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10-24-2005 MinutesCommission Action # CITY OF SALINA, KANSAS REGULAR MEETING OF THE BOARD OF COMMISSIONERS October 24, 2005 4:00 p.m. The City Commission convened at 3:00 p.m. in a Study Session for a Special Sales Tax W Project/Program Selection Process discussion. The Regular Meeting of the Board of Commissioners was called to order at 4:00 p.m. in Room 107, City -County Building. A roll call was taken followed by the Pledge of Allegiance and a moment of silence. a 0 There were present: U Mayor Deborah P. Divine, Chairman presiding Commissioner Alan E. Jilka Commissioner Donnie D. Marrs Commissioner R. Abner Perney Commissioner John K. Vanier II comprising a quorum of the Board, also present: Jason A. Gage, City Manager Greg Bengtson, City Attorney Lieu Ann Elsey, City Clerk Absent: None CITIZEN FORUM None. AWARDS - PROCLAMATIONS None. PUBLIC HEARINGS AND ITEMS SCHEDULED FOR A CERTAIN TIME None. CONSENT AGENDA (6.1) Approve the minutes of October 17, 2005. (6.2) Approve purchase of golf course management software from GolfeNetwork and required hardware in the amount not to exceed $24,000. (6.3) Award bid for Asbestos Removal from the Smoky Hill Boiler Room to F & H Insulation, Inc. in the amount of $12,536, (Project No. 05-1521). (6.4) Award of contract for the Sanitary Sewer Manhole Rehabilitation, Project No. 05-1551 to Mayer Specialty Services, LLC in the amount of $24,697.50. Commissioner Jilka requested that Item 6.3 be removed from the consent agenda. 05-6980 II Moved by Commissioner Marrs, seconded by Commissioner Perney, to approve the consent agenda Items 6.1, 6.2, and 6.4 as presented. Aye: (5). Nay: (0). Motion carried. Commissioner Jilka questioned why the improvement was not done with the original Museum renovation project in 1998. Page 1 Commission Action # Commissioner Marrs confirmed that the boiler improvement was bid as an alternate bid and the alternate bid was not accepted. Later in the meeting Commissioner Marrs noted that he was not involved in the asbestos removal project that was explained in Item 6.3, but was the architect for museum renovation project in 1997 and 1998. N 05-§981 Moved by Commissioner Perney, seconded by Commissioner Vanier, to approve Item 6.3. w Aye: (5). Nay: (0). Motion carried. ro 0 DEVELOPMENT BUSINESS (7.1) Authorize the Mayor to sign the corrected plat and accept the modified easements and right-of-way dedications of Liberty Addition No. 2. Dean Andrew, Director of Planning and Community Development, explained the request and Planning Commission's recommendation. 05-6982 Moved by Commissioner Jilka, seconded by Commissioner Vanier, to authorize the Mayor to sign the corrected plat and accept the modified easements and right-of-way dedications of Liberty Addition No. 2. Aye: (5). Nay: (0). Motion carried. ADMINISTRATION (8.1) Second reading Ordinance No. 05-10310 vacating a portion of two utility easements located in Lots 16 and 18. Block 12. Schilling Subdivision #5. Mayor Divine noted that Ordinance No. 05-10310 was passed on first reading on October 17, 2005 and since that time no comments have been received. 05-6983 Moved by Commissioner Marrs, seconded by Commissioner Perney, to adopt Ordinance No. 05-10310 on second reading. A roll call vote was taken. Aye: (5) Jilka, Marrs, Perney, Vanier, Divine. Nay: (0). Motion carried. (8.2) Resolution No. 05-6220 establishing the Salina Economic Development Incentives Council. Jason Gage, City Manager, explained that in 2004 a special quarter cent sales tax was approved. Mr. Gage continued to explain that 12.5% of the revenues from the tax were restricted to the establishment of an economic development fund that is to be managed by the City of Salina. An ad hoc committee was formed to explore protocol for expending the development funds. Mr. Gage summarized the purpose and administration of the council. A discussion followed between Commissioner Jilka, Jason Gage, and Commissioner Marrs regarding the county's involvement in the committee and membership. Mr. Gage responded to Commissioner Perney's question regarding if whether or not there has been any Expression of Interest forms submitted by the public. A discussion followed between the Commission and Mr. Gage regarding the length of terms of the council members and if the council would still be active once the sales tax expires. Mayor Divine noted that she did feel it was not the intent to have the active council once the sales tax expires in 2010. 05-6984 Moved by Commissioner Marrs, seconded by Commissioner Jilka, to adopt Resolution No. 05-6220 with an amendment adding an additional city citizen appointment and with staggering terms for the city representatives in the initial appointment. Aye: (5). Nay: (0). Motion carried. (8.3) Discussion and possible action related to the possible extension of City utilities to serve the future Saline County Expo Center. Page 2 Commission Action # Jason Gage, City Manager, explained that in June of 2005 the Saline County Commissioners requested the extension of city utilities at the County's cost to the future Expo Center that would be located at the southeast corner of Farrelly Road and Old Highway 81. Mr. Gage continued to explain potential impacts to the water and wastewater utility systems, conformance with N the Comprehensive Plan, City's annexation policies, and possible City Commission options which Z include the following: • Private Use Option #1: Allow extensions of City water and sewer utilities sized and formally reserved for Expo Center use only as "private lines", without proper looping of water main or additional fees for reduced capacity of sewer system. • Private Use Option 92: Allow extension of City water and sewer utilities sized and formally reserved for Expo Center use only as "private lines", with proper looping of water main and proportional fee for reduced capacity of sewer system within city limits. • Public Use Option # 1: Allow extension of City water and sewer utilities sized for Expo Center use and future development along South Ninth Street corridor as "public lines" without proper looping of water main or proportional fee for reduced capacity of sewer system within the current city limits • Public Use Option #2: Allow extension of City water and sewer utilities sized for Expo Center use and future development along South Ninth Street corridor as "public lines" with proper looping of water main and proportional fee for reduced capacity of sewer system. Mayor Divine clarified that an endorsement of the utility system would not necessarily endorse the support for the new Expo Center. A discussion followed between Mayor Divine, Mr. Gage and Rita Deister, County Administrator regarding funding of the utility system. Ms. Deister clarified that it would be the County's intent to cover the cost of the utility improvements. Commissioner Perney commented on Private Use Option # 1 noting that the estimated cost would be at least $2 million. Commissioner Marrs felt that the item should wait until after the 2006 election and if the citizens support the Center, then the City should not stand in their way and provide the utilities. Commissioner Marrs also noted revisions that would need to be made to the Comprehensive Plan due to the improvements and that he has a hard time endorsing the project when a future City Commission will have to make the final decision. Commissioner Jilka noted that the two elected bodies are on opposite sides of the issue. He felt that it was not a wise use of tax dollars and would not be in favor of extending the utilities, but if the issue was passed by the voters then to deal with the issue then. Commissioner Jilka continued to comment that he was not sure if there is a market for this type of facility. Jilka also hoped to continue with the periodic joint meetings with the County Commissioners and to consider alternate plans. Commissioner Vanier stated that the question would be answered in November of 2006 in the election and to deal with the issue after the election. Commissioner Perney agreed with Commissioner Jilka's comments, but hated to drag the item on. Commissioner Perney was not in favor of waiting until the election. 05-6985 Moved by Commissioner Marrs, seconded by Commissioner Vanier, to postpone the item until December 11, 2006. Commissioner Jilka expressed that he would not support the motion at this time and the need to start working with the County officials on alternative plans. Mayor Divine agreed with Commissioner Jilka and felt that it was important to work together, with the County and the need to update the Comprehensive Plan. 05-6986 Moved by Mayor Divine to allow the utility improvements with the contingencies that there is public acceptance of the project by election, that the county entirely fund the improvements by using Public Use Option 2, and the annexation of all properties between the future Expo Center site and the city limits. Motion failed due to lack of second. Page 3 Commission Action # A discussion followed between Commissioner Marrs and Mayor Divine regarding the contingencies requirements set forth in the Mayor's motion. 05-6987 Moved by Commissioner Marrs, seconded by Vanier, to call the question of postponing the Item until December 11, 2006. Aye: (5). Nay: (0). Motion carried. Z Mayor Divine called the question to postpone the item until December 11, 2006. Aye: (2) Marrs, Vanier. Nay: (3) Jilka, Perney, Divine. Motion failed. Commissioner Perney felt that there is agreement with the public, and he feels that the current facility is outdated and in need of improvement; however, he felt that there is more support for improvements to the current location at less cost. 05-6988 Moved by Commissioner Perney, seconded by Commissioner Jilka, to not allow the extension of utilities to the Expo Center. Aye: (3) Jilka, Perney, Divine. Nay: (2) Marrs, Vanier. Motion carried. 05-6989 Moved by Commissioner Perney to invite the County Commissioners to a joint working session focusing on Plan Options B & D of the County's Study in working to improve the present site and combining operations with the Bicentennial Center with budget goal of 8 to 10 million dollars. Motion died due to lack of second. 05-6990 Moved by Commissioner Jilka, seconded by Commissioner Perney, to invite the County Commission to a joint meeting to discuss other alternatives. Aye: (3) Jilka, Perney, Divine. Nay: (2) Marrs, Vanier. Motion carried. (8.4) Status report on the City Sanitation Curbside Recycling Service. Michael Fraser, Director of General Services, explained the program. Mr. Fraser continued to inform the City Commission that there are currently 764 households using the service, which are 136 households short of the self-supporting mark. Shawn O'Leary, Director of Public Works, responded to Commissioner Marrs' question regarding the authorization made by the City Commission to subsidize the program until June 2006. A discussion followed between Mr. O'Leary, Mayor Divine, and Mr. Fraser regarding other advertising options and funding for these options. (8.5) Approve the establishment of a temporary speed limit of 30 mph on North Ohio Street. Commissioner Marrs left the meeting. Brad Johnson, City Engineer, explained the request. 05-6991 Moved by Commissioner Jilka, seconded by Commissioner Vanier, to approve the establishment of a temporary speed limit of 30 mph on North Ohio Street from North Street north to the entrance of A -Plus Galvanizing and Pacific Avenue from Front Street to the east city limits effective for the duration of the construction of the North Ohio Street Overpass project. Aye: (4). Nay: (0). Motion carried (8.6) Approve contract with Frank Construction Company, Inc. for the construction of right-of- way miscellaneous work (adjacent to the Pioneer President's Place property, in the amount of $48,830). Brad Johnson, City Engineer, explained the project, project funding, and agreement. Mr. Johnson also responded to Mayor Divine's question regarding the project funding. A discussion followed between Commissioner Perney, Mr. Johnson, and City Attorney Greg Bengtson regarding the special assessment process and project funding. Mr. Johnson also responded to Mayor Divine's question regarding the location of the improvements and Commissioner Perney's question regarding the electrical relocation of the project. Page 4 Commission Action # 1 1 n 05-6992 Moved by Commissioner Perney, seconded by Commissioner Vanier, to approve contract with Frank Construction Company, Inc. for the construction of right-of-way miscellaneous work adjacent to the Pioneer President's Place property, in the amount of $48,830. Aye: (4). Nay: (0). Motion carried. Z w (8.7) Authorize the West Grand Avenue Water Main Improvements, Phase I. Shawn O'Leary, Director of Public Works, explained the improvements, utility master plan 0 for the area, and project funding. Dean Andrew, Director of Planning and Community Development, responded to Mayor Divine's question regarding compatibility with the Comprehensive Plan. Mr. O'Leary also responded to Mayor Divine's question regarding the status of the development plan of the West Grand Avenue properties. 05-6993I Moved by Commissioner Vanier, seconded by Commissioner Perney, to authorize the West Grand Avenue Water Main Improvements, Phase I. Aye: (4). Nay: (0). Motion carried. None. OTHER BUSINESS ADJOURNMENT 05-6994II Moved by Commissioner Vanier, seconded by Commissioner Perney, that the Regular Meeting of the Board of Commissioners be adjourned. Aye: (4). Nay: (0). Motion carried. The meeting adjourned at 5:17 p.m. [SEAL] ATTEST: Lieu Ann Elsey, City Cle 4k4l, A" Deborah Divine, Mayor Page 5