04-24-2006 MinutesCommission
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CITY OF SALINA, KANSAS
REGULAR MEETING OF THE BOARD OF COMMISSIONERS
April 24, 2006
4:00 p.m.
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Z The City Commission convened at 2:30 p.m. in a Study Session for an Employee Memorial, and Pre -
w Budget discussion. The Regular Meeting of the Board of Commissioners was called to order at 4:00
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p.m. in Room 107, City -County Building. A roll call was taken followed by the Pledge of Allegiance
and a moment of silence.
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There were present:
Mayor Donnie D. Marrs, Chairman presiding
Commissioner Deborah P. Divine
Commissioner Alan E. Jilka
Commissioner R. Abner Perney
Commissioner John K. Vanier H
comprising a quorum of the Board, also present:
Jason A. Gage, City Manager
Greg Bengtson, City Attorney
Penny Day, Deputy City Clerk
Absent: None
CITIZEN FORUM
None.
AWARDS - PROCLAMATIONS
(4.1) The day of April 28, 2006 as "Arbor Day" in the city of Salina. John Wachholz, Chairman
of the Tree Advisory Board, read the proclamation and announced upcoming events.
(4.2) The week of April 23-29, 2006 as "National Volunteer Week" in the city of Salina.
Lindsey Knopf, Youth Coordinator for The Volunteer Connection, read the proclamation and
announced upcoming events.
PUBLIC HEARINGS AND ITEMS SCHEDULED FOR A CERTAIN TIME
None
CONSENT AGENDA
(6.1) Approve the minutes of April 17, 2006.
06-719611 Moved by Commissioner Divine, seconded by Commissioner Jilka, to approve the consent
agenda as presented. Aye: (5). Nay: (0). Motion carried.
None.
DEVELOPMENT BUSINESS
ADMINISTRATION
(8.1) Second reading Ordinance No. 06-10327 amending Section 42-552 of the Salina Code
pertaining to general provisions of off-street parking.
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Mayor Marrs reported that Ordinance No. 06-10327 was passed on first reading on April
17, 2006 and since that time no comments have been received.
06-7197 Moved by Commissioner Jilka, seconded by Commissioner Perney, to adopt Ordinance
No. 06-10327 on second reading. A roll call was taken. Aye: (5) Divine, Jilka, Perney, Vanier, Marrs.
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Nay: (0). Motion carried.
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(8.2) Consider request for special sales tax funding from SANE/SART (Sexual Assault Nurse
Examiner/Sexual Assault Response Team).
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Commissioner Vanier recused himself due to a conflict of interest.
Rodney Franz, Director of Finance and Administration, explained the request.
Mr. Franz and Jason Gage, City Manager, responded to Commissioner Divine's question
concerning the request being approved for a single year, instead of multiple years.
Tom Martin, Executive Director, Salina Regional Health Foundation, 106 Overhill,
commented on the creation of the program and the contributions that they are receiving from other
organizations.
06-7198 Moved by Commissioner Perney, seconded by Commissioner Jilka, to
authorize the City Manager to enter into a contract with the Salina Regional Health Center to fund the
SANE/SART program in the amount of $33,000 for 2006. Aye: (4). Nay: (0). Abstain: (1) Vanier.
Motion carried.
Commissioner Vanier returned.
(8.3) Dedication of public street right-of-way in Block 24 of the Schilling Subdivision
(Postponed from March 6).
Shawn O'Leary, Director of Public Works, explained the dedication, and the proposal for
improvements that has been agreed upon by the majority of the abutting property owners, plus the
steps that would occur upon Commission approval.
Mr. O'Leary responded to Commissioner Divine's questions concerning the replacement of
the current water and sewer lines, and access to the storage units, and to Commissioner Vanier's
question regarding the cul-de-sac, and how the dollar amount for the property owners was decided
upon.
Mr. O'Leary then answered Mayor Marrs' question concerning the re -addressing of the
properties involved.
Tom Vandervoort, Access Storage, 2145 Centennial, responded to Commissioner Vanier's
question regarding how they arrived at the $5,000 amount for the property owner's portion of the
proposed improvement.
Mr. O'Leary then responded to Commissioner Perney's question concerning how this issue
was brought to the City's attention, and whether the abutting property owner's would have any say in
the renaming of the street.
Commissioner Vanier expressed his concerns with the city attempting to correct a mistake
from 30 years ago by spending this much money to benefit six property owners.
A discussion followed between Mayor Marrs, Mr. O'Leary and Mr. Gage regarding the
property owner's portion of improvement cost in new subdivisions, the zoning of the area, and
maintenance responsibility of the street in the future.
Mr. O'Leary then responded to Commissioner Perney's question on whether these six
properties were assessed for past improvements done to Centennial Road, and Commissioner
Vanier's question on whether any additional property would need to be acquired for the cul-de-sac.
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06-7199 Moved by Commissioner Divine, seconded by Commissioner Jilka, to accept the right -of -
ay dedication and accept/approve the property owner's cost sharing proposal, and authorize staff to
froceed with the appropriate steps.
Commissioner Perney expressed his opposition to this proposal.
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w Commissioner Divine stated that the street is owned by the City; therefore it is the City's
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n Commissioner Vanier questioned the cost to the property owners for the proposed
improvements.
Mr. O'Leary clarified that if the dedication is accepted, then the proposed improvements
would come back to the Commission for approval.
Mr. Gage commented on different perspectives of responsibility, and explained that an
executive session would be an option for the Commission.
Commissioner Jilka stated that he agreed with Commissioner Vanier; however since there
are no other options being suggested, he would support this proposal.
Mayor Marrs called the question. Aye: (3). Nay: (2) Perney, Vanier. Motion carried.
(8.4) Award of contract for the 2006 Joint and Crack Sealing, Project No. 06-1576.
Brad Johnson, City Engineer explained the bids received for the 2006 Joint and Crack
Sealing Project, and the 2006 Latex Modified Slurry Seal Project. He also explained the fiscal impact
of these projects.
Mr. Johnson responded to Mayor Marrs' question regarding which streets were included in
the alternate bids.
06-7200 Moved by Commissioner Divine, seconded by Commissioner Vanier, to award the contract
for the base and alternate bid for the 2006 Joint and Crack Sealing, Project No. 06-1576 to Lafarge
North America, Inc. in the amount of $36,259.20. Aye: (5). Nay: (0). Motion carried.
(8.5) Award of contract for the 2006 Latex Modified Slurry Seal, Project No. 06-1577.
06-7201 Moved by Commissioner Perney, seconded by Commissioner Divine, to award the
contract for the base and alternate bid for the 2006 Latex Modified Slurry Seal, Project No. 06-1577 to
Ballou Construction Company, Inc. in the amount of $163,301.50. Aye: (5). Nay: (0). Motion carried.
(8.6) Award of contract for 2006-2007 Spring and Fall Street Marking, Project No. 06-1586.
Brad Johnson, City Engineer explained the project and the bids received.
Mr. Johnson responded to Mayor Marrs' question regarding the actual amount of the
contract being for four seasons.
Mr. Johnson clarified as requested by Commissioner Divine that the City Commission
would be approving a contract that would cover the next four seasons.
06-7202 Moved by Commissioner Divine, seconded by Commissioner Vanier, to award the
contract for the 2006-2007 Spring and Fall Street Marking, Project No. 06-1586 to Twin Traffic
Marking Corporation in the amount of $26,000 per season. Aye: (5). Nay: (0). Motion carried.
(8.7) Mayor board appointments.
Mayor Marrs announced the following board appointments.
Commissioner Vanier: Salina Airport Authority
Salina Arts and Humanities Commission
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Commissioner Jilka: Salina Housing Authority
Salina -Saline County Building Authority Board
Commissioner Perney: North Central Region Planning Commission
Board of Health
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Convention and Tourism Committee
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Commissioner Divine: Board of Health
Salina -Saline County Building Authority Board
Justice Assistance Grant Board
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Mayor Marrs Library Board
Saline Economic Development Council
Salina Area Chamber of Commerce Board
Industrial / Economic Development Executive Committee
(8.8) Request for executive session (legal).
06-7203 Moved by Commissioner Jilka, seconded by Commissioner Vanier, to recess into executive
session for 20 minutes to discuss with legal counsel a matter subject to the attorney-client privilege for
the reason that public discussion of the matter would waive that privilege and adversely affect the
City's interests in the matter and reconvene in this room at 5:15 p.m. Aye: (5). Nay: (0). Motion
carried.
The Commission recessed into executive session at 4:55 p.m. and reconvened at 5:15 p.m.
06-7204 Moved by Commissioner Jilka, seconded by Commissioner Vanier, to recess back into
executive session for an additional 15 minutes and reconvene in this room at 5:30 p.m. Aye: (5). Nay:
(0). Motion carried.
The Commission recessed into executive session at 5:15 p.m. and reconvened at 5:55 p.m.
None.
OTHER BUSINESS
ADJOURNMENT
06-7205 Moved by Commissioner Jilka, seconded by Commissioner Perney, that the Regular
Meeting of the Board of Commissioners be adjourned. Aye: (5). Nay: (0). Motion carried. The
meeting adjourned at 5:55 p.m.
Donnie D. Marrs, Mayor
[SEA]L]
TEST:
Penny D , Leputy Ci Cl rk
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