03-20-2006 MinutesCommission
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CITY OF SALINA, KANSAS
REGULAR MEETING OF THE BOARD OF COMMISSIONERS
March 20, 2006
4:00 p.m.
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The City Commission convened at 3:45 p.m. for a Citizens' Open Forum. The Regular Meeting of the
W Board of Commissioners was called to order at 4:00 p.m. in Room 107, City -County Building. A roll
call was taken followed by the Pledge of Allegiance and a moment of silence.
There were present:
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Mayor Deborah P. Divine, Chairman presiding
Commissioner Alan E. Jilka
Commissioner R. Abner Pemey
Commissioner John K. Vanier H
comprising a quorum of the Board, also present:
Jason A. Gage, City Manager
Michael Schrage, Deputy City Manager
Penny Day, Deputy City Clerk
Absent: Commissioner Donnie D. Marrs
None.
CITIZEN FORUM
AWARDS - PROCLAMATIONS
(4.1) The week of April 2 — 8, 2006 as "The Week of the Young Child" in the city of Salina.
Marilyn Ericson, Owner/Program Director of the Small World Early Learning Center, will read the
Mayor Divine opened the public hearing.
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proclamation.
No representatives were present at the meeting, so the Mayor asked the clerk to mail out
their proclamation.
(4.2) Resolution No. 06-6256 expressing gratitude and appreciation to Gregory G. Guard for his
employment with the City of Salina from February 25, 1979 to October 14, 2005.
(4.3) Resolution No. 06-6257 expressing gratitude and appreciation to Robert C. Reinke for his
employment with the City of Salina from January 1, 1989 to December 9, 2005.
(4.4) Resolution No. 06-6258 expressing gratitude and appreciation to Mark L. Laas for his
employment with the City of Salina from November 16, 1991 to February 28, 2006.
06-7153
Moved by Commissioner Pemey, seconded by Commissioner Vanier, to adopt Resolution
Nos. 06-6256, 06-6257, and 06-6258. Aye: (4). Nay: (0). Motion carried.
Mayor Divine noted that Mr. Guard, Mr. Reinke, and Mr. Laas were unable to attend the
meeting, but wanted to express her appreciation for their years of service.
(4.5) Presentation of plaques of appreciation to outgoing board members.
Mayor Divine thanked Philip Kerstetter, Accessibility Advisory Board, Donald Morris,
Salina Airport Authority, Richard Conley, Animal Control Advisory and Appeals Board, Henry
Hoeffner, Building Advisory Board, Mary Douglass, Heritage Commission, Betsy Scholten, Library
Board, Janice Ostrom, Library Board, and Randal Krug, Planning Commission, for their service.
PUBLIC HEARINGS AND ITEMS SCHEDULED
FOR A CERTAIN TIME
(5.1) Public hearing on Petition No. 4274 filed by Bill Moody on behalf of Foley Equipment
Company, requesting the vacation of a drainage easement, a portion of a utility and drainage easement
and a platted building setback line located on Lot 1, Block 1 of the Foley Addition.
(5.1a) First reading Ordinance No. 06-10326.
Mayor Divine opened the public hearing.
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Brad Johnson, City Engineer, explained the request. Mr. Johnson continued to explain the
condition that no development shall occur in the remaining Foley Addition until a replat of the
property is approved and a new drainage easement is dedicated; staff also recommends that the utility
easement and 50 foot landscape buffer easement north of the detention pond easement remain in place.
Mr. Johnson noted that this will not impact the petitioner's plans.
w Dean Andrews, Director of Planning and Community Development, and Mr. Johnson
responded to Mayor Divine's question concerning the detention pond, and the material that will be
used to construct the access drive.
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There being no further comments, the public hearing was closed.
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06-7154 Moved by Commissioner Vanier, seconded by Commissioner Jilka, to approve Ordinance
No. 06-10326 on first reading. Aye: (4). Nay: (0). Motion carried.
CONSENT AGENDA
(6.1) Approve the minutes of March 6, 2006.
(6.2) Resolution No. 06-6260 authorizing an agreement with Colleen Moran for the operation of
concessions at Dean Evans Stadium.
(6.3) Authorize purchase of a police package vehicle from Long McArthur Ford in the amount of
$23,757.
(6.4) Resolution No. 06-6261 authorizing the City Manager to execute an agreement with
Kansas Legal Services to provide indigent council services for the Salina Municipal Court.
(6.5) Resolution No. 06-6263 authorizing the City Manager to enter into an agreement for
strategic planning services with Robert Saunders, in an amount not to exceed $11, 250, plus out-of-
pocket expenses.
Jason Gage, City Manager, responded to Commissioner Jilka's question regarding who is
currently providing indigent council services for the city.
06-7155 Moved by Commissioner Jilka, seconded by Commissioner Perney, to approve the
consent agenda as presented. Aye: (4). Nay: (0). Motion carried.
DEVELOPMENT BUSINESS
None.
ADMINISTRATION
(8.1) Second reading Ordinance No. 06-10325 providing a change in zoning district
classification from R-2 (Multi -Family Residential) to I-2 (Light Industrial) on property addressed as
245 N. Second Street and legally described as Lot 56 on Second Street in the Original Town of Salina.
Mayor Divine reported that Ordinance No. 06-10325 was passed on first reading on March
6, 2006, and since that time no comments have been received.
06-7156 Moved by Commissioner Perney, seconded by Commissioner Jilka, to adopt Ordinance
No. 06-10325 on second reading. A roll call was taken. Aye: (4) Jilka, Perney, Vanier, Divine. Nay:
(0). Motion carried.
(8.2) Authorize purchase of 22 mobile in -car video systems to L-3 Communications in the
amount of $65,340.
Chief Hill explained the original purchase and the reason the equipment was returned, he
continued to explain the bid being awarded to the next lowest bidder at this time. Chief Hill then
responded to Commissioner Perney's question regarding if the video systems would automatically turn
on once the lights and sirens on the car are activated.
06-7157IICommuniMoved by Commissioner Jilka, seconded by Commissioner Vanier, to award the bid to L-3
cations in the amount of $65,340. Aye: (4). Nay: (0). Motion carried.
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(8.3) Authorize the City Manager to notify Cox Communications and Community Access
Television of Salina, Inc. of the City Commission's intent not to object to a change in the monthly
cable television pass through charge.
Jason Gage, City Manager, explained the change in the monthly rate, and the reason for the
change at this time. He also explained how much additional revenue was expected to be created from
w this change.
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06-7158 Moved by Commissioner Jilka, seconded by Commissioner Perney, to authorize the City
Manager to notify Cox Communications and Cable Access Television of Salina, Inc. of the City
Commission's intent not to object to a change in the monthly cable television pass through charge.
Aye: (4). Nay: (0). Motion carried.
(8.4) Authorize purchase of an elevating scraper for the Solid Waste Facility from Foley
Equipment Company in the amount of $372,650, including trade.
Rodney Franz, Director of Finance and Administration, explained the reason for bringing
this piece of equipment to the Commission separately, and the need for the purchase of this piece of
equipment.
Mayor Divine and Commissioner Jilka both thanked staff for how well the report was
written.
06-7159 Moved by Commissioner Perry, seconded by Commissioner Jilka, to authorize the
purchase of an elevating scraper for the Solid Waste Facility from Foley Equipment Company in the
amount of $372,650, including trade. Aye: (4). Nay: (0). Motion carried.
(8.5) General Obligation Temporary Notes and Bonds.
(8.5a) Receive report on bids received on the bonds and notes.
(8.5b) Second reading Ordinance No. 06-10320 authorizing the issuance and delivery
of $2,200,000 principal amount of General Obligation Internal Improvement Bonds, Series
2006-A.
(8.5c) Resolution No. 06-6267 prescribing the form and details of and authorizing the
delivery of $2,200,000 principal amount of General Obligation Internal Improvement
Bonds, Series 2006-A.
(8.5d) Resolution No. 06-6268 authorizing and directing the issuance, sale, and
delivery if $1,800,000 principal amount of General Obligation Temporary Notes, Series
2006-1.
Rodney Franz, Director of Finance and Administration, reported the results of the
temporary note, and bond sale that took place earlier in the afternoon. The low bid that was received
by the city of Salina on the temporary note sale was from Country Club Bank, at 3.5925%, and the low
bid on the general obligation bond sale was also from Country Club Bank, at 4.1394794%. Mr. Franz
then responded to Commissioner Vanier's question regarding how interest rates are compared.
06-7160 Moved by Commissioner Vanier, seconded by Commissioner Jilka, to accept the low bids
from Country Club Bank. Aye: (4). Nay: (0). Motion carried.
06-7161 Moved by Commissioner Vanier, seconded by Commissioner Perney, to adopt Ordinance
No. 06-10320 on second reading. A roll call was taken. Aye: (4) Jilka, Perney, Vanier, Divine. Nay:
(0). Motion carried.
06-7162II Moved by Commissioner Vanier, seconded by Commissioner Jilka, to approve Resolution
No. 06-6267. Aye: (4). Nay: (0). Motion carried.
06-7163II Moved by Commissioner Pemey, seconded by Commissioner Jilka, to approve Resolution
No. 06-6268. Aye: (4). Nay: (0). Motion carried.
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(8.6) Award of contract for the 2006 Subdivision Improvements, Magnolia Hills Estates
Addition, Phase I, Project No. 05-1556.
Brad Johnson, City Engineer explained the scope of the project, the cost estimates, and that
the required financial security had been provided by the developer. Mr. Johnson also responded to
N Commissioner Jilka's question regarding how we advertise for bids.
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Jason Gage, City Manager, also noted that there is only one asphalt plant currently located
in Salina, and that concrete could possibly be used as an alternative. Mr. Johnson stated that he would
offer this to the developer as an option, but noted that ultimately it would be the developer's decision.
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06-7164 Moved by Commissioner Vanier, seconded by Commissioner Perney, to award the contract
for the 2006 Subdivision Improvements, Magnolia Hills Estates Addition — Phase I, Project No. 05-
1556, to APAC — Kansas Inc., Shears Division, Salina in the amount of $668,642.00. Aye: (4). Nay:
(0). Motion carried.
(8.7) Resolution No. 06-6259 providing for the advisability and authorization of improvements
in the Piercy Addition.
Brad Johnson, City Engineer explained the scope of the project, and the final cost
estimates.
Commissioner Perney mentioned that maybe this would be a good project to do a
comparison between using asphalt and concrete.
06-7165 Moved by Commissioner Perney, seconded by Commissioner Jilka, to approve Resolution
No. 06-6259 providing for the advisability and authorization of improvements in the Piercy Addition.
Aye: (4). Nay: (0). Motion carried.
(8.8) Request for executive session (legal).
06-7166 Moved by Commissioner Perney, seconded by Commissioner Jilka, to recess into executive
session for 10 minutes to discuss with the City Attorney a matter subject to the attourney-client
privilege for the reason that public discussion of the matter would waive that privilege and adversely
affect the City's interest in the matter and reconvene in this room at 4:50 p.m. Aye: (4). Nay: (0).
Motion carried.
The City Commission recessed into executive session at 4:40 p.m. and reconvened at 4:50
p.m. No action was taken.
06-7167II Moved by Commissioner Vanier, seconded by Commissioner Perney, to reconvene into
regular session. Aye: (4). Nay: (0). Motion carried.
None.
OTHER BUSINESS
ADJOURNMENT
06-7168 Moved by Commissioner Vanier, seconded by Commissioner Perney, that the Regular
Meeting of the Board of Commissioners be adjourned. Aye: (4). Nay: (0). Motion carried. The
meeting adjourned at 4:51 p.m.
Deborah Divine, Mayor
[SEA]L]
ATTEST:
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Lieu Ann Elsey, City Cler
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