11-21-2005 MinutesCommission
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CITY OF SALINA, KANSAS
REGULAR MEETING OF THE BOARD OF COMMISSIONERS
November 21, 2005
4:00 p.m.
The City Commission convened at 2:30 p.m. in a Study Session for a C.I.P Sub -Plan Review. The
w Regular Meeting of the Board of Commissioners was called to order at 4:00 p.m. in Room 107, City -
County Building. A roll call was taken followed by the Pledge of Allegiance and a moment of silence.
There were present:
0
Mayor Deborah P. Divine, Chairman presiding
Commissioner Donnie D. Marrs
Commissioner R. Abner Perney
Commissioner John K. Vanier II
comprising a quorum of the Board, also present:
Jason A. Gage, City Manager
Greg Bengtson, City Attorney
Lieu Ann Elsey, City Clerk
sent: Commissioner Alan E. Jilka
None.
CITIZEN FORUM
AWARDS - PROCLAMATIONS
Mayor Divine congratulated the Salina Central football team for their latest win and wished
them well in the state championship.
PUBLIC HEARINGS AND ITEMS SCHEDULED FOR A CERTAIN TIME
(5.1) Public hearing on Petition No. 4269 requesting the vacation of two public utility and
drainage easements located in Lots 9 and 10, Block 4 and Lots 14 and 15, Block 7, River Trail
Addition.
(5.1 a) First reading Ordinance No. 05-10313.
Mayor Divine opened the public hearing.
Brad Johnson, City Engineer, explained the request.
There being no further comments, the public hearing was closed.
05-701 Moved by Commissioner Marrs, seconded by Commissioner Perney, to adopt Ordinance
No. 05-10313 on first reading. Aye: (4). Nay: (0). Motion carried.
CONSENT AGENDA
(6.1) Approve the minutes of November 14, 2005.
05-7019 Moved by Commissioner Vanier, seconded by Commissioner Perney, to approve the
consent agenda as presented. Aye: (4). Nay: (0). Motion carried.
DEVELOPMENT BUSINESS
None.
ADMINISTRATION
(8.1) Award of contract for purchase and installation of operable walls in Heritage Hall of the
Salina Bicentennial Center (Project No. 05-1518).
Commissioner Marrs recused himself due to conflict of interest.
Keith Rawlings, Bicentennial Center Director, explained the project, bids received, and
project funding.
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05-702 Moved by Commissioner Pemey, seconded by Commissioner Vanier, to award the contract
for purchase and installation of operable walls in Heritage Hall of the Salina Bicentennial Center,
Project No. 05-1518 to Claco Supply, Inc. by accepting the base bid and alternate bid's No. 1, 2, and 4
in the total amount of $216,175. Aye: (3). Nay: (0). Motion carried.
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Commissioner Marrs returned.
05-7021 Moved by Commissioner Vanier, seconded by Commissioner Perney, to amend the 2005
Capital Improvements Program by removing the point-of-sale system and the arena sound system and
reallocate them to the 2006 Capital Improvements Program and direct staff to obtain updated cost
estimates prior to soliciting bid. Aye: (4). Nay: (0). Motion carried.
(8.2) Authorize purchase of two IBM i5 servers.
Jack Rolfs, Director of Computer Technology, explained the current system, bids received
and funding. Mr. Rolfs then responded to Commissioner Perney's question regarding the location of
the second server.
05-702 Moved by Commissioner Marrs, seconded by Commissioner Vanier, to authorize the
purchase of two IBM i5 servers from MSI System Integrators in the amount not to exceed $154,000.
Aye: (4). Nay: (0). Motion carried.
(8.3) Consider request from Bradley Trucking to allow connection to the city's water and
wastewater system.
Dean Andrew, Director of Planning and Community Development, explained the request to
relocate their existing facilities from within the city limits to a location outside the city limits, and that
the applicant expressed interest in connecting to the City's water and sewer line. Mr. Andrew
continued to explain the City's annexation policy and City Commission's options.
Jason Gage, City Manager, noted that staff is encouraging annexing in this area and the
current city limit boundaries. Mr. Gage also commented on costs associated with being located within
and outside the city limits. Mr. Gage then responded to Mayor Divine's questions regarding the
timeline of the annexation.
Mr. Andrew commented on past annexation agreements used to bring properties within the
city limits. Mr. Andrew then responded to Commissioner Marrs' questions regarding the cost of
property taxes, utilities, and rural fire contracts.
Mr. Gage responded to Commissioner Perney's question regarding the annexation of Water
Well Road.
A discussion followed between Commissioner Marrs and Director of Public Works Shawn
O'Leary regarding the storm water drainage of Water Well Road.
Jamie Bradley, Doug Bradley Trucking, commented on the City's annexation policy. Mr.
Bradley questioned on what the cost to the city will be, and the surcharge amount.
A discussion followed between Mr. Bradley, Mr. O'Leary, and Mr. Gage regarding the
surcharge. Mr. Bradley then commented on the business' costs, annexation policy and the need for a
new facility.
A discussion followed between Commissioner Marrs, Mr. O'Leary, and Mr. Gage
regarding businesses located in the south industrial area that are connected to city utilities and the
current surcharge.
05-7023 Moved by Commissioner Vanier, seconded by Commissioner Perney, to approve the
request and direct staff to prepare a "Water and Sanitary Sewer Connection Agreement and Consent to
Future Annexation" for their consideration.
Commissioner Vanier noted that there are other properties that fit this situation and does
not feel that the Commission could deny it.
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Mayor Divine called the question. Aye: (4). Nay: (0). Motion carried.
Mayor Divine asked that City staff look into what the City's costs are for providing utilities
outside of the city limits.
W Commissioner Marrs commented on a need to update the Comprehensive Plan.
(8.4) Authorize the City Manager to contract for services with National Research Center, Inc. to
conduct the National Citizen Survey.
Jason Gage, City Manager, explained the comprehensive surveys to be conducted, the
agreement and funding of the agreement.
A discussion followed between Mr. Gage and Commissioner Marrs regarding the benefits
of the results from the first year survey.
Mayor Divine felt that it is important to get input from citizens on how we are doing.
Mr. Gage responded to Commissioner Marrs' questions regarding how information
currently is gathered.
A discussion followed between Commissioner Perney and Mr. Gage regarding the random
selection of citizens.
05-702 Moved by Commissioner Perney, seconded by Mayor Divine, to authorize the City
Manager to contract for services with National Research Center, Inc. to conduct the National Citizen
Survey. Aye: (3). Nay: (1) Marrs. Motion carried.
(8.5) Request for Executive Session (Real Estate).
05-7025 Moved by Commissioner Vanier seconded by Commissioner Marrs, to recess into
executive session for 10 minutes to discuss preliminary matters relating to the acquisition of real estate
for the reason that public discussion of the matter would jeopardize the City's position in relation to
potential acquisition of the real estate; and convene at 5:05 p.m. Aye: (4). Nay: (0). Motion carried.
The City Commission recessed into executive session at 4:55 p.m. and reconvened at 5:05
p.m.
05-70211 Moved by Commissioner Vanier, seconded by Commissioner Marrs, to recess into the
current executive session for an additional 20 minutes. Aye: (4). Nay: (0). Motion carried.
The City Commission recessed into the current executive session at 5:06 p.m. and
reconvened at 5:26 p.m. No action was taken.
None.
OTHER BUSINESS
ADJOURNMENT
05-702 Moved by Commissioner Marrs, seconded by Commissioner Perney, that the Regular
Meeting of the Board of Commissioners be adjourned. Aye: (4). Nay: (0). Motion carried. The
meeting adjourned at 5:27 p.m.
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Deborah Divine, Mayor
[SEAL]
ATTEST:
Lieu Ann Elsey, City Clerk
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