09-19-2006 Minutes
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-795-
The regular monthly meeting of the Salina Public Library Board of Trustees was
held at 7:00 a.m. on Tuesday, September 19, 2006, in the Tech Center Meeting Room.
The following Board members were present: Don Marrs, Jo Reed, Lynne Ryan,
Sandi Johnson, Sheldon Lilak and Harris Rayl. Others present were Joe McKenzie,
Sandy Wilcox, David Clouston from The Salina Journal, Mike Wilson, observer for the
League of Women Voters, Steve Ryan from the Salina Community Foundation, Nancy
Jo Leachman, Jamie French and one member of the public.
Lynne Ryan called the meeting to order and asked for any changes or additions
to the August Board meeting and Public Hearing. No changes were suggested.
06-30 On a motion made by Sheldon Lilak and seconded by Harris Rayl it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library approves the
minutes of the August Board meeting and the August Public Hearing as printed.
Motion passed. P. 795. 9/19/06
PUBLIC COMMENTS: Presentation of Grant by Salina Community Foundation
Steve Ryan presented a grant in the amount of $1,000 to provide scholarships for
CLASS programs.
William Wilson presented to the Board issues he has with being barred from the
internet computer use. The Board agreed to set up a meeting with William, a board
member and several staff members to look at this issue further.
FRIENDS OF THE LIBRARY REPORT: Joe McKenzie reported that the Friends will
meet this afternoon at 4p.m.
INTRODUCTION:
Joe introduced Jamie French, Youth Service Program Coordinator to the Board. She
has worked for the Library full-time since May, and also worked for the Library part-
time for the last four summers.
ORIENTATION: Intellectual Freedom and Libraries
Nancy Jo Leachman, Head of Reference, presented information to the Board on
Intellectual Freedom and Libraries. She spoke about the Library Policy allowing a
member of the public to request review and reconsideration of Library materials
whether because of content or the items placement in the Library. She also addressed
the Library Bill of Rights, Confidentiality of Library Records and several websites
related to censorship and selection.
DISCUSSION: Policy Review Introduction
Joe presented the Board with information about the Policy Review Committee. The
Committee will try to bring suggested policy changes to the Board late this fall.
- 796-
DISCUSSION: Planning Survey info
We have 219 surveys returned so far. We will keep the survey open for about another
week. Information will be compiled and presented to the Library by Market Aide.
ACTION ITEM: GAAP WAIVER: The Board discussed the GAAP Waiver. This
waiver is an annual resolution to continue the cash basis accounting practice of the
library.
06-31 On a motion made by Harris Rayl and seconded by Sandi Johnson it was
RESOLVED THAT: The governing body of the Salina Public Library, hereby
requests a waiver from the following components of generally accepted accounting
principles for the fiscal year ending December 31,2006, in accordance with the
provisions of Senate Bill 531 of the 1982 Legislature (K.S.A. 75-1120a). These are
GAAP-prescribed financial statements. Motion passed. P. 796. 9/19/06
FINANCIAL REPORT: Light and heat and water line item will go over budget this
year. Information Technology line item is over budget due to adding extra remote
access databases this year.
STATISTICAL REPORT: August is a slower activities month. Tech Center use
continues to be high. Youth Services internet use continues to be high as well.
LIBRARIAN'S REPORT: Joe Spoke about Cottonwood School Night Sept 28th from 6
to 8 p.m. A school bus will be provided at Cottonwood School for parents and their
children to visit the Library and sign up for a Library card. Staff in service training will
be held Oct 9th, Paul Hedlund will lead a workshop on The Seven Habits of Highly
Effective People. Staff will receive books and have discussions on this topic. Email
notification is now available and will be an ongoing process. CLASS fall registration is
at 672 enrollments. This Wednesday and Thursday we will be receiving bids from
several agencies on the Library insurance policies. Pre-school story time started last
week here at the library and several child care centers around town. We have
purchased carts to help transport books for these programs. We have ordered panic
buttons for the public service desks; installation has not taken place yet. These buttons
will be used by staff to call for help if they feel threatened in any way. New staff copiers
will be installed later this week. Weare transferring the other accounts money from 1 st
Bank Kansas to Sunflower Bank in order to get a better interest rate on Library funds.
BOARD COMMENTS: Don Marrs went over new Board Member books given to the
Salina Public Library Board members from the City of Salina. This is intended to give
Board Members guidance on several topics.
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~ -797-
ADJOURNMENT: There being no further business to come before the Board, the
meeting was adjourned.
06-32 On a motion made by Sheldon Lilak and seconded by Harris Rayl it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library adjourns
the September 19, 2006 meeting. Motion passed.P.797. 9/19/06.
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Secretary, Sheldon Lilak
Date
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Salina Public Library
REVENUE/EXPENDITURE REPORT
January through September 2006
1 2 3 4 5
.Income September Jan-Sept 06 Budget $ Over Budget % of Budget
305 . APPROPRIATIONS 190,308.73 1,820,772.92 1,807,179.00 13,593.92 100.75%
310. UNENCUMBERED CASH BAL REV YR 121,680.00 121,680.00 0.00 100.0%
315 . INTEREST INCOME 3,069.58 28,201.34 4,000.00 24,201.34 705.03%
Total Income 193,378.31 1,970,654.26 1,932,859.00 37,795.26 101.96%
Expense
410. SALARIES 96,235.80 849,087.93 1,185,859.00 -336,771.07 71.6%
412. PERIODICALS-REFERENCE 169.4 7 26,562.92 24,000.00 2,562.92 110.68%
415. LIBRARY MATERIALS
02-415. YOUTH SERVICES 1,664.01 25,726.53 46,000.00 -20,273.47 55.93%
04-415. KANSAS DEPT. 2,777.26 4,000.00 -1,222.74 69.43%
05-415' REFERENCE 1,335.76 14,520.97 37,000.00 -22,479.03 39.25%
08-415. ADULT COLLECTION 4,600.03 49,559.17 79,000.00 -29,440.83 62.73%
10-415. MCNAUGHTON BOOK LEASE 0.00 11,000.00 -11,000.00 0.0%
Total 415 . LIBRARY MATERIALS 7,599.80 92,583.93 177,000.00 -84,416.07 52.31%
416 . INFORMATION TECHNOLOGY 13,089.00 9,000.00 4,089.00 145.43%
417. LIBRARY MAT NON PRINT 2,613.56 38,479.37 70,000.00 -31,520.63 54.97%
420 . SUPPLIES -163.72 9,330.61 16,000.00 -6,669.39 58.32%
425. POSTAGE 373.80 13,115.89 16,000.00 -2,884.11 81.97%
430. WATER 837.47 6,588.47 6,000.00 588.47 109.81%
435, LIGHT & HEAT 6,327.38 54,086.23 55,000.00 -913.77 98.34%
440 . TELEPHONE 486.00 4,265.78 7,000.00 -2,734.22 60.94%
. 445 . REPAIRS & MAINT 4,236.06 31,634.26 37,000.00 -5,365.74 85.5%
450 . FURNITURE & EQUIPMENT 4,415.84 8,000.00 -3,584.16 55.2%
460, STAFF DEVELOPMENT & TRAVEL 666.58 12,136.96 17,000.00 -4,863.04 71.39%
465' ACCOUNTING 675.00 5,077.77 8,000.00 -2,922.23 63.47%
470 . INSURANCE 230.00 10,930.00 34,000.00 -23,070.00 32.15%
475 . PROGRAMS & PROMOTIONAL 996.22 13,651.54 30,000.00 -16,348.46 45.51%
485. AUTOMATION 3,273.23 61,917.22 78,000.00 -16,082.78 79.38%
505 . CONTINGENCY 10,595.23 15,499.23 30,000.00 -14,500.77 51.66%
510. CAPITAL EXPENDITURES 12,662.07 125,000.00 -112,337.93 10.13%
Total Expense ..... ... .i,r, ()5J~17%
Net Income 573,859.24 0.00 573,859.24 100.0%
Employee Benefit Jan - Sept 06 Budget $ Over Budget % of Budget
Income
305-2' APPROPRIATIONS (EMP BEN) 28,375.85 271,129.53 267,380.00 3,749.53 101.4%
310-2' UNENCUMB CASH BAL PREV (EMP B) 35,222.00 35,222.00 0.00 100.0%
Total Income Employee Benefit 28,375.85 306,351.53 302,602.00 3,749.53 101.24%
Expense
760, SOCIAL SECURITY TAXES EMPLOYER 6,965.90 61,336.97 90,718.00 -29,381.03 67.61 %
765 . KPERS EXPENSE EMPLOYER 4,085.14 33,845.32 48,420.00 -14,574.68 69.9%
770 . UNEMPLOYMENT INS EMPLOYER 91.03 801.42 1,185.00 -383.58 67.63%
775 . HEALTH INSURANCE EMPLOYER 11,297.66 105,624.47 157,279.00 -51,654.53 67.16%
780 . WORKERS COMP INSURANCE 992.00 5,000.00 -4,008.00 19.84%
Total Expense Employee Benefit 22,439.73 202,600.18 302,602.00 -100,001.82 66.95%
Page 1 of 1
8:45 AM Salina Public Library
10/04/06 Transactions by Account
Accrual Basis As of September 30, 2006
. Type Date Num Name Amount Balance
Sunflower Bank 575,947.85
CLASS 31,869.47
Deposit 9/1/2006 6,198.00 38,067.47
Deposit 9/20/2006 1,000.00 39,067.47
Deposit 9/20/2006 4,888.00 43,955.47
Bill Pmt-... 9/20/2006 2011 ALEJANDRA TENORIO -14.00 43,941.47
Bill Pmt-... 9/20/2006 2012 AMY PETERSON -34.00 43,907.47
Bill Pmt-... 9/20/2006 2013 ANITA HUNTLEY -24.00 43,883.47
Bill Pmt-... 9/20/2006 2014 ARROW PRINTING -295.00 43,588.47
Bill Pmt-... 9/20/2006 2015 DONNA BALES -34.00 43,554.47
Bill Pmt-... 9/20/2006 2016 EILEEN BERKLEY -62.00 43,492.47
Bill Pmt-... 9/20/2006 2017 LEE GALLION -25.00 43,467.47
Bill Pmt -... 9/20/2006 2018 LINDA BOLEN -23.00 43,444.47
Bill Pmt -... 9/20/2006 2019 LINDA HUBALEK -200.00 43,244.47
Bill Pmt -... 9/20/2006 2020 MARY ANN RUPP -23.00 43,221.47
Bill Pmt-... 9/20/2006 2021 PAMELA HARRIS -100.00 43,121.47
Bill Pmt -... 9/20/2006 2022 PEGGY TITTEL -55.00 43,066.47
Bill Pmt -... 9/20/2006 2023 ROBIN MILLER -62.00 43,004.47
Bill Pmt -... 9/20/2006 2024 SALINA JOURNAL -2,916.00 40,088.47
Bill Pmt-... 9/20/2006 2025 SANDY ANDERSON -49.00 40,039.47
Bill Pmt-... 9/20/2006 2026 TERESA WEAVER -67.00 39,972.47
Bill Pmt -... 9/26/2006 2035 AUDREY UMEKUBO - -30.00 39,942.47
Bill Pmt -... 9/26/2006 2036 BECKY CHAPUT -12.00 39,930.47
Bill Pmt -... 9/26/2006 2037 CONNIE TRAWRY -92.00 39,838.47
Bill Pmt-... 9/26/2006 2038 CYNTHIA KILLION -320.00 39,518.47
Bill Pmt -... 9/26/2006 2039 DEBBIE LINDHOLM -32.00 39,486.47
Bill Pmt-... 9/26/2006 2040 DEBBIE WEAVER 0.00 39,486.47
Bill Pmt-... 9/26/2006 2041 DIANNA WAITE -12.00 39,474.47
Bill Pmt-... 9/26/2006 2042 JEANNE MORRELL -19.00 39,455.47
Bill Pmt -... 9/26/2006 2043 LINDA DAVIS -68.00 39,387.47
. Bill Pmt-... 9/26/2006 2044 SALINA ART CENTER -50.00 39,337.47
Bill Pmt-... 9/26/2006 2045 SALINA CHARTER COACH, INC. -300.00 39,037.47
Bill Pmt-... 9/26/2006 2046 SHAWN CRAWFORD -125.00 38,912.47
Bill Pmt -... 9/26/2006 2047 TERESA HEATH -19.00 38,893.47
Bill Pmt -... 9/26/2006 2048 TWILA SCHNEIDER -19.00 38,874.47
Total CLASS 7,005.00 38,874.47
State Aid 2,066.36
Total State Aid 2,066.36
Processing 7,419.08
Bill Pmt -... 9/20/2006 2004 BIBLlOGRAPHICAL CENTER -285.00 7,134.08
Bill Pmt -... 9/20/2006 2005 HOUCHEN BINDERY, LTD. -445.60 6,688.48
Bill Pmt -... 9/26/2006 2030 BAKER & TAYLOR BOOKS -77.85 6,610.63
Bill Pmt -... 9/26/2006 2031 BAKER & TAYLOR BOOKS L35... -16.95 6,593.68
Bill Pmt-... 9/26/2006 2032 BAKER & TAYLOR BOOKS L54... -1.20 6,592.48
Total Processing -826.60 6,592.48
ILDP 5,588.84
Deposit 9/20/2006 25,574.00 31,162.84
Bill Pmt-... 9/20/2006 2010 INGRAM -40.15 31,122.69
Bill Pmt-... 9/26/2006 2033 BAKER & TAYLOR BOOKS L55... -114.55 31,008.14
Bill Pmt-... 9/26/2006 2034 QUALITY BOOKS, INC. -109.37 30,898.77
TotallLDP 25,309.93 30,898.77
Fines & Misc. 126,278.64
Deposit 9/1/2006 2,898.38 129,177.02
Deposit 9/20/2006 1,390.94 130,567.96
Deposit 9/25/2006 179.64 130,747.60
Bill Pmt -... 9/20/2006 2001 SALINA RETAILERS ASSOCIAT... -338.80 130,408.80
Bill Pmt -... 9/20/2006 2002 TRI-RIVERS -475.00 129,933.80
Bill Pmt -... 9/20/2006 2003 VISA -99.95 129,833.85
Bill Pmt -... 9/26/2006 2027 BAKER & TAYLOR BOOKS L55... -366.22 129,467.63
. Bill Pmt-... 9/26/2006 2028 BAKER & TAYLOR ENTERTAIN... -76.27 129,391.36
Bill Pmt -... 9/26/2006 2029 BAKER & TAYLOR ENTERTAIN... -156.20 129,235.16
Total Fines & Misc. 2,956.52 129,235.16
CKLS 13,300.22
Page 1
8:45 AM
10/04106
Accrual Basis
Date
Type
Deposit
Bill Pmt-...
Bill Pmt -".
Bill Pmt-...
Bill Pmt -".
Total CKLS
Capital Improvement
Total Capital Improvement
Sunflower Bank - Other
Deposit 9/30/2006
Total Sunflower Bank - Other
9/5/2006
9/20/2006
9/20/2006
9/20/2006
9/20/2006
Total Sunflower Bank
Prescott Memorial
Fidelity
Total Fidelity
Vanguard
Total Vanguard
Torray Fund
Total Torray Fund
Total Prescott Memorial
William Adams Memorial CD
Total William Adams Memorial CD
TOTAL
Salina Public Library
Transactions by Account
As of September 30, 2006
Num
2006
2007
2008
2009
Name
3M
HAYSVILLE COMMUNITY L1BR".
CONSOLIDATED PRINTING
WATSON LABEL PRODUCTS
Amount
4,025.00
-815.42
-18.95
-129.85
-543.20
2,517.58
1 ,918.26
1 ,918.26
38,880.69
38,880.69
Balance
.
17,325.22
16,509.80
16,490.85
16,361.00
15,817.80
15,817.80
389,425.24
389,425.24
0.00
1 ,918.26
1 ,918.26
614,828.54
44,543.12
1 0,063.35
1 0,063.35
17,951.57
17,951.57
16,528.20
16,528.20
44,543.12
5,000.00
5,000.00
.
664,371.66
.
Page 2
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SALINA PUBLIC LIBRARY
I Reference/Information Services:
On-line Reference: 2
Homebound Patrons: 18
Interlibrary Loans: 472
Kansas Questions: 111
ITechnology Center
Internet Users:
Microsoft Office:
5,683
69
Monthly Activity
Report
SEPTEMBER 2006
'CLASS:
Sessions: 100
Participants: 790
Computer Students:
Digital Design:
IYouth Services Department
Program Attendance": 773 Total Group Visits:
Game Computers & Software Use: 145 Internet Use:
Storyline Calls: 2,238 Outreach:
* Story time, Lapsit, Snack and a Movie, Make & Take
IClrculatlon of Materials:
Adult Materials:
Adult Renewals:
Youth Services Materials:
Youth Services Renewals:
WebCat Renewals:
Total Circulated:
Adult Borrowers:
Child Borrowers:
New Library Cards:
Adult:
Children:
Materials Reserved:
Adult:
Children:
WebCat:
ITech Services:
Adult Items Processed:
Children's Items:
Total:
Monthlv
752
410
1,162
SEPT 06 SEPT 05
21,814 20,999
1 ,426 1,647
15,669 16,787
779 879
1,776 1 ,482
41,464 41,794
5,336 5,462
1,298 1,274
275 275
185 190
135
55
2
550
3
YTD 06 YTD 05
211,654 210,104
14,969 14,375
168,394 176,550
8,996 8,230
15,410 14,658
419,423 423,917
49,946 47,290
13,061 12,654
2,527 3,106
1,530 1,593
1,173 1,193 9,904 11,092
48 46 337 468
379 399 3,807 4,001
I I Meeting Room Use: I
YTO Monthlv YTO
7,059 Prescott Room: 3 37
4,129 Small Conference Rm: 26 245
11,188 Tech Center Conf Rm: 29 208
IPublic Relations Activities:
Web Page Updates: Weekly updates
Press Releases (Newspaper Articles; Ads;PSAs): 24
External Contacts (Letters/Fliers/Posters: 2,573
Internal PR ( Bookmarks/Fliers/etc.): 912
I C I d It ICLASS Classes; Computer Classes; Reading for the Wise, Fall Storytime; Artist Reception;
. a en ar ems . Homebound Delivery;Cottonwood Night; Make n Take Craft; Storytime