03-16-2006 Minutes
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The regular monthly meeting of the Salina Public Library Board of Trustees was
held at 7:00 a.m. on Thursday, March 16,2006, in the Tech Center Meeting Room.
The following Board members were present: Harris Rayl, James Hall, Betsy
Scholten, Debbie Divine and Janice Ostrom Others present were Joe McKenzie, Mike
Wilson, observer for the League of Women Voters and David Clouston from The Salina
Journal.
Betsy Scholten called the meeting to order and asked for any changes or
additions to the February Board minutes. No changes were suggested.
06-05 On a motion made by Harris Rayl and seconded by Debbie Divine it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library
approves the minutes of the February, 2006 Board meeting. Motion passed.
P.778. 03/16/2006
PUBLIC COMMENTS: None
FRIENDS OF THE LIBRARY REPORT:
The Friends Book Sale is scheduled for this weekend. They are looking over the
scholarship applications. The Friends will also provide funding for the Summer
Reading Program T-shirts.
ORIENTATION: Public Relations
Bret Wallace presented the Board with handouts outlining the Public Relations duties as
assigned when he was hired and also a more current version with added duties. He
outlined several projects he has been working on such as the new bulletin boards, social
activities, art exhibit committee, web page updates, staff newsletter, updating blogs,
CLASS catalog and promotional materials and working on calendar projects. He also
spoke about the Public Relations budget line item. Last year we allotted $18,000 for
Public Relations and spent about $1,000 over that amount. Due to all the added Public
Relations activities the budget line item has been increased to $30,000.
DISCUSSION: CLASS Update
Joe handed out a sheet outlining the Summer CLASS offerings. The Library will have
1000 summer catalogs printed. Approximately 500-600 catalogs will be mailed directly
to students who enrolled in Fall and Spring classes. The rest will be distributed through
the Library.
DISCUSSION: Planning update
Joe McKenzie reported that the next meeting will be held on March 29,2006. The
Department Heads were given information from around the country and web site links
to go through and report back on tnnds in service at the March 29th meeting. The
committee is narrowing discussion down and focusing on senice responses. There may
be a possibility of having Chris come to the next board meeting and give a report on the
process.
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REPORT: Nominating Committee
The Nominating Committee proposed the slate of officers for the 2006-2007 term as
follows: Lynne Ryan-President; David Hawksworth-Vice President; James Hall-
Treasurer and Sheldon Lilak-Secretary.
06-06 On a motion made by Betsy Scholten and seconded by Harris Rayl it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library accept
the slate of officers proposed by the Nominating Committee. Motion passed.
P.779.03/16/2006
FINANCIAL REPORT:
Joe McKenzie went over the Revenue and Expenditure report and the added column
showing YTD budget amount. Discussion followed. Harris commented that he
appreciates the YTD column.
Joe McKenzie handed out the Audit Report. The Board members will take this home
and look it over. Discussion of the Audit will be on the April meeting agenda.
STATISTICAL REPORT:
No questions or comments.
LIBRARIAN'S REPORT:
Joe reported that Sandy and Roberta are attending a conference in Wichita the next few
days. The architect is looking for a screen we could place over the skylights in the coffee
bar area to help with the heat. He is worried about breaking the glass if we tint the
windows. We are looking into building a dumpster area on the west side of the building.
We generate a lot of trash and this would be less unsightly than trash bags sitting on the
dock. Joe spoke about the downloadable audio book project. This should be available
state wide by May. Users can use their Kansas Library card to download audio books to
a CD or transfer to a MP3 player for no charge. Lori Brack will conduct seven
interviews for the CLASS Assistant position. She will probably make a decision the
week after next. Joe will be gone March 20th thru the 25th to a PLA conference.
Joe has received suggestions on solutions to the cooling problem in the computer
training lab. He will work on getting bids for this project.
The Oracle update was installed yesterday and we will hopefully do the SIRSI upgrade
in 30 days. We are still working on the online overdue notices. Art is also working on
setting up some type of in-house calendar.
NEW BUSINESS:
DIRECTOR'S EVALUATION:
Joe handed out the evaluation forms and directed the board members to return them to
Harris Rayl by March 31St. Sandy will hand out evaluation forms to all of the
employees and have them sent to Harris by March 31st. Betsy will appoint someone to
help Harris compile the results and make a report back to the Board.
BOARD COMMENTS:
None
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06-07 On a motion made by Harris Rayl and seconded by Debbie Divine it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library adjourns
the March 16,2006 meeting. Motion passed. P. no, 03/16/06
ADJOURNMENT: There being no further business to come before the Board, the
meeting was adjourned.
CJ~
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