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08-18-2005 Minutes t.. ... - 760- . The regular monthly meeting of the Salina Public Library Board of Trustees was held at 7:05 a.m. on Monday, August 18, 2005 in the Tech Center Meeting Room. The following Board members were present: Harris Rayl, David Hawksworth, Sheldon Lilak, James Hall, Janice Ostrom, Lynne Ryan and Debbie Divine. Others present Joe McKenzie, Sandy Wilcox and Mike Wilson, observer for the League of Women Voters. Sheldon Lilak called the meeting to order. He asked for any changes or additions to the July 21, 2005 Board minutes. 05-41 On a motion made by Debbie Divine and seconded by Harris Rayl it was RESOLVED THAT: The Board of Trustees of the Salina Public Library approves the Board minutes as written. Motion passed. P760. 08/18/05. PUBLIC COMMENTS: None . FRIENDS OF THE LIBRARY REPORT: Joe McKenzie reported that the Friends Board met on Tuesday, August 17th, 2005. They are busy getting ready for their September Book Sale. The items not sold at the sale will be disposed of. The Friends are pursuing the idea of selling books on the Internet. Joe received a call from someone with Book Prospector, a company that purchases books. They may be a possible resource for the Friends. New brochures are now available at the Circ Desk. The Friends will also have representation at the CLASS Open House. DISCUSSION: Position Review Recommendation' Joe McKenzie discussed the Committee recommendations and staff comments. Board discussion followed. 05-41 On a motion made by David Hawksworth and seconded by Harris Rayl it was RESOLVED THAT: The Board of Trustees of the Salina Public Library approve the Position Classifications and Pay Grades as printed. Motion passed. P.760. 08/18/05 ACTION ITEM: 2006 BUDGET: Sheldon Lilak called for discussion on the 2006 Budget. The Board discussed various aspects of the budget and services for 2006. 05-42 On a motion made by Janice Ostrom and seconded by David Hawksworth it was RESOLVED THAT: The Board of Trustees of the Salina Public Library approves the 2006 Budget as printed. Motion passed. P.760. 08/18/05. . DISCUSSION: Art Exhibit policy - 1 st reading Joe McKenzie presented the policy for Art Exhibits. Board discussion followed regarding allowing collections of art from different artists to be displayed as well as collections of individual artists. -761- 05-43 On a motion made by Lynne Ryan and seconded by Debbie Divine it was RESOLVED THAT: The Board of Trustees of the Salina Public Library approves the policy as written. Motion passed. P.761. 08/18/05. 0 RlENT A TI ON: Planning Process Joe McKenzie gave the Board some background on the Strategic Planning process. The current Strategic Plan expired in 2004. The process is to have a committee of individuals from the staff, public and other agencies help devise the new Strategic Plan. Joe will ask Chris Rippel from CKLS to facilitate this process. The entire process took about 12 months last time; hopefully it can be completed in a shorter time frame this time. We will begin the planning process sometime this fall. FINANCIAL REPORT: In September Sandy Wilcox will be working with a CPA from Varney & Associates on getting the General and Benefit Funds set up on Quick Books. She will mirror the Fund Balance program for three months and by the end of the year should know which program works best for us. Harris Rayl asked about the credit card accounts and the process for tracking purchases. The cards are kept in a locked drawer in the Business Office and employees must check the card out with reason for use. When the card is checked back in the Business Office staff records the use and amount spent. Many times the department Supervisor also signs the purchase request. Joe McKenzie also approves these purchases with the bills. STATISTICS: Renewal òfmaterials on WebCat exceeds the renewals at Circulation and Youth Services. The Tech Center continues to be busy. LIBRARIAN'S REPORT: Since the approval of the Disposal of Property Policy the Library has been able to give 3 computers to the Senior Center. More of the computer classes are now being taught by the Reference Staff, such as how to search the Internet and Genealogy classes. The Library Staff will have a meeting in September on adult programming and classes. Youth Services departments around the country are organizing early literacy centers for pre-school age children. Kristi is going to be doing some research on this type of programming and the possibility of adopting an early literacy center as part of library services. The Library will be closed November 11th for staff in-service day. This year's day may center on "going to CLASS". This would help library staff get acquainted with CLASS programs. The Library will also be closed on October 10th for SIRSI upgrade. Due to an error at The Salina Journal the CLASS catalog was not inserted in the August 16th edition of the paper. The Journal did get it inserted in the Wednesday, August 17th edition. Joe McKenzie also reported that he has gotten a proposal from Midwest Security to add additional security devises in the Library. He will continue to research this and consider the cost vs. benefit. . l ~. . -762- BOARD COMMENTS: Janice Ostrom asked about the skylight tinting in the coffee bar area. Joe McKenzie reported that Del's would be able to put the tinting on using a 60% tint. He also stated that tinting might give us "hot spots" which could result in the glass breaking. Sheldon Lilak suggested looking into a product called Solar Screen. It is not applied directly to the glass and can be taken down in the winter to allow the heat to come through. 05-44 On a motion made by David Hawksworth and seconded by Lynne Ryan it was RESOLVED THAT: The Board adjourns the August 18, 2005 Board meeting. Motion passed. P.762. 08/18.05. There being no further business to come before the Board, the meeting was adjourned. fl,,"! 22, ;ZOOS: Date . .