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11-17-2005 Minutes . . . .. - 768- The regular monthly meeting of the Salina Public Library Board of Trustees was held at 7:00 a.m. on Thursday, November 17, 2005, in the Tech Center Meeting Room. The following Board members were present: Lynne Ryan, Harris Rayl, James Hall, Betsy Scholten, David Hawksworth, Debbie Divine, Janice Ostrom and Sheldon Lilak. Others present were Joe McKenzie, Sandy Wilcox and David Clouston from The Salina Journal. Betsy Scholten called the meeting to order and asked for any changes or additions to the October Board minutes. No changes were suggested. 05-52 On a motion made by David Hawksworth and seconded by Harris Rayl it was RESOL VED THAT: The Board of Trustees of the Salina Public Library approves the minutes of the October Board meeting. Motion passed. P. 768. 11/17/05 PUBLIC COMMENTS: None FRIENDS OF THE LIBRARY REPORT: The Friends board met this week. Discussion was held on the Friends Favorites newsletter. They are still sorting books on Tuesday afternoons. DISCUSSION: CLASS Update The Board went over a handout with stats and new classes planned for the Spring semester. Lori has been very busy managing the Fall Semester and trying to get the Spring semester lined up. Participation is strong. Evaluations received have been very positive. We will try to have the catalog printed and distributed by Jan 3rd and hold an open house on Jan 8th. The spring schedule is still tentative. Quite a few cooking classes are scheduled; they seem to be very popular. Reference Resources has expanded the classes they will be offering. We have seen an increase in the number of people attending reference and computer classes due to the CLASS catalog. Computer classes offered for a fee will be new in the catalog. These classes will be taught by people other than Library Staff. Enrollment in CLASS has close to doubled since the Library has taken on this program. Joe will present an updated financial report and evaluation document at the December meeting. Joe may ask the Board for their evaluation of the program also. Discussion was held on finances and other duties Lori Brack has been assigned. Lori has applied for a grant from UFM of Manhattan. DISCUSSION: Planning for the future The Planning Committee met this month. Chris Rippel is setting up some blogs, one for the public and one for the staff, to keep them informed on the planning process. -769- ACTION ITEM: Fines for Hurricane Relief Joe McKenzie reported that the Library has collected $3,994.91 in fines for Hurricane Relief. Joe recommended that we send our donation to the American Library Association Hurricane Katrina Disaster Relief Fund. 05-53 On a motion made by Janice Ostrom and seconded by David Hawksworth it was RESOLVED THAT: The Board of Trustees of the Salina Public Library approves sending a donation of $4,000.00 to the American Library Association Hurricane Katrina Disaster Relief Fund. Motion passed. P. 769.11/17/05 FINANCIAL REPORT: Joe McKenzie went over the new financial report from Quick Books with the Board. Discussion was held on switching the general fund to Quick Books. Appropriations and interest line items are over budget for the year. Water, light and heat line items will probably be over budget for the year. Materials for Youth Services will probably be under budget. Next month the transfer for Capital Improvement funds will be on the agenda. James Hall reported on his research of a new fund. This fund will replace the White Oak Fund. James recommends the Fidelity ContraFund, this fund has been steadily growing. It is a no load fund. Discussion was held by the Board. 05-54 On a motion made by James Hall and seconded by Debbie Divine it was RESOLVED THAT: The Board of Trustees of the Salina Public Library approve to move the White Oak Fund monies into the Fidelity ContraFund. Motion passed. P. 769. 11/17/05 STATISTICAL REPORT: Joe McKenzie reported that the Stats for October this year look a lot like October of last year. Computer use is up. Web Cat renewals do not show on the Circulation Department stats, but are a part of the monthly circulation total. LIBRARIAN'S REPORT: We are still working on the em ail notification project. The Library is a premier sponsor for the River Festival with the story telling stage. We contribute $3,500 to the Story Telling program. Saturday we will have the traveling museum here at the Library. The Christmas parade will start out of our parking lot on Saturday also. The Library is paying for Flu Shots for employees. The coffee shop will be looking at changing their hours of operation, possibly opening later and closing earlier. ORIENT A TION: Technology report - Melanie Schreiber No report due to illness . . . - 770- BOARD COMMENTS: None Betsy Scholten requested the Board go into Executive Session to discuss a personnel issue. 05-55 On a motion made by Debbie Divine and Seconded by Lynne Ryan it was RESOLVED THAT: The Board of Trustees of the Salina Public Library adjourns into executive session for 10 minutes at 7:55 a.m. Motion passed. P 770.11/17/05 05-56 On a motion made by Janice Ostrom and Seconded by David Hawksworth it was RESOLVED THAT: The Board of Trustees of the Salina Public Library Adjourn out of executive session at 8:05 a.m. Motion passed. P. 770. 11/17/05 05- 57 On a motion made by Debbie Divine and seconded by Sheldon Lilak it was RESOLVED THAT: The Board of Trustees of the Salina Public Library adjourns the November 17, 2005 meeting. Motion passed. P. 770, 11/17/05. . ADJOURNMENT: There being no further business to come before the Board, the meeting was adjourned. 7Y'-- ---LtI N . / ~I ;( 005" Date .