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08-15-2006 Minutes -793- . The regular monthly meeting of the Salina Public Library Board of Trustees was held at 7:05 a.m. on Tuesday, August 15,2006 in the Tech Center Meeting Room. The following Board members were present: Lynne Ryan, James Hall, Harris Rayl, David Hawksworth and Sheldon Lilak. Others present Joe McKenzie, Sandy Wilcox Mike Wilson, observer for the League of Women Voters and David Clouston with The Salina Journal Lynne Ryan called the meeting to order. She asked for any changes or additions to the July 18, 2006 Board minutes. 05-27 On a motion made by James Hall and seconded by Harris Rayl it was RESOLVED THAT: The Board of Trustees of the Salina Public Library approves the Board minutes as written. Motion passed. P793. 08/15/06. PUBLIC COMMENTS: None FRIENDS OF THE LIBRARY REPORT: The Friends had their book sale this weekend starting with a preview on Friday night. They will have their regular monthly meeting today . ORIENTATION: Joe McKenzie referred to the handout provided about upcoming fall activities. The Fall CLASS catalog came out today. The Library will be doing a policy review this fall with Staff and Board. Sheldon Lilak volunteered to serve on the policy review committee. The committee will bring suggested changes to the Board sometime in October or November. We have several insurance agencies working on bidding the Library Liability and Worker's Compensation insurance. In order to get a better rate of interest we are looking at changing banks for our other accounts funds. The planning project survey will be sent out soon to members of the community. We will also provide the survey to in house library patrons. Dr. Paul Hedlund will probably be conducting our in service day in October on the seven habits of highly effective people. He will also be doing some ongoing training with staff. In the Sept. Board meeting we will be going over intellectual freedom. In December we should be close to finishing up on the planning process. A public relations and marketing plan is also being worked on to raise visibility of all Library services. CLASS DISSCUSSION: The new catalog came out today. There are 39 new instructors this semester. Joe reviewed the class offerings. There is also a reminder in the catalog about the scholarship opportunities to help subsidize the cost of enrollment. The CLASS Assistant, Julie, placed racks with catalogs around town. The average class fee is $28.35 ranging anywhere from 0.00 to 125.00 dollars. We hold classes in the library as well as using 15 different community sites. ACTION ITEM: 2007 BUDGET: Lynne Ryan called for discussion on the 2007 Budget. The Board discussed various aspects of the budget and services for 2007. . -794- 05-28 On a motion made by Harris Rayl and seconded by Sheldon Lilak it was RESOLVED THAT: The Board of Trustees of the Salina Public Library approves the 2007 Budget as printed. Motion passed. P.794. 08/15/06. FINANCIAL REPORT: Joe McKenzie discussed the revenue and expenditure report. We had several capital expenditures for the new dumpster area and driveway improvements. The Board discussed several different line items. ST A TISTICS: Joe McKenzie reported that July was one of our busiest months. Youth Services will slow down now that school has started. Joe did a comparison between Tech users and borrowers. We added two new computers in youth services specifically dedicated to homework use. LIBRARIAN'S REPORT: Jamie French, Youth Program Coordinator will attend the meeting next month. The email notification project is underway. We had 15 emails before 10 a.m. yesterday asking to be signed up. The Salina Journal ran a article with information on how patrons can sign up. The Cir.culation desk is also handing out email authorization forms. The state library is working with Kan-ed to put high definition video conferencing in several libraries in Kansas they have asked us if we would like to participate in the project. They will give us $15,000 worth of equipment to set up the video conferencing. Security and safety issues have been discussed. We received a bid from Midwest Security on a panic button system for staff to use if they felt threatened or needed assistance. We are working on issues such as where the alarm would sound and what the response would be. We are still several months away from having the roof repaired. BOARD COMMENTS: Lynne wanted to congratulate David on the birth of his new son, David Paul Hawksworth IV 05-29 On a motion made by David Hawksworth and seconded by Sheldon Lilak it was RESOLVED THAT: The Board adjourns the August 15,2006 Board meeting. Motion passed. P.794. 08/15.06. There being no further business to come before the Board, the meeting was adjourned. ~4~~ <t //0 Iou , Secretary, Sheldon Lilak Date