05-22-2006 MinutesCommission
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CITY OF SALINA, KANSAS
ji REGULAR MEETING OF THE BOARD OF COMMISSIONERS
May 22, 2006
1 4:00 p.m.
The City Commission convened at 2:30 p.m. in a Study Session for a National Citizen Survey report.
4 The Regular Meeting of the Board of Commissioners was called to order at 4:00 p.m. in Room 107,
T I City -County Building. A roll call was taken followed by the Pledge of Allegiance and a moment of
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silence.
There were present:
Vice -Mayor Alan E. Jilka, Chairman presiding
s Commissioner Deborah P. Divine
Commissioner R. Abner Perney
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Commissioner John K. Vanier II
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comprising a quorum of the Board, also present:
Jason A. Gage, City Manager
Greg Bengtson, City Attorney
Lieu Ann Elsey, City Clerk
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Absent: Mayor Donnie D. Marrs
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CITIZEN FORUM
None.
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AWARDS - PROCLAMATIONS
(4.1) The day of May 28, 2006 as the beginning of the celebration know as the Centennial of
Christ Cathedral in the city of Salina. Bishop James Adams, Dioceses of Western Kansas, read the
proclamation and announced upcoming events.
(4.2) The month of May 2006 as "National Preservation Month" in the city of Salina. John
Reynolds, Heritage Commission Vice -Chair, read the proclamation and announced upcoming events.
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PUBLIC HEARINGS AND ITEMS SCHEDULED FOR A CERTAIN TIME
None.
CONSENT AGENDA
(6.1) Approve the minutes of May 15, 2006.
06-72221 Moved by Commissioner Perney, seconded by Commissioner Divine, to approve the
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consent agenda as presented. Aye: (4). Nay: (0). Motion carried.
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DEVELOPMENT BUSINESS
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ADMINISTRATION
(8.1) Second reading Ordinance No. 06-10329 providing for the vacation of 10 feet of platted
restricted access along the east side of Lot 1, Block D, Park West Addition.
Vice -Mayor Jilka noted that Ordinance No. 06-10329 was passed on first reading on May
15, 2006 and since that time no comments have been received.
06-7223 Moved by Commissioner Divine, seconded by Commissioner Vanier, to adopt Ordinance
No. 06-10329 on second reading. A roll call vote was taken. Aye: (4) Divine, Perney, Vanier, Jilka.
Nay: (0). Motion carried.
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(8.2) Approve the issuance of additional general obligation bonds by the Salina Airport
Authority in the amount not to exceed $2,900,000.
(8.2a) First reading Ordinance No. 06-10331.
Rod Franz, Director of Finance and Administration, explained the statutory requirement
and the Airport Authority's request.
Tim Rogers, Executive Director of the Salina Airport Authority, responded to
Commissioner Perney's question regarding the Airport Authority's debt service. Mr. Rogers
continued to explain the projects that will be funded by the issuance and responded to Commissioner
Divine's question regarding the terminal building renovation project.
Moved by Commissioner Vanier, seconded by Commissioner Perney, to adopt Ordinance
No. 06-10331 on first reading. Aye: (4). Nay: (0). Motion carried.
(8.3) Award of bid to replace the roof membrane at the Salina Police Department, Project No.
06-1558.
Steve Snyder, Director of Parks and Recreation, explained the project, bids received, and
project funding.
Byron Erickson, Building Facilities Superintendent, responded to Commissioner Vanier
question regarding the square footage of the building, and Vice -Mayor Jilka's question regarding the
number of bids received.
Jason Gage, City Manager, responded to Commissioner Divine's question regarding the
cost overrun of the project estimate.
Moved by Commissioner Perney, seconded by Commissioner Divine, to award the contract
to replace the roof membrane at the Salina Police Department, Project No. 06-1558 to Ryan Roofing
in the amount of $56,329.50. Aye: (4). Nay: (0). Motion carried.
(8.4) Award of contract for the Salina Soccer Complex Restroom/Concession Building, Project
No. 03-1399, Phase IIB.
Shawn O'Leary, Director of Public Works, explained the project, bids received, project
funding, and staff's recommendation to reject the bids that were submitted.
John Plummer, Wilson & Company, noted reasons of why the project was over the
estimate; those factors included the size of the project, lack of contractor interest, increase in the scope
of work, deadline dictated, increase cost in materials, labor and fuel, and the firm under estimating the
project. Mr. Plummer then responded to Vice -Mayor Jilka's question regarding the estimate and when
it was done.
A discussion followed between Commissioner Divine, Commissioner Perney, Mr.
Plummer, Mr. O'Leary, and Mr. Gage regarding changes to the project that may help reduce the cost
of the project.
A discussion followed between Commissioner Divine and Mr. O'Leary on the impact of
not having the facility by the September deadline.
Mr. O'Leary, Rod Franz, Director of Finance and Administration, and Steve Snyder,
Director of Parks and Recreation, responded to Vice -Mayor Jilka's question regarding the amount of
money that has been paid by the Salina Soccer Club and their existing obligation.
Moved by Commissioner Divine, seconded by Commissioner Vanier, to reject the bids for
the Salina Soccer Complex Restroom/Concession Building, Project No. 03-1399, Phase IIB and direct
staff to investigate alternative designs and construction methods needed to complete the project within
the architect's estimated costs. Aye: (4). Nay: (0). Motion carried.
(8.5) Determine the status of three signal systems located in downtown Salina.
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Shawn O'Leary, Director of Public Works, explained the creation of the Downtown Traffic
Signal Task Force, the task force's requests, the warrant analysis conducted by Bucher, Willis and
Ratliff Corporation, and the fiscal impact. Mr. O'Leary noted that the warrants at the locations are not
met.
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w ? Commissioner Divine noted that she is an employee with Bucher Willis and Ratliff,
e however felt that she would be able to participate on the item due to the fact that the item relates to the
signalization and not a contract with the firm.
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Commissioner Perney commented on the reduction of pedestrian traffic at Santa Fe and
Mulberry and the Downtown Traffic Signal Task Force recommendation of removing the signal at that
location.
Vice -Mayor Jilka noted the 38 percent decrease in traffic and that most of the collisions at
s that location has been rear end collisions.
Commissioner Divine concurred with the task force and fellow commissioners.
06-722 ! Moved by Commissioner Perney, seconded by Commissioner Divine, to direct staff to
remove the traffic signal system and install a two-way stop controlled system at Santa Fe Avenue and
Mulberry Street. Aye: (4). Nay: (0). Motion carried.
Commissioner Perney noted that majority of the task force agreed with retaining the signals
at Fifth and Iron, but objected to the addition of mass arms. He also noted that he believed that there
would be increase traffic due the closure of Fourth Street and the construction of the new parking
garage on Fifth Street.
Mr. O'Leary commented on the time of day when the analysis was conducted.
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Commissioner Perney explained that he is hopeful that there will be an increase
development in the downtown area and would require the signalization. Commissioner Perney
questioned the date of time the analysis was conducted, the volume, average speed, temperature, and
traffic counts there were noted on the analysis.
Charlie Swinger, Bucher, Willis and Ratliff Corporation, responded to Commissioner
Perney's concerns.
Vice -Mayor Jilka and Commissioner Divine commented on the site distance at this
location.
06-7228 Moved by Commissioner Perney, seconded by Commissioner Vanier, to direct staff to
retain the traffic signal system at Fifth Street and Iron Avenue and proceed to preliminary design with
Bucher, Willis and Ratliff Corporation. Aye: (4). Nay: (0). Motion carried.
Commissioner Perney commented on the reduction of vehicle and pedestrian traffic at
Seventh Street and Iron Avenue; however, he wants to have a downtown that will be pedestrian
friendly for the future. He felt that there is a lot of potential future development in this area and would
increase pedestrian traffic. He also felt that there are high traffic volumes during the late evenings,
when the analysis was not conducted.
Brad Johnson, City Engineering, and Mr. O'Leary responded to Vice -Mayor Jilka's and
Commissioner Perney's questions regarding on whether parking spaces would need to be removed if
the lights were to be removed and accident history at the intersection.
Commissioner Divine noted that she has received public comments on the issue, with
majority of them wanting the lights to be retained. She also expressed concerns with the parking
spaces and having the aesthetics compliment the United Building.
Commissioner Vanier also noted that he too has received comments on the issue, with the
majority of them wanting to retain the lights. He also expressed a need for a comprehensive plan for
the area and the future lighting improvements.
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06-722 Moved by Commissioner Divine, seconded by Commissioner Vanier, to direct staff to
retain the traffic signal system at the Seventh Street and Iron Avenue and proceed to preliminary
design with Bucher, Willis and Ratliff Corporation. Aye: (4). Nay: (0). Motion carried.
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None.
OTHER BUSINESS
ADJOURNMENT
Moved by Commissioner Vanier, seconded by Commissioner Divine, that the Regular
Meeting of the Board of Commissioners be adjourned. Aye: (5). Nay: (0). Motion carried. The
meeting adjourned at 5:25 p.m. X��!
Donnie D. Marrs, Mayor
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AT EST:
'A"o-
Lieu Ann Elsey, CMC1�1
Clerk
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