconsideration of Library materials whether because of content or the items placement in the Library. She also addressed the Library Bill of Rights, Confidentiality of Library Records and several websites related to censorship and selection. DISCUSSION: Policy Review Introduction Joe presented the Board with information about the Policy Review Committee. The Committee will try to bring suggested policy changes to the Board late this fall. - 796- DISCUSSION: Planning Survey info We have 219 surveys returned so far. We will keep the survey open for about another week. Information will be compiled and presented to the Library by Market Aide. ACTION ITEM: GAAP WAIVER: The Board discussed the GAAP Waiver. This waiver is an annual resolution to continue the cash basis accounting practice of the library. 06-31 On a motion made by Harris Rayl and seconded by Sandi Johnson it was RESOLVED THAT: The governing body of the Salina Public Library, hereby requests a waiver from the following components of generally accepted accounting principles for the fiscal year ending December 31,2006, in accordance with the provisions of Senate Bill 531 of the 1982 Legislature (K.S.A. 75-1120a). These are GAAP-prescribed financial statements. Motion passed. P. 796. 9/19/06 FINANCIAL REPORT: Light and heat and water line item will go over budget this year. Information Technology line item is over budget due to adding extra remote access databases this year. STATISTICAL REPORT: August is a slower activities month. Tech Center use continues to be high. Youth Services internet use continues to be high as well. LIBRARIAN'S REPORT: Joe Spoke about Cottonwood School Night Sept 28th from 6 to 8 p.m. A school bus will be provided at Cottonwood School for parents and their children to visit the Library and sign up for a Library card. Staff in service training will be held Oct 9th, Paul Hedlund will lead a workshop on The Seven Habits of Highly Effective People. Staff will receive books and have discussions on this topic. Email notification is now available and will be an ongoing process. CLASS fall registration is at 672 enrollments. This Wednesday and Thursday we will be receiving bids from several agencies on the Library insurance policies. Pre-school story time started last week here at the library and several child care centers around town. We have purchased carts to help transport books for these programs. We have ordered panic buttons for the public service desks; installation has not taken place yet. These buttons will be used by staff to call for help if they feel threatened in any way. New staff copiers will be installed later this week. Weare transferring the other accounts money from 1 st Bank Kansas to Sunflower Bank in order to get a better interest rate on Library funds. BOARD COMMENTS: Don Marrs went over new Board Member books given to the Salina Public Library Board members from the City of Salina. This is intended to give Board Members guidance on several topics. . . . ~ -797- ADJOURNMENT: There being no further business to come before the Board, the meeting was adjourned. 06-32 On a motion made by Sheldon Lilak and seconded by Harris Rayl it was RESOLVED THAT: The Board of Trustees of the Salina Public Library adjourns the September 19, 2006 meeting. Motion passed.P.797. 9/19/06. ~~~ Secretary, Sheldon Lilak Date ~ ~ Salina Public Library REVENUE/EXPENDITURE REPORT January through September 2006 1 2 3 4 5 .Income September Jan-Sept 06 Budget $ Over Budget % of Budget 305 . APPROPRIATIONS 190,308.73 1,820,772.92 1,807,179.00 13,593.92 100.75% 310. UNENCUMBERED CASH BAL REV YR 121,680.00 121,680.00 0.00 100.0% 315 . INTEREST INCOME 3,069.58 28,201.34 4,000.00 24,201.34 705.03% Total Income 193,378.31 1,970,654.26 1,932,859.00 37,795.26 101.96% Expense 410. SALARIES 96,235.80 849,087.93 1,185,859.00 -336,771.07 71.6% 412. PERIODICALS-REFERENCE 169.4 7 26,562.92 24,000.00 2,562.92 110.68% 415. LIBRARY MATERIALS 02-415. YOUTH SERVICES 1,664.01 25,726.53 46,000.00 -20,273.47 55.93% 04-415. KANSAS DEPT. 2,777.26 4,000.00 -1,222.74 69.43% 05-415' REFERENCE 1,335.76 14,520.97 37,000.00 -22,479.03 39.25% 08-415. ADULT COLLECTION 4,600.03 49,559.17 79,000.00 -29,440.83 62.73% 10-415. MCNAUGHTON BOOK LEASE 0.00 11,000.00 -11,000.00 0.0% Total 415 . LIBRARY MATERIALS 7,599.80 92,583.93 177,000.00 -84,416.07 52.31% 416 . INFORMATION TECHNOLOGY 13,089.00 9,000.00 4,089.00 145.43% 417. LIBRARY MAT NON PRINT 2,613.56 38,479.37 70,000.00 -31,520.63 54.97% 420 . SUPPLIES -163.72 9,330.61 16,000.00 -6,669.39 58.32% 425. POSTAGE 373.80 13,115.89 16,000.00 -2,884.11 81.97% 430. WATER 837.47 6,588.47 6,000.00 588.47 109.81% 435, LIGHT & HEAT 6,327.38 54,086.23 55,000.00 -913.77 98.34% 440 . TELEPHONE 486.00 4,265.78 7,000.00 -2,734.22 60.94% . 445 . REPAIRS & MAINT 4,236.06 31,634.26 37,000.00 -5,365.74 85.5% 450 . FURNITURE & EQUIPMENT 4,415.84 8,000.00 -3,584.16 55.2% 460, STAFF DEVELOPMENT & TRAVEL 666.58 12,136.96 17,000.00 -4,863.04 71.39% 465' ACCOUNTING 675.00 5,077.77 8,000.00 -2,922.23 63.47% 470 . INSURANCE 230.00 10,930.00 34,000.00 -23,070.00 32.15% 475 . PROGRAMS & PROMOTIONAL 996.22 13,651.54 30,000.00 -16,348.46 45.51% 485. AUTOMATION 3,273.23 61,917.22 78,000.00 -16,082.78 79.38% 505 . CONTINGENCY 10,595.23 15,499.23 30,000.00 -14,500.77 51.66% 510. CAPITAL EXPENDITURES 12,662.07 125,000.00 -112,337.93 10.13% Total Expense ..... ... .i,r, ()5J~17% Net Income 573,859.24 0.00 573,859.24 100.0% Employee Benefit Jan - Sept 06 Budget $ Over Budget % of Budget Income 305-2' APPROPRIATIONS (EMP BEN) 28,375.85 271,129.53 267,380.00 3,749.53 101.4% 310-2' UNENCUMB CASH BAL PREV (EMP B) 35,222.00 35,222.00 0.00 100.0% Total Income Employee Benefit 28,375.85 306,351.53 302,602.00 3,749.53 101.24% Expense 760, SOCIAL SECURITY TAXES EMPLOYER 6,965.90 61,336.97 90,718.00 -29,381.03 67.61 % 765 . KPERS EXPENSE EMPLOYER 4,085.14 33,845.32 48,420.00 -14,574.68 69.9% 770 . UNEMPLOYMENT INS EMPLOYER 91.03 801.42 1,185.00 -383.58 67.63% 775 . HEALTH INSURANCE EMPLOYER 11,297.66 105,624.47 157,279.00 -51,654.53 67.16% 780 . WORKERS COMP INSURANCE 992.00 5,000.00 -4,008.00 19.84% Total Expense Employee Benefit 22,439.73 202,600.18 302,602.00 -100,001.82 66.95% Page 1 of 1 8:45 AM Salina Public Library 10/04/06 Transactions by Account Accrual Basis As of September 30, 2006 . Type Date Num Name Amount Balance Sunflower Bank 575,947.85 CLASS 31,869.47 Deposit 9/1/2006 6,198.00 38,067.47 Deposit 9/20/2006 1,000.00 39,067.47 Deposit 9/20/2006 4,888.00 43,955.47 Bill Pmt-... 9/20/2006 2011 ALEJANDRA TENORIO -14.00 43,941.47 Bill Pmt-... 9/20/2006 2012 AMY PETERSON -34.00 43,907.47 Bill Pmt-... 9/20/2006 2013 ANITA HUNTLEY -24.00 43,883.47 Bill Pmt-... 9/20/2006 2014 ARROW PRINTING -295.00 43,588.47 Bill Pmt-... 9/20/2006 2015 DONNA BALES -34.00 43,554.47 Bill Pmt-... 9/20/2006 2016 EILEEN BERKLEY -62.00 43,492.47 Bill Pmt-... 9/20/2006 2017 LEE GALLION -25.00 43,467.47 Bill Pmt -... 9/20/2006 2018 LINDA BOLEN -23.00 43,444.47 Bill Pmt -... 9/20/2006 2019 LINDA HUBALEK -200.00 43,244.47 Bill Pmt -... 9/20/2006 2020 MARY ANN RUPP -23.00 43,221.47 Bill Pmt-... 9/20/2006 2021 PAMELA HARRIS -100.00 43,121.47 Bill Pmt -... 9/20/2006 2022 PEGGY TITTEL -55.00 43,066.47 Bill Pmt -... 9/20/2006 2023 ROBIN MILLER -62.00 43,004.47 Bill Pmt -... 9/20/2006 2024 SALINA JOURNAL -2,916.00 40,088.47 Bill Pmt-... 9/20/2006 2025 SANDY ANDERSON -49.00 40,039.47 Bill Pmt-... 9/20/2006 2026 TERESA WEAVER -67.00 39,972.47 Bill Pmt -... 9/26/2006 2035 AUDREY UMEKUBO - -30.00 39,942.47 Bill Pmt -... 9/26/2006 2036 BECKY CHAPUT -12.00 39,930.47 Bill Pmt -... 9/26/2006 2037 CONNIE TRAWRY -92.00 39,838.47 Bill Pmt-... 9/26/2006 2038 CYNTHIA KILLION -320.00 39,518.47 Bill Pmt -... 9/26/2006 2039 DEBBIE LINDHOLM -32.00 39,486.47 Bill Pmt-... 9/26/2006 2040 DEBBIE WEAVER 0.00 39,486.47 Bill Pmt-... 9/26/2006 2041 DIANNA WAITE -12.00 39,474.47 Bill Pmt-... 9/26/2006 2042 JEANNE MORRELL -19.00 39,455.47 Bill Pmt -... 9/26/2006 2043 LINDA DAVIS -68.00 39,387.47 . Bill Pmt-... 9/26/2006 2044 SALINA ART CENTER -50.00 39,337.47 Bill Pmt-... 9/26/2006 2045 SALINA CHARTER COACH, INC. -300.00 39,037.47 Bill Pmt-... 9/26/2006 2046 SHAWN CRAWFORD -125.00 38,912.47 Bill Pmt -... 9/26/2006 2047 TERESA HEATH -19.00 38,893.47 Bill Pmt -... 9/26/2006 2048 TWILA SCHNEIDER -19.00 38,874.47 Total CLASS 7,005.00 38,874.47 State Aid 2,066.36 Total State Aid 2,066.36 Processing 7,419.08 Bill Pmt -... 9/20/2006 2004 BIBLlOGRAPHICAL CENTER -285.00 7,134.08 Bill Pmt -... 9/20/2006 2005 HOUCHEN BINDERY, LTD. -445.60 6,688.48 Bill Pmt -... 9/26/2006 2030 BAKER & TAYLOR BOOKS -77.85 6,610.63 Bill Pmt -... 9/26/2006 2031 BAKER & TAYLOR BOOKS L35... -16.95 6,593.68 Bill Pmt-... 9/26/2006 2032 BAKER & TAYLOR BOOKS L54... -1.20 6,592.48 Total Processing -826.60 6,592.48 ILDP 5,588.84 Deposit 9/20/2006 25,574.00 31,162.84 Bill Pmt-... 9/20/2006 2010 INGRAM -40.15 31,122.69 Bill Pmt-... 9/26/2006 2033 BAKER & TAYLOR BOOKS L55... -114.55 31,008.14 Bill Pmt-... 9/26/2006 2034 QUALITY BOOKS, INC. -109.37 30,898.77 TotallLDP 25,309.93 30,898.77 Fines & Misc. 126,278.64 Deposit 9/1/2006 2,898.38 129,177.02 Deposit 9/20/2006 1,390.94 130,567.96 Deposit 9/25/2006 179.64 130,747.60 Bill Pmt -... 9/20/2006 2001 SALINA RETAILERS ASSOCIAT... -338.80 130,408.80 Bill Pmt -... 9/20/2006 2002 TRI-RIVERS -475.00 129,933.80 Bill Pmt -... 9/20/2006 2003 VISA -99.95 129,833.85 Bill Pmt -... 9/26/2006 2027 BAKER & TAYLOR BOOKS L55... -366.22 129,467.63 . Bill Pmt-... 9/26/2006 2028 BAKER & TAYLOR ENTERTAIN... -76.27 129,391.36 Bill Pmt -... 9/26/2006 2029 BAKER & TAYLOR ENTERTAIN... -156.20 129,235.16 Total Fines & Misc. 2,956.52 129,235.16 CKLS 13,300.22 Page 1 8:45 AM 10/04106 Accrual Basis Date Type Deposit Bill Pmt-... Bill Pmt -". Bill Pmt-... Bill Pmt -". Total CKLS Capital Improvement Total Capital Improvement Sunflower Bank - Other Deposit 9/30/2006 Total Sunflower Bank - Other 9/5/2006 9/20/2006 9/20/2006 9/20/2006 9/20/2006 Total Sunflower Bank Prescott Memorial Fidelity Total Fidelity Vanguard Total Vanguard Torray Fund Total Torray Fund Total Prescott Memorial William Adams Memorial CD Total William Adams Memorial CD TOTAL Salina Public Library Transactions by Account As of September 30, 2006 Num 2006 2007 2008 2009 Name 3M HAYSVILLE COMMUNITY L1BR". CONSOLIDATED PRINTING WATSON LABEL PRODUCTS Amount 4,025.00 -815.42 -18.95 -129.85 -543.20 2,517.58 1 ,918.26 1 ,918.26 38,880.69 38,880.69 Balance . 17,325.22 16,509.80 16,490.85 16,361.00 15,817.80 15,817.80 389,425.24 389,425.24 0.00 1 ,918.26 1 ,918.26 614,828.54 44,543.12 1 0,063.35 1 0,063.35 17,951.57 17,951.57 16,528.20 16,528.20 44,543.12 5,000.00 5,000.00 . 664,371.66 . Page 2 . . . SALINA PUBLIC LIBRARY I Reference/Information Services: On-line Reference: 2 Homebound Patrons: 18 Interlibrary Loans: 472 Kansas Questions: 111 ITechnology Center Internet Users: Microsoft Office: 5,683 69 Monthly Activity Report SEPTEMBER 2006 'CLASS: Sessions: 100 Participants: 790 Computer Students: Digital Design: IYouth Services Department Program Attendance": 773 Total Group Visits: Game Computers & Software Use: 145 Internet Use: Storyline Calls: 2,238 Outreach: * Story time, Lapsit, Snack and a Movie, Make & Take IClrculatlon of Materials: Adult Materials: Adult Renewals: Youth Services Materials: Youth Services Renewals: WebCat Renewals: Total Circulated: Adult Borrowers: Child Borrowers: New Library Cards: Adult: Children: Materials Reserved: Adult: Children: WebCat: ITech Services: Adult Items Processed: Children's Items: Total: Monthlv 752 410 1,162 SEPT 06 SEPT 05 21,814 20,999 1 ,426 1,647 15,669 16,787 779 879 1,776 1 ,482 41,464 41,794 5,336 5,462 1,298 1,274 275 275 185 190 135 55 2 550 3 YTD 06 YTD 05 211,654 210,104 14,969 14,375 168,394 176,550 8,996 8,230 15,410 14,658 419,423 423,917 49,946 47,290 13,061 12,654 2,527 3,106 1,530 1,593 1,173 1,193 9,904 11,092 48 46 337 468 379 399 3,807 4,001 I I Meeting Room Use: I YTO Monthlv YTO 7,059 Prescott Room: 3 37 4,129 Small Conference Rm: 26 245 11,188 Tech Center Conf Rm: 29 208 IPublic Relations Activities: Web Page Updates: Weekly updates Press Releases (Newspaper Articles; Ads;PSAs): 24 External Contacts (Letters/Fliers/Posters: 2,573 Internal PR ( Bookmarks/Fliers/etc.): 912 I C I d It ICLASS Classes; Computer Classes; Reading for the Wise, Fall Storytime; Artist Reception; . a en ar ems . Homebound Delivery;Cottonwood Night; Make n Take Craft; Storytime