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03-27-2006 MinutesCommission Action # CITY OF SALINA, KANSAS REGULAR MEETING OF THE BOARD OF COMMISSIONERS March 27, 2006 4:00 p.m. The City Commission convened at 2:30 p.m. in a Study Session for a Downtown Traffic Signals and UJ Broadway Boulevard projects discussion. The Regular Meeting of the Board of Commissioners was called to order at 4:00 p.m. in Room 107, City -County Building. A roll call was taken followed by the Pledge of Allegiance and a moment of silence. 0 There were present: Mayor Deborah P. Divine, Chairman presiding Commissioner Alan E. Jilka Commissioner Donnie D. Marrs Commissioner R. Abner Perney Commissioner John K. Vanier H comprising a quorum of the Board, also present: Jason A. Gage, City Manager Greg Bengtson, City Attorney Lieu Ann Elsey, City Clerk Absent: None CITIZEN FORUM None. AWARDS - PROCLAMATIONS (4.1) The week of April 2 — 8, 2006 as "The Week of the Young Child" in the City of Salina. Marilyn Ericson, Program Director of the Small World Early Learning Center, read the proclamation and announced upcoming events. PUBLIC HEARINGS AND ITEMS SCHEDULED FOR A CERTAIN TIME None. CONSENT AGENDA (6.1) Approve the minutes of March 20, 2006. (6.2) Resolution No. 06-6269 authorizing the City Manager to execute an agreement with Sunflower Insurance Group, Inc. to provide insurance broker services. Commissioner Jilka requested that Item 6.2 be removed from the consent agenda. 06-7169 Moved by Commissioner Marrs, seconded by Commissioner Perney, to approve Item 6.1 of the consent agenda as presented. Aye: (5). Nay: (0). Motion carried. City Manager Jason Gage responded to Commissioner Jilka's question on how often the city sought bids for these services. Commissioner Jilka expressed the importance of doing this periodically. 06-7170II Moved by Commissioner Jilka, seconded by Commissioner Vanier, to adopt Resolution No. 06-6269. Aye: (5). Nay: (0). Motion carried. DEVELOPMENT BUSINESS None. Page 1 Commission Action # ADMINISTRATION (8.1) Second reading Ordinance No. 06-10326 providing for the vacation of a drainage N easement, a portion of a utility/drainage easement, and a platted building setback line located in Lot 1, z Block 1 of the Foley Addition. Mayor Divine noted that Ordinance No. 06-10326 was passed on first reading on March 20, 2006 and since that time no comments have been received. 0 06-7171 Moved by Commissioner Perney, seconded by Commissioner Vanier, to adopt Ordinance No. 06-10326 on second reading. A roll call was taken. Aye: (5) Jilka, Marrs, Perney, Vanier, Divine. Nay: (0). Motion carried. (8.2) Transfer of a 1993 Carpenter ambulance to Saline County Emergency Management. Fire Chief Darrell Eastin explained the transfer. Chief Eastin also responded to Mayor Divine's question regarding the vehicle's value and Commissioner Marrs' question regarding the transfer. 06-7172 Moved by Commissioner Vanier, seconded by Commissioner Jilka, to direct staff to transfer the 1993 Carpenter ambulance to Saline County Emergency Management. Aye: (5). Nay: (0). Motion carried. (8.3) Resolution No. 06-6265 affirming the policy regarding prepayment of special assessments and amending the administrative fee established. Rodney Franz, Director of Finance and Administration, explained the current prepayment policy, amendment and the fees. Mr. Franz then responded to Commissioner Jilka's question regarding the fiscal impact and Commissioner Marrs' question regarding the number of properties involved. 06-7173 Moved by Commissioner Marrs, seconded by Commissioner Perney, to adopt Resolution No. 06-6265. Aye: (5). Nay: (0). Motion carried. (8.4) Resolution No. 06-6262 authorizing a license agreement with USD 305 to allow the placement of a sign in the public right-of-way on Canterbury Drive adjacent to Schilling Elementary School. Brad Johnson, City Engineer, explained the agreement. Mr. Johnson responded to Mayor Divine's and Commissioner Marrs' questions regarding the placement of the sign. Dean Andrew, Director of Planning and Community Development, responded to the Mayor Divine's question regarding property ownership. 06-7174II Moved by Commissioner Perney, seconded by Commissioner Marrs, to adopt Resolution No. 06-6262. Aye: (5). Nay: (0). Motion carried. (8.5) Authorize agreement for a detailed study of the effects of the drainage improvements in south and central Salina (Project No. 06-1589). Brad Johnson, City Engineer, explained the agreement, funding, and scope of work. Shawn O'Leary, Director of Public Works and Mr. Johnson responded to Commissioner Marrs' question regarding the effects to properties served by detention basins and the inclusion of the detention pond serving the Central Mall, and if the study would cover areas that are currently undeveloped that will be served by a detention pond. A discussion followed between Commissioner Vanier, Mr. Johnson and Jason Gage, City Manager, regarding the floodplain. Page 2 Commission Action # Commissioner Marrs commented on the scope of work, and the importance to address as much as possible within this agreement. 06-7175 Moved by Commissioner Marrs, seconded by Commissioner Jilka, to authorize an agreement for a detailed study of the effects of the drainage improvements in south and central Salina with URS Corporation in the amount of $20,000. Aye: (5). Nay: (0). Motion carried. a w (8.6) Status report regarding properties scheduled for abatement. Mike Roberts, Building Official, explained the current deadline of March 27, 2006 of showing substantial progress; he continued to explain that staff felt that this has not been met. He also noted that the property located at 239 S. Tenth Street has been transferred from the residents to the mortgage company and a proposal has been submitted to staff of repairs to be completed. Mr. Roberts then responded to Commissioner Marrs question regarding the building permit and classifying structures as a nuisance. Mayor Divine expressed concerns of demolishing structures with progress being made. Jason Gage, City Manager, explained abatement of repair versus demolition of the structure. A discussion followed between Commissioner Marrs and Mr. Roberts regarding the building permit process for structures that have been damaged by fire. Mr. Roberts also responded to Commissioners Vanier's and Marrs' questions regarding the amount of time needed to repair the structures in order to have them removed from the nuisance listing. Discussions followed between Mr. Gage, Mayor Divine, and Commissioner Marrs regarding the abatement to repair process and the dangerous structures, nuisance, and abatement regulations. Additional discussions followed between the Commissioner Marrs and Mr. Roberts on the work required to be done in order for the structures to be released from the listing. Michael Schrage, Deputy City Manager, commented on the statutory regulations and felt that the property owners had knowledge of the work that needed to be completed. A discussion followed between Mayor Divine and Commissioner Marrs regarding the abatement process. Curt Lewis, Attorney for South and Associates representing Washington Mutual, commented that his client has recently taken possession of the house located at 238 S. Tenth Street in February of 2006. He continued to explain that they are the process of repairing the structure and the project should be completed within four months; therefore, they are requesting an extension. Ron Frank, property owner of 252 Smithers, asked the City Commissioner for an extension, explaining that they have started work, but due to unexpected circumstances have been unable to complete the repairs necessary to have the structure removed from the listing. Mr. Frank also responded to Commissioner Jilka question regarding the amount of time needed to complete; he stated that the work could be completed in approximately two months. A discussion followed between Commissioner Marrs and Mr. Frank regarding the work that needed to be done to complete the project. Mr. Lewis commented on the work to be done on the structure on Tenth Street to complete the project and his client's attempt to restore the historic features of the structure. A discussion followed between Mr. Roberts, Mr. Gage, and Commissioner Marrs regarding the work that is necessary in order to be removed from the nuisance listing. Mr. Roberts clarified that the required work for each of the structures is listed on the original violation notice that each property owner had received. Once the work is completed to correct the violation, the structures could be removed from the abatement listing. Page 3 Commission Action # �I I I� 1 06-7176 Moved by Commissioner Marrs, seconded by Commissioner Jilka, to direct staff to draft the necessary resolutions and publish the appropriate public notices to provide for an amended deadline of five months for the structure located at 238 S. Tenth Street and 60 days for the structure located at 252 Smithers in accordance to the original violation notices. Aye: (5). Nay: (0). Motion carried. Z a W OTHER BUSINESS None. a 0 ADJOURNMENT 06-7177 Moved by Commissioner Vanier, seconded by Commissioner Jilka, that the Regular Meeting of the Board of Commissioners be adjourned. Aye: (5). Nay: (0). Motion carried. The meeting adjourned at 5:15 p.m. k' [SEAL] A TEST: %1aL-1 &A`- '6e�r Lieu Ann Elsey, City Clerk Deborah Divine, Mayor Page 4