Loading...
05-22-2006 MinutesCommission Action # D [1 CITY OF SALINA, KANSAS ji REGULAR MEETING OF THE BOARD OF COMMISSIONERS May 22, 2006 1 4:00 p.m. The City Commission convened at 2:30 p.m. in a Study Session for a National Citizen Survey report. 4 The Regular Meeting of the Board of Commissioners was called to order at 4:00 p.m. in Room 107, T I City -County Building. A roll call was taken followed by the Pledge of Allegiance and a moment of i silence. There were present: Vice -Mayor Alan E. Jilka, Chairman presiding s Commissioner Deborah P. Divine Commissioner R. Abner Perney s Commissioner John K. Vanier II 0 comprising a quorum of the Board, also present: Jason A. Gage, City Manager Greg Bengtson, City Attorney Lieu Ann Elsey, City Clerk r Absent: Mayor Donnie D. Marrs i' CITIZEN FORUM None. 1° i'. AWARDS - PROCLAMATIONS (4.1) The day of May 28, 2006 as the beginning of the celebration know as the Centennial of Christ Cathedral in the city of Salina. Bishop James Adams, Dioceses of Western Kansas, read the proclamation and announced upcoming events. (4.2) The month of May 2006 as "National Preservation Month" in the city of Salina. John Reynolds, Heritage Commission Vice -Chair, read the proclamation and announced upcoming events. 'i PUBLIC HEARINGS AND ITEMS SCHEDULED FOR A CERTAIN TIME None. CONSENT AGENDA (6.1) Approve the minutes of May 15, 2006. 06-72221 Moved by Commissioner Perney, seconded by Commissioner Divine, to approve the 9 consent agenda as presented. Aye: (4). Nay: (0). Motion carried. i DEVELOPMENT BUSINESS i j None. f ADMINISTRATION (8.1) Second reading Ordinance No. 06-10329 providing for the vacation of 10 feet of platted restricted access along the east side of Lot 1, Block D, Park West Addition. Vice -Mayor Jilka noted that Ordinance No. 06-10329 was passed on first reading on May 15, 2006 and since that time no comments have been received. 06-7223 Moved by Commissioner Divine, seconded by Commissioner Vanier, to adopt Ordinance No. 06-10329 on second reading. A roll call vote was taken. Aye: (4) Divine, Perney, Vanier, Jilka. Nay: (0). Motion carried. Page 1 Commission Action # 1 1 r� (8.2) Approve the issuance of additional general obligation bonds by the Salina Airport Authority in the amount not to exceed $2,900,000. (8.2a) First reading Ordinance No. 06-10331. Rod Franz, Director of Finance and Administration, explained the statutory requirement and the Airport Authority's request. Tim Rogers, Executive Director of the Salina Airport Authority, responded to Commissioner Perney's question regarding the Airport Authority's debt service. Mr. Rogers continued to explain the projects that will be funded by the issuance and responded to Commissioner Divine's question regarding the terminal building renovation project. Moved by Commissioner Vanier, seconded by Commissioner Perney, to adopt Ordinance No. 06-10331 on first reading. Aye: (4). Nay: (0). Motion carried. (8.3) Award of bid to replace the roof membrane at the Salina Police Department, Project No. 06-1558. Steve Snyder, Director of Parks and Recreation, explained the project, bids received, and project funding. Byron Erickson, Building Facilities Superintendent, responded to Commissioner Vanier question regarding the square footage of the building, and Vice -Mayor Jilka's question regarding the number of bids received. Jason Gage, City Manager, responded to Commissioner Divine's question regarding the cost overrun of the project estimate. Moved by Commissioner Perney, seconded by Commissioner Divine, to award the contract to replace the roof membrane at the Salina Police Department, Project No. 06-1558 to Ryan Roofing in the amount of $56,329.50. Aye: (4). Nay: (0). Motion carried. (8.4) Award of contract for the Salina Soccer Complex Restroom/Concession Building, Project No. 03-1399, Phase IIB. Shawn O'Leary, Director of Public Works, explained the project, bids received, project funding, and staff's recommendation to reject the bids that were submitted. John Plummer, Wilson & Company, noted reasons of why the project was over the estimate; those factors included the size of the project, lack of contractor interest, increase in the scope of work, deadline dictated, increase cost in materials, labor and fuel, and the firm under estimating the project. Mr. Plummer then responded to Vice -Mayor Jilka's question regarding the estimate and when it was done. A discussion followed between Commissioner Divine, Commissioner Perney, Mr. Plummer, Mr. O'Leary, and Mr. Gage regarding changes to the project that may help reduce the cost of the project. A discussion followed between Commissioner Divine and Mr. O'Leary on the impact of not having the facility by the September deadline. Mr. O'Leary, Rod Franz, Director of Finance and Administration, and Steve Snyder, Director of Parks and Recreation, responded to Vice -Mayor Jilka's question regarding the amount of money that has been paid by the Salina Soccer Club and their existing obligation. Moved by Commissioner Divine, seconded by Commissioner Vanier, to reject the bids for the Salina Soccer Complex Restroom/Concession Building, Project No. 03-1399, Phase IIB and direct staff to investigate alternative designs and construction methods needed to complete the project within the architect's estimated costs. Aye: (4). Nay: (0). Motion carried. (8.5) Determine the status of three signal systems located in downtown Salina. Page 2 Commission Action # Shawn O'Leary, Director of Public Works, explained the creation of the Downtown Traffic Signal Task Force, the task force's requests, the warrant analysis conducted by Bucher, Willis and Ratliff Corporation, and the fiscal impact. Mr. O'Leary noted that the warrants at the locations are not met. i w ? Commissioner Divine noted that she is an employee with Bucher Willis and Ratliff, e however felt that she would be able to participate on the item due to the fact that the item relates to the signalization and not a contract with the firm. G k Commissioner Perney commented on the reduction of pedestrian traffic at Santa Fe and Mulberry and the Downtown Traffic Signal Task Force recommendation of removing the signal at that location. Vice -Mayor Jilka noted the 38 percent decrease in traffic and that most of the collisions at s that location has been rear end collisions. Commissioner Divine concurred with the task force and fellow commissioners. 06-722 ! Moved by Commissioner Perney, seconded by Commissioner Divine, to direct staff to remove the traffic signal system and install a two-way stop controlled system at Santa Fe Avenue and Mulberry Street. Aye: (4). Nay: (0). Motion carried. Commissioner Perney noted that majority of the task force agreed with retaining the signals at Fifth and Iron, but objected to the addition of mass arms. He also noted that he believed that there would be increase traffic due the closure of Fourth Street and the construction of the new parking garage on Fifth Street. Mr. O'Leary commented on the time of day when the analysis was conducted. i Commissioner Perney explained that he is hopeful that there will be an increase development in the downtown area and would require the signalization. Commissioner Perney questioned the date of time the analysis was conducted, the volume, average speed, temperature, and traffic counts there were noted on the analysis. Charlie Swinger, Bucher, Willis and Ratliff Corporation, responded to Commissioner Perney's concerns. Vice -Mayor Jilka and Commissioner Divine commented on the site distance at this location. 06-7228 Moved by Commissioner Perney, seconded by Commissioner Vanier, to direct staff to retain the traffic signal system at Fifth Street and Iron Avenue and proceed to preliminary design with Bucher, Willis and Ratliff Corporation. Aye: (4). Nay: (0). Motion carried. Commissioner Perney commented on the reduction of vehicle and pedestrian traffic at Seventh Street and Iron Avenue; however, he wants to have a downtown that will be pedestrian friendly for the future. He felt that there is a lot of potential future development in this area and would increase pedestrian traffic. He also felt that there are high traffic volumes during the late evenings, when the analysis was not conducted. Brad Johnson, City Engineering, and Mr. O'Leary responded to Vice -Mayor Jilka's and Commissioner Perney's questions regarding on whether parking spaces would need to be removed if the lights were to be removed and accident history at the intersection. Commissioner Divine noted that she has received public comments on the issue, with majority of them wanting the lights to be retained. She also expressed concerns with the parking spaces and having the aesthetics compliment the United Building. Commissioner Vanier also noted that he too has received comments on the issue, with the majority of them wanting to retain the lights. He also expressed a need for a comprehensive plan for the area and the future lighting improvements. Page 3 Commission Action # 06-722 Moved by Commissioner Divine, seconded by Commissioner Vanier, to direct staff to retain the traffic signal system at the Seventh Street and Iron Avenue and proceed to preliminary design with Bucher, Willis and Ratliff Corporation. Aye: (4). Nay: (0). Motion carried. 1 1 None. OTHER BUSINESS ADJOURNMENT Moved by Commissioner Vanier, seconded by Commissioner Divine, that the Regular Meeting of the Board of Commissioners be adjourned. Aye: (5). Nay: (0). Motion carried. The meeting adjourned at 5:25 p.m. X��! Donnie D. Marrs, Mayor [SEAL] AT EST: 'A"o- Lieu Ann Elsey, CMC1�1 Clerk Page 4