Bylaws
BY -LAWS OF THE
HERITAGE COMMISSION OF THE CITY OF SALINA, KANSAS
Sec. 1.
ARTICLE I - NAME AND AUTHORITY
Sec. 2.
Name.
The name of this organization shall' be known as the
Salina City Heritage Commission.
the Commission.)
(Hereinafter, ït shall be called
~
Authority.
The Salina City Heritage Corrmission is established
by Ordinance #8760 of the Board of Commissioners of the City of
Salina, Kansas.
Sec. 1.
ARTICLE II - POWERS AND DUTIES
Sec. 2.
The Commission shall be vested with all powers and duties
available to it as specified in Ordinance #8760 and all amendments
thereto.
Specifically, the Commission shall:
A.
Safeguard the City's historic and cultural heritage;
B.
Protect
and
enhance
historic
landmarks
which
represent
distinctive and important elements of the City's cultural,
social, economic, political, natural, archaeological and/or
C.
architectural history;
Stabilize and improve values in areas hãving culturally,
socially,
economically,
po 1 iti ca lly,
natura lly,
archaeo-
1 ogi ca lly,
and/or architecturally significant properties.
Sec. 1.
ARTICLE III - MEMBERS
Composition.
The Heritage Commission membership shall be as
provided in Ordinance #8760.
Page 2
Sec. 2.
Sec. 3.
, -
Sec. 4.
Sec. 5.
Term of Office.
The term of offi ce of each member sha 11 be
for three (3) years and until
qual Hied.
a successor is appointed and
Voting.
At all meetings of the Heritage CoIM1i~sion, each member
attending shall be entitled to cast one (1) ~ote.
-A 11 members
present shall cast either an affirmative or negative vote unless
he has vacated his seat because of a conflict of interest.
Voting
shall be by voice or by roll call as determined by the Chairman.
The affirmative vote of at least three (3) members shall be
required for the adoption of any item of business.
I n the event
that an item of business receives a majority of the votes cast,
but such majority does not consist of the three (3) vote minimum
required,
such
item sha 11
be
tabled until
the next regular
Commission meeting.
The number of votes cast for and against each
motion shall be recorded in the minutes.
Conflict of Interest.
Any member of the Commission who feels
that he has a conflict of interest (as defined by K.S.A. 75-4301,
et. seq.) on any matter that is on the Commission's agenda shall
explain the nature of such confl ict, voluntarily vacate his seat
and refrain from discussing and voting on said item.
Any member
may raise the question of conflict of interest or possible
conflict of interest with respect to any other member present.
The Question raised must be decided by majority vote of the
members present.
Absences. Whenever a member misses three (3) consecutive meetings
or his or her attendance falls below 75% in a twelve month period,
the Secretary will so notify the Mayor.
Page 3
Sec. 6.
Vacancies.
Any vacancy resulting from resignation, removal, or
death of a member servi ng as Chairman, sha 11 cause the Vi ce-
Chairman to automatically assume the position of Chairman and a
new Vice-Chairman shall be elected.
Sec. 1.
ARTICLE IV - OFFICERS
Sec. 2.
Sec. 3.
Sec. 4.
See. 5
The officers of th~ Heritage Commission shall be Chairman, Vice-
Chairman and Secretary.
The Chairman and Vice-Chairman shall be elected at the annual
meeti ng and sha 11 serve for a term of one (1) year, or until
their successors are elected.
The Director of Planning and Community Development (or his
designee) shall serve as Secretary, and he may appoint a staff
member as Assistant Secretary.
Any vacancy of office shall be filled by election for the remain-
der of the norma 1 tem.
No person shall be eligible to hold the office of Chairman or
Vice-Chairman for more than two (2) full, consecutive one-year
terms.
Sec. 1.
ARTICLE V - DUTIES OF OFFICERS
Chairman. The Chairman
s ha 11
preside at all
meetings of the
Commission and shall be eligible to vote on all matters coming
before the Commission.
He sha 11 appoi nt a 11 committees and is
responsible for conducting all meetings in an orderly manner.
The Chairman shall sign all resolution and other approved records,
papers, and documents of the Commission.
Page 4
Sec. 2.
Sec. 3.
Sec. 4.
Vice-Chairman. The Vice-Chairman shall perform an the duties and
assume an the responsibilities of the Chairman in his absence.
Secretary.
The Secretary shall keep accurate records of all
proceedings of the Commission.
He s hã 11
be responsible for
issuing all necessary correspondence, notices, and agendas.
He
shall be responsible for compiling reports and keeping attendance
records.
The secretary is hereby designated as the "official
agent" for the Commission in handl ing all federal, state, and
local contracts and agreements.
The Secretary, or his designated
appointee, shall present Commission actions and recommendations to
the Governing Body.
The Secreta ry sha 11 sign and note approval
of the minutes of the Commission and shall when required by law,
authenticate the signature of the Chairman.
Assistant Secretary.
In
the absence of the Secretary, the
Assistant Secretary shall
act
in the manner and capacity as
Sec reta ry .
Sec. 1.
ARTICLE VI - MEETINGS
Regular Meetings.
Regular meetings of the Commission shall be
held quarterly on the last Wednesday of January, April, July and
October, unless such date is a legal holiday, in which case the
meeting will be held on the following Wednesday.
Unless otherwise
publicly announced by the Chairman, all meetings shall be held in
the City Commission Room, Room 200, City-County Board of Education
Building, 300 West Ash Street, Salina, Kansas, beginning at 4:00
P.M.
Any such change shall
be given public notice for the
convenience of persons having business before the Commission.
Page 5
Sec. 2.
Sec. 3.
Sec. 4.
Sec. 5.
Sec. 6.
Sec. 7.
Agenda.
The
Secretary,
other
au thori zed
offi cer,
sha 11
or
prepare an agenda of all matters to come before the Commission no
later than the Thursday preceding the next regular meeting.
All
requests for inclusion on the agenda must be made known to the
Secretary by 5:00 P.M. on the Wednesday precedi~g the next regular
meeting.
Off-agenda items may be considered with the approval of
the majority of the members present.
Special Meetings.
Special
meetings
be
called
by
the
may
Chairman, or in his absence, the Vice-Chairman, or upon written
request of any three (3) members of the Commission.
Notice
recei ved by 1 etter or phone by Commi ss i on members and the news
media 24 hours prior to the scheduled time shall be considered
ample notice.
Annudl Meeting.
The regular meeting of the month of April of
each year shall be designated as the annual meeting, at which
time officers for the coming year shall be elected.
Quorum.
A quorum shall consist of a majority of the members of
the Commission appointed and qualified at any given time.
In the absence of a quorum at any meeting, the presiding officer
may adjourn the meeting to a specific time, date and place which
shall be publicly announced.
Open Meetinqs. All meetings of the Commission shall be open to
the public and to attendance by representatives of the news media.
Minutes Available to Public.
The
shall
Secretary
prepare
and
maintain permanent minutes to be kept available for public view
and use.
Page 6
ARTICLE VII - COMMITTEES
Committees.
The Chairman shall appoint such committees as may be deemed
necessary to carryon the work of the Commission.
ARTICLE VIII - ANNUAL REPORT
The Secretary shall prepare an annual report for review and approval by the
Commission indicating accomplishments in the ptior year, goals, needs and
concerns.
Said report shall be submitted to the City Commission by January
31 of each year.
ARTICLE IX - PARLIAMENTARY AUTHORITY
The rules contained in Robertls Rules of Order Newly Revised shall govern
the Commission in all cases to which they are applicable, and in which they
are not inconsistent with these By-laws.
ARTICLE X - AMENDMENTS
These By-läws may be amended at any regular meeting of the Commission by a
two-thirds (2/3) vote of the members present and voting, provided that any
proposed amendment has been submitted in writing at the previous regular
meeting.
Adopted this 26th day of July, 1989.
ATTEST:
RoÆLk4i£~
I
Kenneth R. Bieberly, Cha~. man
Salina Heritag~ Commissi
I