Bylaws - 2006
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Bylaws of the
Salina Public Library Board
ARTICLE I
Name
The name of this organization shall be the Salina Public
Library Board.
ARTICLE II
Purpose
The purpose of the Salina Public Library is to collect,
organize and make available a wide variety of print and
print materials relevant to the general informational,
educational, cultural and recreational needs of the
community.
non-
The purpose of the Salina Public Library Board is to serve as
governing body of the Library.
ARTICLE III
Members
Sec. 1 As established by Kansas statute, the membership of
this Board shall consist of seven members appointed by the
Mayor and City Commission, plus the Mayor of the City of
Salina who serves in an ex officio capacity.
Sec. 2 Members shall serve for a four year term, and shall
be eligible to succeed themselves for one additional term.
Members filling an unexpired term shall be eligible for
reappointment to two regular terms.
Sec. 3 The Secretary of the Board shall notify the Mayor,
requesting the appointment of a replacement, when any Board
member has missed three consecutive regular meetings without
notifying the President of the Board prior to such absences,
or who misses five consecutive meetings. System and State
Meetings.
Sec. 4 Board members are encouraged to attend Central
Kansas Library System trustee workshops and trustees'
meetings of the Kansas Library Association. The Library will
pay the current allowable IRS rate for mileage, plus meals
and hotel accommodations, if necessary, for attendance at
such workshops and meetings.
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ARTICLE IV
Officers
Sec. 1 The officers of the Salina Public Library Board
shall be President, Vice President, Secretary and Treasurer.
They shall perform the duties prescribed in these bylaws and
by the parliamentary authority adopted by the Board.
Sec. 2 A Nominating Committee of two members, appointed by
the President at least one month prior to the annual
meetings, shall nominate candidates for those offices to be
filled at the annual meeting. Notice of such nominations
shall be made to Board members at least three days prior to
the annual meeting.
Sec. 3 Officers shall be elected at the annual meeting to
serve for one year, with the option of being re-elected to a
particular office the following year. The term of office
shall begin on May 1 and shall continue until a successor is
elected and qualified.
ARTICLE V
Duties of Officers
Sec. 1 President. The President of the Board shall
preside at all meetings, appoint all committees, authorize
calls for any special meetings, and generally perform the
duties of a presiding officer. The President shall be
entitled to vote on matters coming before the Board. The
President shall also certify all bills approved by the
Librarian, sign all checks for library expenditures, sign
documents as required, and serve ex officio as a member of
all committees.
The President shall, with the Librarian, be responsible
for the preparation of the agenda for Board meetings and the
orientation of Board members.
Sec. 2 Vice President. The Vice President shall perform
the duties of the President in the President's absence.
Sec. 3 Secretary. The Secretary of the Board shall keep a
true and accurate record of all proceedings of the Board
meetings, sign the minutes after they have been approved by
the Board, and have custody of the minutes of Board meetings.
The Secretary shall notify the appointing authority of
any vacancies on the Board and sign documents as required.
Sec. 4 Treasurer. The Treasurer shall oversee all library
accounts and funds, sign all checks for library expenditures,
and transfer funds or securities as directed by resolution of
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the Board.
ARTICLE VI
Meetings
Sec. 1 The regular meetings of the Salina Public Library
Board shall be held monthly on a day selected at the annual
meeting. In the event a quorum cannot be present at the
regular meeting, the President shall set another meeting
date.
Sec. 2 The annual meeting shall be held between May 1 and
May 15 of each year at a regular or special meeting of the
Library Board.
Sec. 3 Special meetings shall be called by the President
or upon written request of three members for the transaction
of business stated in the call of the meeting.
Sec. 4 Notice of regular and special meetings shall
mailed by the Librarian to all members, the media, and
requesting notification at least five days before the
meeting.
be
others
Sec. 5
quorum.
The majority of the Board shall constitute a
(Sec. 5 Updated Resolutions 98-32 & 98-43, P.586 Board Minutes, 19 Nov 98)
ARTICLE VII
Committees
Sec. 1 Standing committees of the Board shall be appointed
for the President at the annual meeting to serve for a term
of one year. Standing committees are the Budget and Finance
Committee and the Goals and Objectives Committee.
Sec. 2 Special committees for the study and investigation
of special problems may be appointed by the President, and
such committees shall serve until the completion of the work
for which they are appointed.
Sec. 3 Under Kansas statute, notification of standing and
special committee meetings must be reasonable and may be
oral.
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ARTICLE VIII
Duties of Standing Committees
Sec. 1 Budget and Finance Committee. Beginning in May of
each year, the committee meets to study needs, priorities,
and potential revenues for preparation of a budget proposal
for the next fiscal year to be presented to the Board prior
to its July meeting. All procedures concerning budget
preparation and publication shall be in accordance with
provisions of K.S.A. 12-1215 et seq.
Throughout the year, the committee oversees expenditures
from budget line item accounts and reviews and makes
recommendation to the Board upon the Librarian's proposals
for acceptance, investment, and expenditure of non-budgeted
funds which are held by, or accrue to, the Library.
The committee also informs the Board about legislative
proposals relating to funding of Library services and
recommends appropriate action regarding such. The Treasurer
serves as chairperson of the committee.
Sec. 2 Goals and Objectives. The committee reviews and
makes recommendation to the Board on philosophy, goals, and
policy statements proposed by the Librarian, including the
annual review of Board policies.
The committee also reviews annually the library's five-
year plan and the Librarian's recommendations for amendment
and updating of such, directing its report to the Board for
action.
Members of the committee serve on the Materials Review
Committee as outlined in the policy for materials
reconsideration requests.
The President shall appoint the committee chairperson.
ARTICLE IX
CKLS Representative and Friends Liaison
Sec. 1 The Library Board shall elect at its regular
meeting time in January a representative to the Central
Kansas Library System, to serve from February 1 of that year
through January 31 of the following year.
Sec. 2 At the annual meeting, the President of the Board
shall appoint a trustee to serve as liaison to the Friends of
the Salina Public Library.
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ARTICLE X
Librarian and Library Board, Authority and Duties
Sec. 1 The Librarian shall have authority and
responsibility for the administration of the Library under
the direction and review of the Board. The Librarian shall
be held responsible for the care of the buildings and
equipment, for the employment and direction of the staff, and
for the efficiency of the Library under the financial
conditions set forth in the annual budget. The Librarian
shall attend all regular Board meetings, make a monthly
report, and shall attend any special meetings when requested
by the Board to do so.
ARTICLE XI
Order of Business
The order of business at regular meetings of the board shall
be:
l.
2.
3.
Call to order
Reading, approval, and signing of minutes
Time for citizen comment about non-agenda items and
scheduled reports from non-board members
Financial reports
Service reports, other reports by the Librarian
Report of committees
Unfinished business
New business, items introduced by board members
Adjournment
4.
5.
6.
7.
8.
9.
ARTICLE XII
Parliamentary Authority
The rules contained in Robert's Rules of Order Newly Revised,
particularly such rules as are applicable to small boards,
shall govern the Library Board in all cases to which they are
applicable and in which they are not inconsistent with these
bylaws and any special rules of order the Board may adopt, or
with Kansas Statutes Annotated 12-1215 et seq.
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ARTICLE XIII
Amendment
These bylaws can be amended at any regular meeting of the
Library Board by a two-thirds vote of the entire membership,
provided that the amendment has been submitted in writing at
the previous regular meeting.