01-09-2006 MinutesCommission
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CITY OF SALINA, KANSAS
REGULAR MEETING OF THE BOARD OF COMMISSIONERS
January 9, 2006
4:00 p.m.
The City Commission convened at 2:30 p.m. in a Study Session for a Lead Safe Community Initiative
W presentation by Tom Lange of Kansas Department of Health and Environment. The Regular Meeting
of the Board of Commissioners was called to order at 4:00 p.m. in Room 107, City -County Building.
A roll call was taken followed by the Pledge of Allegiance and a moment of silence.
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There were present:
Mayor Deborah P. Divine, Chairman presiding
Commissioner Alan E. Jilka
Commissioner Donnie D. Marrs
Commissioner R. Abner Perney
Commissioner John K. Vanier II
comprising a quorum of the Board, also present:
Jason A. Gage, City Manager
Greg Bengtson, City Attorney
Lieu Ann Elsey, City Clerk
Absent: None
CITIZEN FORUM
None.
AWARDS - PROCLAMATIONS
(4.1) Resolution No. 06-6235 expressing gratitude and appreciation to Edward D. Mock for his
employment with the City of Salina from December 16, 1993 to December 31, 2005.
06-706] Moved by Commissioner Marrs, seconded by Commissioner Perney, to adopt Resolution
No. 06-6235. Aye: (5). Nay: (0). Motion carried.
Mayor Divine thanked Mr. Mock for his years of service.
(4.2) The day of January 16, 2006 as "Dr. Martin Luther King, Jr. Commemoration Day" in the
City of Salina. Sharon Benson read the proclamation and announced upcoming events.
PUBLIC HEARINGS AND ITEMS SCHEDULED FOR A CERTAIN TIME
None.
CONSENT AGENDA
(6.1) Approve the minutes of December 19, 2005.
2005. Mayor Divine noted a minor correction to Item 7.1 of the minutes from December 19,
06-706�I Moved by Commissioner Perney, seconded by Commissioner Jilka, to approve the consent
agenda as amended. Aye: (5). Nay: (0). Motion carried.
DEVELOPMENT BUSINESS
None.
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ADMINISTRATION
(8.1) First reading Ordinance No. 06-10317 amending Ordinance Number 05-10272 pertaining
to the levying of special assessments in the RiverRun Addition.
(8.1 a) Set January 23, 2006 as the date ofpublic hearing on the proposed assessments.
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Rodney Franz, Director of Finance and Administration, explained the special assessment
policy and procedures and deferral requirements. Mr. Franz continued to explain that the ordinance
that was adopted did not reflect the deferral. Mr. Franz then responded to Mayor Divine's question
regarding the benefit district and Commission Marrs' question regarding the amount of the deferral.
06-706 Moved by Commissioner Marrs, seconded by Commissioner Vanier, to pass Ordinance No.
06-10317 on first reading. Aye: (5). Nay: (0). Motion carried.
06-707 Moved Moved by Commissioner Vanier, seconded by Commissioner Marrs, to set January 23,
2006 as the date of public hearing on the proposed assessments. Aye: (5). Nay: (0). Motion carried.
(8.2) Resolution No. 06-6237 amending Resolution No. 02-5811 relating to the main trafficways
and main trafficways connection improvements involving North Ohio Street and other related streets.
Rodney Franz, Director of Finance and Administration, explained the resolution and the
fiscal plan of the project.
06-7071 Moved by Commissioner Vanier, seconded by Commissioner Marrs, to adopt Resolution
No. 06-6237. Aye: (5). Nay: (0). Motion carried.
(8.3) Acceptance of dedication of public street right-of-way in Block 24 of the Schilling
Subdivision.
Dean Andrew, Director of Planning and Community Development, explained the request,
the original platting of the Schilling Subdivision, the lack of conformity of meeting the public street
standards, and the City Commission alternatives as follows:
1. Accept the dedication of right-of-way and accept the roadway for public
maintenance in as is condition.
2. Accept the dedication of right-of-way and accept the roadway for public
maintenance contingent on certain improvements first being made to the
roadway. These improvements could include resurfacing, the addition of curb
and gutter and/or the construction of a cul-de-sac at the east terminus of the road.
3. Accept the dedication of right-of-way and accept the roadway for public
maintenance contingent on the abutting property owners consenting to participate
in a special assessment benefit district to upgrade the roadway surface.
4. Postpone consideration of the matter to allow additional information or options
to be provided.
5. Decline to accept dedication of right-of-way.
Mr. Andrew and Shawn O'Leary, Director of Public Works, responded to Mayor Divine's
questions regarding what type of precedence the Commission would be setting, whom would be
responsible for the improvements if Alternative #3 was selected, and ownership of the property.
Mr. Andrew also responded to Commissioner Marrs' questions regarding when the
property was included in the city limits, notification to adjacent property owners, and the recording of
the deed.
A discussion followed between Commissioner Marrs, Mayor Divine, Mr. Bengtson, Mr.
Andrew, Jason Gage, City Manager, regarding recording of the deed and acceptance of the deed.
Mr. O'Leary then responded to Commissioner Marrs' question regarding infrastructure
improvements done by the Airport Authority in the platted area. Mr. O'Leary and Mr. Andrew both
then responded to Commissioner Marrs' questions regarding special assessment financing of the
improvements and city street standards.
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Eric Campbell, representing Superior Plumbing and Heating Company, Inc., commented
on the condition of the street, and the location of the business. Mr. Campbell noted the difficulty of
the public finding their facility with the Centennial address. A discussion followed between
Commissioner Marrs, Mayor Divine and Mr. Campbell regarding city street standards.
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W A discussion followed between Commissioner Marrs, Mr. O'Leary, Mr. Gage regarding
ownership, maintenance of the street, addressing of the property and signage.
06 X07 Moved by Commissioner Jilka, seconded by Commissioner Vanier, to postpone the item
until February 6, 2006 and direct staff to conduct neighborhood meetings to inform the adjacent
property owners of their options. Aye: (5). Nay: (0). Motion carried.
(8.4) Authorize agreement for the design of the Broadway/Hageman Intersection Geometric
Improvements (Project No. 05-1538) and the Bill Burke Park Traffic Signal Design (Project No. 04-
1487).
Brad Johnson, City Engineer, explained the projects, the contract, and funding. As
requested by Commissioner Jilka, Mr. Johnson explained the warrant analysis that was presented to
the City Commission.
A discussion followed between Mr. Johnson and the Commission regarding when the
warrant analysis was conducted at Bill Burke Park. Mr. Johnson also responded to Mayor Divine's
question regarding possible temporary traffic controls that could be used during high peak times.
Further discussions followed between Mr. Johnson and Commissioner Marrs regarding the accident
history at the Bill Burke location.
Shawn O'Leary, Director of Public Works, responded to Commissioner Jilka's question
regarding emergency response procedures. Mr. O'Leary continued to explain that warrant analysis did
not include possible additional traffic that would be generated from the soccer complex. He also
responded to Commissioner Jilka and Commissioner Marrs' question regarding signalization for the
Soccer Complex and turning lanes for the Bill Burke facility.
A discussion followed between Commissioner Marrs and Mr. O'Leary regarding placing an
exit on the north end of the Bill Burke facility.
Merlin Stephens, 340 Maple Avenue, commented on the Broadway/Hagemen project and
the pedestrian overpass at that location. Mr. Stephens also commented on the number of accidents
that have occurred at this location.
Mr. O'Leary and Mr. Johnson then responded to Commissioner Marrs' questions regarding
the contract. They then responded to Commissioner Jilka's question regarding grant funding for the
Broadway/Hagemen area because of the high accident rating.
06-7073 Moved by Commissioner Marrs, seconded by Commissioner Jilka, to authorize an
agreement with Wilson & Company for the design of the Broadway/Hageman Intersection Geometric
Improvements, Project No. 05-1538 in the amount of $43,382. Aye: (5). Nay: (0). Motion carried.
(Motion did not include approval of the Bill Burke Park Traffic Signal Design, Project No. 04-1487).
(8.5) Request for Executive Session (real estate).
06-7074 Moved by Commissioner Perney, seconded by Commissioner Vanier, to recess into
executive session for 10 minutes to discuss preliminary matters relating to the acquisition of real estate
for the reason that public discussion of the matters would jeopardize the City's position in relation to
potential acquisition of the real estate; and reconvene at 5:17 p.m. Aye: (5). Nay: (0). Motion carried.
The City Commission recessed into executive session at 5:07 p.m. and reconvened at 5:17
p.m.
06-707] Moved by Commissioner Marrs, seconded by Commissioner Perney, to recess into the
current executive session for an additional 20 minutes. Aye: (5). Nay: (0). Motion carried.
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The City Commission recessed into executive session at 5:17 p.m. and reconvened at 5:35
p.m. No action was taken.
OTHER BUSINESS
Mayor Divine noted that there would not be a City Commission meeting on January 16 due
to the Martin Luther King, Jr. holiday.
ADJOURNMENT
Moved by Commissioner Marrs, seconded
Meeting of the Board of Commissioners be adjourned.
meeting adjourned at 5:35 p.m.
[SEAL]
ATTEST:
Lieu Ann Elsey, CMC, C' Clerk
by Commissioner Jilka, that the Regular
A e: (5).Nay: (0). Motion carried. The
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Deborah Divine, Mayor
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