Governmental Center
JOINT-. OCCUPANCY GOVERNMENTAL BUILDING STUDY
SCOPE OF STUDY
A study shall be made for the purpose of coordinating the long-range planning
of city-county governmental building facilities and services.
A survey and analysis shall be made of all administrative and office-type
functions and operations of the City of Salina and Saline County governmental
departments.
The survey shall include consultation with public officials (city and county)
for the purpose of studying the present operations performed by each department,
the personnel and the floor space required to satisfy these service demands.
With data assembled from the present functions and operations study, make
determination of future space requirements for all governmental activities as
will be dictated by future community growth and development. Determine not
only the size of individual departmental space requirements but also the rela-
tionship of the function of the office to the need for public accessibility.
In conjunction with the above referenced functions and operations study,
determine the need for physical plant facilities for related governmental
functions, such as county and city public school administration, public health
services, Civil Defense, and so forth.
Evaluate the existing City Hall and the existing County Court House to determine
their adequacy, physical conditions, efficiency, probable life expectancy, siting,
and similar considerations. The purpose of this evaluation study is to determine
the practicability of renovation~ remodeling~ and/or additions to the present
structures to satisfy projected needs.
Make determination of those ope rations, functions, and requirements which could
be coordinated and/or combined to provide moœ efficient use of space, equipment
and man power and result in less first costs for capital improvements as well
as annual operating and maintenance costs.
These operations, functions, and requirements will include but will not neces-
sarily be limited to such items as record storage, off-street parking, court
rooms and related facilities, meeting rooms, building services, and so forth.
Translate the facility needs determined by the above studies into three alter-
nate solutions:
(a)
(b)
Improvements to existing structures
The Construction of New Individual City Hall and County Court
Hous e Buildings
The construction of a joint-occupancy City-County Building
(c)
Alternate evaluations shall be referenced to a comparison of initial capital
improvement outlays, operational and maintenance expenses and potential service
level to the community.
-1-
The analysis of the alternate solution providing for a joint-occupancy build-
ing shall include suggested:
(~
Administrative organization to build, operate, and maintain a joint
occupancy building.
Division of initial capital improvement outlays.
Division of operation and maintenance costs.
(b)
(c)
Conduct research of the legal considerations that would or could be involved
in the construction and operation of a joint occupancy facility.
-2-
JOINT-OCCUPANCY GOVERNMENTAL BUILDING STUDY
PROJECT FINANCING
Item
No.
Description
Cost of Services
By Municipality
$
400.00
1,400.00
1,400.00
1,100.00
900.00
Cost of Work
by Contractor
$ 2,250.00
2,200.00
11 , 075 . 00
6,100.00
2,500.00
2,050.00
2,150.00
3,450.00
1,050.00
3,950.00
3,025.00
14,900.00
$54,700.00
61,800.00
406.00
None
62,206.00
Difference between current planning program and the original program
1.
2.
3.
4.
5.
6.
7.
8.
Population Study and Forecasts
Economic Base Study
Land Use Study
Community Facilities Plan
Central Business District Plan
Aerial Photography
General Development Plan
Assembly, Reproduction, and Publishing
of Comprehensive Plan
Subdivision Rules and Regulations
Capital Improvement Program
Meetings, Conferences, Hearings & Public
Relations
Joint-Occupancy Governmental Building
Study
9.
10.
II.
13.
Total Planning Cost
Federal Inspection Fee
Other Eligible Costs
Cost Sharing Basis Total
One-third Above Amount
State Planning Division Fee
Total to be Provided by
Municipality
In Services
In Cash
Direct Cash Contributions -
City of Salina
Saline County
Total
1,100.00
200.00
600.00
$ 7,100.00
$20,735.00
3,110.00
23,845.00
7,100.00
16,745.00 v'
$ 2,861.50
2,861.50
$ 5,723.001/'
$5, 723.00
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A PPENDIX A
SCOPE OF SERVICES
PHASE I
General Factors Affecting Feasibility of a Joint City-County Building
1.
Legal aspects of Joint Facilities.
(a) Is it legally possible to have a Joint City-County Facility?
(b) How can such a buìlding and site be legally financed?
(c) Is additional legislation required?
A summary of all applicable statutes will be prepared and offered to the
attorneys for confirming statements as to the applicability to Salina and
Saline County.
2.
Structural analysis of existing buildings.
A brief inspection of the Police Station, City Hall and the County
Courthouse will be performed to confirm conditions reported in
the" 701" Interim Planning report.
3.
Analysis of existing sites.
The existing sites will be platted. to show City and County
owned real estate and building areas. The site restrictions
and availability will be compared to approximate needs.
"
":to
Evaluation of traffic circulatiom and parking at the present sites.
The present traffic pattern, volume of traffic and parking
patterns will be mapped to show possible future revision of
traffic flow, parking and possible street closures.
5.
Inventory of existing facilities (City Building and Courthouse).
(a) Space available to each department.
(b) Space used by each department.
(c) Percent of available space used by each department.
(d) Deficiencies by department.
The office space as reported in the" 701" study will be reviewed
and related to present conditions.
Appendix A Sheet 1 of 8
6.
Adequacy and service,abili~y of Ptopo~e(l sites and sttuctures.
The potential of expansion of the City Hall, and the County
Courthouse will be reviewed and evaluated.
7.
Investigations of factors which would influence cost of a joint City-
County facility.
The cost factors of existing combined City-County functions
in other similar communities will be collected and reviewed
as they relate to Salina and Saline County.
8.
Land Use Analysis.
The existing land use adjacent to the sites and on the sites
will be evaillated.
9.
Use or uses of present sites and buildings if Joint City-County Building
is located on an entirely different site.
Suggested future uses of any City or County-owned' building
sites, should they not be included in the final governmental
center, will be discussed.
10.
Recomrnendations.
A summary of all finqings will be reported.
Appendix A Sheet 2 of 8
PHASE II
Location and Organization Studies
1.
Investigate several sites on which the building or group of buildings could
be located.
The proposed building or buildings will be related to several alternate sites
and studies as to circulation, parking and their relation to the Central
Business District.
2.
Study sites as they relate to:
(a) Present and Future Population.
(b) Existing Public Buildings (Library, Auditorium, Etc.).
(c) Traffic Circulation.
(d) The Central Business District.
(e) Other Non-Residential Buildings.
(f) District Zoning.
(g) Existing Off-Street Parking.
(h) Public Utilities (Water and Sewer).
(i) Land Acquisition Possibliities.
These items will offer confirmation as to the qualifications of a proposed
site.
3.
Estimate cost of various sites.
Assessed valuation of non-public property will be gathered and a factor
will be applied to determine approximate land costs.
4.
Determine feasibility of building on the various sites.
Relationship of proposed sites to existing and possible future adjacent
public uses will be reported.
5.
Methods of financing.
Several methods of financing will be discussed and correlated with the
attorneys as to legality.
A ppendix A Sheet 3 of 8
6.
Report advantages and disadvantages of the sites studied.
7.
Ownership and operation.
The several methods of ownership and operation will be explored and
discussed.
8.
Recommendations.
A summary of findings will be reported.
A ppendix A Sheet 4 of 8
PHASE III
Architectural Feasibility Studies
Proposed City--County Government Center
This phase of study would include a thorough analysis of:
Departmental space requirements
Departmental relationships
Public use areas
Inter-Governmental relationships
Symbolical importance of Departments
J oint use facilities
Effects of automation
Utility and service functions
Operatíng costs
Civil Defense
Construction costs
Future expansion
Par king
DEPARTMENTAL SPACE REQUIREMENTS
Requirements as determined from present needs
Requirements as determined from future needs; year 19 '75; year 2000.
Number and type of work stations and area required by each.
Circulation within' d~partment
Number and size of private offices
Appendix A Sheet 5 of 8
Number and size of special rooms - 10 e. vaults, etc"
Customer service areas
General storage space
Specialized storage space
Drive-in service windows
DEPARTMENTAL RELATIONSHIPS
This is described in graphic form in the Interim Community Facil-
ities Plannin~ Repor!, of July 1963, but would be studied in more detail
regarding the interrelatíonship of various departments within both gov-
ernments"
PUBLIC USE AREAS
Size of lobbies, corridors, waiting areas, etc.
Number and size of court rooms, committee rooms, etc.
Priorities of departments for Publíc Access. (Enlarge upon the in-
formation included in the report mentioned above. )
INTER-GOVERNMENTAL RELATIONSHIPS
This, also, is outlined in the July 1963 report, but would be anlyzed
and elaborated upon where desirable.
SYMBOLICAL IMPORTANCE OF DEP AR TMENTS
Some departments, such as the Board of County Commissioners, or
the Board of City Commissioners, the City Manager, Court Rooms, and
other similar parts of City-County Government - have a symbolical re-
lationship and image in the mind of the Public that necessitates a place-
ment or architectural treatment that is special and distinct from the
clerical, or office type departments"
These areas should be studied from the standpoint of the individual
government and from inter-governmental standpoint also.
JOINT USE FACILITIES
Departments or service functions, IF ANY, which would be dup-
licated if separate buildings are constructed.
Appendix A Sheet 6 of 8
EFFECTS OF AUTOMATION
Consultants of one or more companies specializing in computors,
or other automation equipment, would be called in to analyze ways in
which electronic computors, etc. could be used to increase efficiency
and/ or reduce space requirements.
A computor system could perhaps serve one or more departments.
UTILITY AND SERVICE FUNCTIONS
Space requirements for heating and air conditioning
Separate buildings
Combined building
Other?
Telephone and Inter~communication
Custodial storage and work areas
Mail service
Deliveries
OPERA TING COSTS
Comparative costs of housekeeping, maintenance, repair and
replacement over a 50 to 75 year period should be compared. This
would involve personnel costs as well as supplies and materials.
CIVIL DEFENSE
The possibility of obtaining Federal financial assistance for the
construction of a fallout shelter as part of the project may be invest-
igated if it is desirable.
CONSTR UCTION COSTS
Approximated on a cost per area basis as determined from the
above Space Analysis and related to generally available statistics for
similar projects. (For instance F, W. Dodge Corporation Construction
Reports).
A ppendix A
Sheet 7 of 8
FUTURE EXPANSION
Will expansion be uniform in both Governments?
How should expansion be provided to avoid one Government infringing
on the rights of the other?
PARKING
Will there be more land use if parking is provided for two separate
facilities as compared to a combined facility?
Other considerations.
RECOMMENDA TIONS
The studies included in Phase III will be in the form of written
reports, charts, graphs, diagrams, etc., but will not include
any architectural design drawings.
It will be possible, (if the Owner so desires), to establish an
amount for a bond election or other final financing programs
after the completion of Phase III. However, it would be advis-
able to delay the initiating of final financing until an Architect
has been selected for the project and Preliminary Schematic
Designs have been completed.
An estimated construction cost would be established from the
Schematic Design.
Development of Schematic Plans and Exterior sketches, outline
specifications, and a cost estimate as required for the establishing
of an amount for financing, could be considered as Phase IV.
This would provide necessary information required for the final
financing program.
Phase V, (when the Owner is ready for it), would be the con-
tinuation of the complete Architectural Services, including De-
sign Development, Preparation of Working Drawings and Specifi-
cations, and the Supervision and Administration of Construction
Appendix A Sheet 8 of 8