08-07-2006 MinutesCommission
Action #
CITY OF SALINA, KANSAS
REGULAR MEETING OF THE BOARD OF COMMISSIONERS
August 7, 2006
4:00 p.m.
Z The City Commission convened at 2:30 p.m. in a Study Session on the 2007 Budget - Sales Tax and
a
Health Clinic. The Regular Meeting of the Board of Commissioners was called to order at 4:00 p.m.
U in Room 107, City -County Building. A roll call was taken followed by the Pledge of Allegiance and a
moment of silence.
There were present:
Mayor Donnie D. Marrs, Chairman presiding
Commissioner Alan E. Jilka
Commissioner R. Abner Perney
Commissioner John K. Vanier II
comprising a quorum of the Board, also present:
Jason A. Gage, City Manager
Greg Bengtson, City Attorney
Lieu Ann Elsey, City Clerk
Absent: Commissioner Deborah P. Divine
None.
CITIZEN FORUM
AWARDS - PROCLAMATIONS
(4.1) The week of August 6-12, 2006 as "National Health Center Week" in the city of Salina.
06-7307 Moved by Commissioner Jilka, seconded by Commissioner Vanier, to accept the
proclamation. Aye: (4). Nay: (0). Motion carried.
PUBLIC HEARINGS AND ITEMS SCHEDULED FOR A CERTAIN TIME
None.
CONSENT AGENDA
(6.1) Approve the minutes of July 24, 2006.
(6.2) Approve the minutes of July 31, 2006.
(6.3) Award of contract to replace the Kenwood Swimming Pool Bathhouse Roofs, Project No.
06-1599 to S&S Roofing in the amount of $13,000.
06-7308 Moved by Commissioner Vanier, seconded by Commissioner Perney, to approve the
consent agenda as presented. Aye: (4). Nay: (0). Motion carried.
DEVELOPMENT BUSINESS
None.
ADMINISTRATION
(8.1) Second reading Ordinance No. 06-10342 vacating a 60 foot right-of-way located north of
Cloud Street.
Mayor Marrs noted that Ordinance No. 06-10342 was passed on first reading on July 24,
2006 and since that time no comments have been received.
Page 1
Commission
Action #
06-730 Moved by Commissioner Perney, seconded by Commissioner Jilka, to adopt Ordinance
No. 06-10342 on second reading. A roll call vote was taken. Aye: (4) Jilka, Perney, Vanier, Marrs.
Nay: (0). Motion carried.
(8.2) Second reading Ordinance No. 06-10343 vacating an eight foot utility easement in the
z Country Club Heights Addition.
w
ti
Mayor Marrs noted that Ordinance No.. 06-10343 was passed on first reading on July 24,
a
2006 and since that time no comments have been received.
0
06431C Moved by Commissioner Vanier, seconded by Commissioner Perney, to adopt Ordinance
No. 06-10343 on second reading. A roll call vote was taken. Aye: (4) Jilka, Perney, Vanier, Marrs.
Nay: (0). Motion carried.
(8.3) Second reading Ordinance No. 06-10336 amending Section 42-464 of the Salina Code
pertaining to landmarks and structures within Historic Districts.
Dean Andrew, Director of Planning and Community Development, explained that the City
Commission passed the ordinance on first reading in June of 2006 with the condition that notification
be given to property owners that would be affected by the ordinance before the second reading took
place. Mr. Andrew then responded to Mayor Marrs' questions regarding how the property owners
were notified and who was notified.
Mayor Marrs commented on the motion that was noted in the staff report requesting that
staff bring back a demolition by neglect ordinance.
Melanie Terrill, 450 S. Eighth Street, thanked the City Commission and staff on the time
they put into the matter. Ms. Terrill expressed concerns that the ordinance should be strengthened to
deal with the properties prior to the demolition stage.
A discussion followed between City Manager Jason Gage and Ms. Terrill regarding the
procedure of getting the City Commission to consider the issue.
Mayor Marrs expressed his opposition of the ordinance and placing additional
requirements on the properties within the district.
A discussion followed between Commissioner Jilka, Commissioner Perney, Mayor Marrs
and Mr. Gage of the motion directing staff to draft the ordinance.
06-731 1
Moved by Commissioner Jilka, seconded by Commissioner Perney, to adopt Ordinance
No. 06-10336 on second reading. A roll call vote was taken. Aye: (2) Jilka, Perney. Nay: (2) Vanier,
Marrs. Motion failed.
Mayor Marrs and Commissioner Perney both noted that they were property owners within
the district and had received the notice.
(8.4) Consider creation of a North Broadway Overlay District and North Ohio Gateway District.
Dean Andrew, Director of Planning and Community Development, explained an overlay
district, location where overlays are being considered, current zoning and conditions, and the Planning
Commission's recommendation.
Mayor Marrs applauded staff for their work and felt that the overlay districts were needed.
A discussion followed between Mayor Marrs, Mr. Jilka, Mr. Andrew, City Manager Jason
Gage, and Director of Public Works Shawn O'Leary regarding the proposed boundaries, dealing with
the areas that have light industrial uses, and areas along North Ohio Street that are not within the city
limits.
A discussion followed between Commissioner Vanier, Mr. Andrew, Mr. O'Leary and
Mayor Marrs regarding the inclusion of Pacific Avenue.
Page 2
Commission
Action #
Mayor Marrs spoke on the need to expand the boundaries.
06-7312 Moved by Mayor Marrs, seconded by Commissioner Jilka, to concur with staff's
recommendation of creating overlay districts for the North Broadway and North Ohio Corridor. Aye:
(4). Nay: (0).
Z
06-4313 Moved by Commissioner Perney, seconded by Mayor Marrs, to consider expanding the
boundaries to include East Pacific and the properties along North Street. Aye: (4). Nay: (0). Motion
carried.
0
Mayor Marrs commented on strengthening the zoning requirements and eliminating
requirements that conflict one another.
(8.5) Resolution No. 06-6295 amending Resolution No. 05-6229 as to the advisability and
authorizing improvements in Golden Eagle Estates Addition and Golden Eagle Estates Addition No. 4.
Rodney Franz, Director of Finance and Administration, explained the amendment.
06-73 Moved Moved by Commissioner Vanier, seconded by Commissioner Perney, to adopt Resolution
II No. 06-6295. Aye: (4). Nay: (0). Motion carried.
(8.6) Consideration of a funding request from Raytheon Aircraft Company for facility
improvements and major equipment.
Jason Gage, City Manager, explained the request.
Mayor Marrs noted the Salina Economic Development Incentives Council's
recommendation.
Tim Rogers, Salina Airport Authority Executive Director, responded to Commissioner
Vanier's question regarding the disposition of the company.
Mr. Gage then noted the resolution that created the council and guidelines of approving the
request.
06-7315 Moved by Commissioner Vanier, seconded by Commissioner Jilka, to approve the request
to provide a facility improvement / major equipment funding match to Raytheon Aircraft in an amount
not to exceed $130,000. Aye: (4). Nay: (0). Motion carried.
(8.7) Resolution No. 06-6296 authorizing an agreement for a comprehensive pay plan and
compensation system study.
Jason Gage, City Manager, explained the agreement and funding.
Mr. Gage responded to Commissioner Jilka's question regarding when the last study was
conducted.
A discussion followed between Mayor Marrs and Mr. Gage regarding if there was a
requirement to conduct a study, the affect it would have on current staffing, and whether or not the
study would take into consideration the availability to fill vacancies with qualified people.
06-7316 Moved by Commissioner Perney, seconded by Commissioner Jilka, to adopt Resolution
No. 06-6296. Aye: (4). Nay: (0). Motion carried.
(8.8) Award of bid for new software and equipment for the fueling facility.
Michael Fraser, Director of General Services, explained the bids received and funding. Mr.
Fraser also clarified that the bid included the necessary electrical repairs.
A discussion followed between Mayor Marrs, Mr. Fraser, and Director of Public Works
Shawn O'Leary regarding the use of the city facility, and price comparison of using the facility versus
purchasing fuel at the pumps.
Page 3
Commission
Action #
06-7317 Moved by Commissioner Jilka, seconded by Commissioner Perney, to award the contract
for new software and equipment for the fueling facility to Fuel Master in the amount of $15,991.67.
Aye: (4). Nay: (0). Motion carried.
Z
w (8.9) Authorize an agreement with Camp Dresser & McKee, Inc. for solid waste compost
ti
consulting services.
Michael Fraser, Director of General Services, explained the agreement and funding. Mr.
Fraser then responded to Commissioner Perney's question regarding the dumping of yard waste at East
Crawford.
Mayor Marrs expressed his concerns of the feasibility of owning a composting / recycling
site and the affect it would have on the private contractors.
A discussion followed between Commissioner Vanier, Mr. Fraser, Director of Public
Works Shawn O'Leary, and City Manager Jason Gage regarding the cost of the study, amount to be
charged for only the feasibility part of the study, and elements that are included within the proposed
agreement.
A discussion followed between Commissioner Jilka and Mr. Gage regarding Task 2a of the
agreement.
Mayor Marrs spoke on the importance of looking at other communities that currently have
similar operations in place and learning from their experiences.
A discussion followed between Commissioner Perney and Mr. O'Leary regarding
considering other consultants. Additional discussions followed between Mr. O'Leary, Mr. Fraser, and
Mayor Marrs regarding communities that CDM has done this study for.
06-731 Moved by Commissioner Vanier, seconded by Commissioner Perney, to authorize an
agreement with Camp Dresser & McKee, Inc. for solid waste compost consulting services in the
amount not to exceed $36,500.
Commissioner Perney expressed his concerns of approving the agreement without the Solid
Waste Management Committee's recommendation.
Mr. Fraser clarified that a letter was sent to each board member to get the overall feeling of
the board on the matter. He noted that six members responded and five were in favor of the
agreement.
A discussion followed between Mr. O'Leary and Mr. Fraser regarding the committee's
goals.
Commissioner Jilka shared the same concerns as Commissioner Perney, but supported the
item because the Solid Waste Management Committee would make a recommendation on whether the
project would continue after the study was accepted.
Mayor Marrs commented on the feasibility portion of the agreement.
Mayor Marrs called the question. Aye: (4). Nay: (0). Motion carried.
(8.10) Approve Change Order No. 1 for the Salina Soccer Complex, Phase IIA, Project No. 03-
1339.
Brad Johnson, City Engineer, explained the project, agreement and funding.
Jason Gage, City Manager, committed on possible additional funding for any overruns.
A discussion followed between Mayor Marrs, Mr. Gage, and Rodney Franz, Director of
Finance and Administration, regarding the Salina Soccer Club's funding obligation to the project.
Page 4
1
1
Commission
Action #
06-731S Moved by Commissioner Jilka, seconded by Commissioner Perney, to approve Change
Order 1 for the Salina Soccer Complex, Phase IIA, Project No. 03-1339 to APAC-Kansas, Inc. in the
amount of $19,825.80. Aye: (4). Nay: (0). Motion carried.
x
Z OTHER BUSINESS
w
ti
City Manager Jason Gage gave the Commission a water warning update.
ti
0
ADJOURNMENT
U
06-732C Moved by Commissioner Jilka, seconded by Commissioner Vanier, that the Regular
Meeting of the Board of Commissioners be adjourned. Aye: (4). Nay: (0). Motion carried. The
meeting adjourned at 5:31 p.m.
Donnie D. Marrs, Mayor
[SEAL]
ATTEST:
VVA4A- d
Lieu Ann Elsey, CMC, y Clerk
Page 5