06-15-2006 Minutes
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The regular monthly meeting of the Salina Public Library Board of Trustees was
held at 7:00 a.m. on Thursday, June 15,2006, in the Tech Center Meeting Room.
The following Board members were present: Sandie Johnson, James Hall, David
Hawksworth, Lynne Ryan, Jo Reed, Don Marrs and Sheldon Lilak. Others present
were Joe McKenzie, Mike Wilson, observer for the League of Women Voters and Mike
Strand from The Salina Journal.
Lynne Ryan called the meeting to order. Lynne asked for any changes or
additions to the May Board minutes. No changes were suggested.
06-16 On a motion made by David Hawksworth and seconded by Jo Reed it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library
approves the minutes of the May, 2006 Board meeting. Motion passed. P.786.
06/1512006
PUBLIC COMMENTS: None
FRIENDS OF THE LIBRARY REPORT:
Friends meet next week. They are working on installing shelving for their storage area
in the basement.
ORIENTATION: New Library Board binders
Binders were handed out to Board Members to store Board information.
DISCUSSION: Board meeting day and time
Discussion was held on changing the Board meeting day and time.
06-17 On a motion made by Sheldon Lilak and seconded by Jo Reed it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library change
the meeting day to the third Tuesday of each month at 7:00 a.m. Motion passed
with a 6 to 1 vote. P.786. 06/15/2006
DISCUSSION: Safety
Joe reported to the Board about safety issues in the Library. Staff met and discussed
this issue. Solutions suggested are: Bid from Midwest Security on random checks of the
building three times a day for twenty minutes each time. These would be spread out
throughout the day. Also a training session from the police on safety and security or
installing a panic alarm system. Discussion followed. Several Board Members stated
they preferred the panic alarm option over hiring Midwest Security.
DISCUSSION: Planning
Joe handed out a rough draft of a planning survey. The Library will survey the
Community and in-house library users to find out which direction the planning process
should be going. This will be a web based survey. Participants will be sent a postcard
asking them to go online and fill out the survey. Discussion was held regarding those
who may not have internet access at home. The online survey will allow Market Aide to
tabulate the answers more efficiently. Discussion followed on some question wording
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and allowing participants to omit answers on certain questions and still have a valid
survey.
DISCUSSION: 2007 Budget
Joe provided Board Members with a 2007 Library Budget Discussion Sheet. We still
don't know what the County valuation will be as ofthis time. Staffing and salary is
around 60% of our budget. Capital Improvement is also a large part of the budget. The
Salary step system was discussed and how it affects the budget. Discussion was held on
salary base. In July the Board will be provided with the Budget worksheets with final
recommendations on the 2007 budget.
FINANCIAL REPORT:
The Board reviewed the two different formats of the. Revenue Expenditure Report.
They prefer the format eliminating the 6th column and using lines and numbered column
headings. We are at 42% of expenditures if you include Capital improvement and
McNaughton line items. We had some plumbing work done on our main water line to
the building. That expense will be shown in next months report.
We will also have a small expense for sun screens in the coffee gallery. Jo Reed asked
where memorial monies show up in our financial report. Those are shown in the Fines
and Misc. account.
STATISTICAL REPORT:
May is one of the Library's slower months. Summer Reading program hasn't started
yet. The tech center and internet use in the Youth Services Dept remains strong.
Outreach visits were up due to visits to schools to promote the summer reading
program. Youth Services is also going to the summer school programs and checking out.
books. Meeting rooms still have good use. We do not charge for those rooms for non-
profit organizations. .
LIBRARIAN'S REPORT:
Joe reported that the insurance companies are still working on our claim for roof
damage. We will be getting a new roof on the main building area. \" e have some
previous damage that will be covered by our previous insurer. We will need to look at
available types of roofing and cost. Donnie Mars asked the question if whether we
could not replace the roof at this time if it still has some use left in it.
Joe reviewed a handout on CLASS statistics and information. We will be getting bids on
our insurance contracts and will bring a report to the Board. We have a new color
copier in the Tech Center. Work is still on-going to update the Library web-site. Joe
looked into bringing children to the library by bus. This is very affordable with the
Durham bus services; the critical issue is that they would have to be attended by a
parent or guardian. The Board and staff will have more discussion on this issue. The
Homework Kansas program was discussed. This program was designed by the state
library. It is an online program with available tutoring. Jo Reed asked if the tutors' are
subject to background checks to protect those using the service.
BOARD COMMENTS: None
Jo Reed commented that she really enjoyed one of our summer reading programs this
week. Sandi Johnson appreciates the format in which Joe presents information to the
Board. Sheldon Lilak commented watching the length of board meetings and trying to
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keep them at one hour. James Hall reported that the mutual funds owned by the
Library are all doing very well.
06-18 On a motion made by Sandie Johnson and seconded by David Hawksworth it
was RESOLVED THAT: The Board of Trustees of the Salina Public Library adjourns
the June 15,2006 meeting. Motion passed. P. 788, 06/15/06
ADJOURNMENT: There being no further business to come before the Board, the
meeting was adjourned.
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Secretary, Sheld n Lilak Date