08-22-2005 MinutesCommission
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CITY OF SALINA, KANSAS
REGULAR MEETING OF THE BOARD OF COMMISSIONERS
August 22, 2005
4:00 p.m.
The City Commission convened at 2:30 p.m. in a Study Session for a staff report on the Expo Center
w (utilities). The Regular Meeting of the Board of Commissioners was called to order at 4:00 p.m. in
Room 107, City -County Building. A roll call was taken followed by the Pledge of Allegiance and a
moment of silence.
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There were present:
Mayor Deborah P. Divine, Chairman presiding
Commissioner Alan E. Jilka
Commissioner Donnie D. Marrs
Commissioner R. Abner Perney
Commissioner John K. Vanier Il
comprising a quorum of the Board, also present:
Jason A. Gage, City Manager
Greg Bengtson, City Attorney
Lieu Ann Elsey, City Clerk
Absent: None
CITIZEN FORUM
Mike Wilson, 422 Jupiter Avenue, commented on the services that Community Access TV
provides and the access and franchise fee imposed on the local cable bills. Mr. Wilson continued to
comment on the numerous programs aired and produced on Access TV and impact that the current
Senate bills would have on these services.
AWARDS - PROCLAMATIONS
(4.1) The day of September 26, 2005 as "Saint Francis Academy Day" in the City of Salina.
Nona Miller, Communications Coordinator, read the proclamation and announced upcoming events.
(4.2) The month of September 2005 as "National Alcohol and Drug Addiction Recovery Month"
in the City of Salina. Les Sperling, CEO of Central Kansas Foundation, read the proclamation and
announced upcoming events.
PUBLIC HEARINGS AND ITEMS SCHEDULED FOR A CERTAIN TIME
None.
CONSENT AGENDA
(6.1) Approve the minutes of August 15, 2005.
(6.2) Approve a 180 -day extension to the agreement with Daktronics Sports Marketing for the
purpose of paying the costs of a new scoreboard and various other signs and equipment at the
Bicentennial Center.
(6.3) Award of contract for Chain Link Fence Installation at the Bill Burke Park Soccer Fields,
Project No. 04-1484, to Dellinger Fence Co. in the amount of $33,697.
Commission Marrs requested that Item 6.2 be removed from the consent agenda.
05-682411 Moved by Commissioner Perney, seconded by Commissioner Jilka, to approve Items 6.1
and 6.3 of the consent agenda as presented. Aye: (5). Nay: (0). Motion carried.
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Keith Rawlings, Director of Bicentennial Center, responded to Commissioner Marrs'
questions regarding the status of the current contract and what the extension would do to the overall
time frame of the project.
05-§825 Moved by Commissioner Marrs, seconded by Commissioner Vanier, to approve Item 6.2.
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Aye: (5). Nay: (0). Motion carried.
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DEVELOPMENT BUSINESS
None.
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ADMINISTRATION
(8.1) Second reading Ordinance No. 05-10302 amending the South Ninth Street Corridor Plan
portion of the Salina Comprehensive Plan to expand the area designated for future commercial
development 1/8 mile south from the current boundary on the plan.
Mayor Divine noted that Ordinance No. 05-10302 was passed on first reading on August
15, 2005 and since that time no comments have been received.
05-6826 Moved by Commissioner Vanier, seconded by Commissioner Jilka, to adopt Ordinance No.
05-10302 on second reading. A roll call vote was taken. Aye: (5) Jilka, Marrs, Perney, Vanier,
Divine. Nay: (0). Motion carried.
(8.2) Second reading Ordinance No. 05-10303 amending Section 42-418.4 of Chapter 42 in the
Salina Code pertaining to the Corridor Overlay District.
Mayor Divine noted that Ordinance No. 05-10303 was passed on first reading on August
15, 2005 and since that time no comments have been received.
05-6827 Moved by Commissioner Vanier, seconded by Commissioner Marrs, to adopt Ordinance
No. 05-10303 on second reading. A roll call vote was taken. Aye: (5) Jilka, Marrs, Perney, Vanier,
Divine. Nay: (0). Motion carried.
(8.3) Approve Change Order No. 2 for the 2005 Asphalt Arterial Major Maintenance, Project
No. 05-1529.
Brad Johnson, City Engineer, explained the project, quotations received, and project
funding. Mr. Johnson responded to Commissioner Marrs' question regarding frequent uses of Change
Orders.
05-6828 Moved by Commissioner Marrs, seconded by Commissioner Perney, to approve Change
Order No. 2 with APAC-Kansas, Inc., Shears Division in the amount of $95,431.50 and to award
contract for the concrete approach pavement construction for the landfill scale to Bob Davis Concrete
Construction in the amount of $11,214. Aye: (5). Nay: (0). Motion carried.
(8.4) Resolution No. 05-6208 appointing members to various boards and commissions.
Mayor Divine announced the appointments.
05-6829 Moved by Commissioner Perney, seconded by Commissioner Vanier, to adopt Resolution
No. 05-6208. Aye: (5). Nay: (0). Motion carried.
(8.5) Authorize an Agreement for Engineering Services for design of Downtown Traffic Signal
Improvements, Project No. 05-1547.
Mayor Divine recused herself due to conflict of interest.
Vice -Mayor Marrs assumed the chair
Brad Johnson, City Engineer, explained the possible improvements, the downtown signal
master plan, the agreement and funding.
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City Manager Jason Gage commented on additional funding options of the project, and
possible use of funds from the General Fund instead of sales tax revenue.
Commissioner Perney commented on his disagreement on the scope of the project and
would like the scope of work reduced.
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Mr. Johnson responded to Vice -Mayor Marrs' questions regarding pre-emption signal
requirements and the traffic analysis done in 1996. Vice -Mayor Marrs' expressed concerns regarding
the age of the data.
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A discussion followed between Shawn O'Leary, Director of Public Works, and Vice -
Mayor Marrs regarding the data and the use of a task force in determining scope of work needed, and
changes in the downtown area.
Mr. O'Leary responded to Commissioner Jilka's questions on the traffic signals located at
5th & Iron and if there were stop lights at Fifth and Ash Street in the past.
Vice -Mayor commented on the cross arm requirements.
A discussion followed between Commissioner Perney, Mr. O'Leary, Mr. Johnson, and
Vice -Mayor Marrs regarding the traffic pre-emption system.
Sydney Shultz, 1218 E. Ellsworth, commented on synchronization of the stop lights and
expressed his opposition of spending money on the improvements, but felt that pedestrian signals
should be placed.
05-6830 Moved by Commissioner Jilka, seconded by Commissioner Vanier, to authorize an
agreement for engineering services for design of Downtown Traffic Signal Improvement, Project No.
05-1547 with Bucher, Willis & Ratliff Corporation in the amount of $89,250. Aye: (2) Jilka, Vanier.
Nay: (2) Marrs, Pemey. Abstained: (1) Divine. Motion failed.
Mayor Divine resumed the chair.
(8.6) Approve Change Order No. 1 on the Soccer Complex Earthwork, Project No. 03-1399.
Shawn O'Leary, Director of Public Works, explained the project, agreement, and funding.
Mr. O'Leary and Doug Danaher, Wilson & Company, responded to Commissioner Jilka
and Commissioner Marrs' questions regarding the sloping, grading, and drainage.
Paula Knox, Salina Soccer Club, commented on the drainage.
05-6831 Moved by Commissioner Vanier, seconded by Commissioner Jilka, to approve Change
Order No. 1 on the Soccer Complex Earthwork, Project No. 03-1399 with Malm Construction
Company in the amount of $29,903.75. Aye: (5). Nay: (0). Motion carried.
(8.7) Authorize an agreement to develop a master plan for Wayfinding Signage.
Shawn O'Leary, Director of Public Works, explained the project, agreement, and funding.
Mr. O'Leary then responded to Commissioner Perney's question regarding the coverage of the master
plan.
A discussion followed between Commissioner Marrs, Mayor Divine, and Mr. O'Leary
regarding the importance of citizens input on the master plan.
05-6832 Moved by Commissioner Marrs, seconded by Commissioner Jilka, to authorize an
agreement to develop a master plan for Wayfinding Signage with Guidance Pathway Systems in the
amount of $47,275. Aye: (5). Nay: (0). Motion carried.
(8.8) Resolution No. 05-6209 finding the advisability and authorizing certain improvements to
Mulberry and South Seventh and Eighth Streets.
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Brad Johnson, City Engineer, explained the petition, improvements, benefit district, and
funding.
N Shawn O'Leary, Director of Public Works, and Mr. Johnson responded to Commissioner
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Marrs' questions regarding the eligibility of the improvements to be assessed as specials. Both then
w responded to Commissioner Marrs' question regarding the future use of the existing power poles and
placement of the transformers that are currently located on those power poles.
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A discussion followed between Commissioner Marrs, City Manager Jason Gage, and Mr.
Gage regarding the city -at -large funding of the utility relocation.
05-6833II Moved by Commissioner Jilka, seconded by Commissioner Perney, to adopt Resolution
No. 05-6209. Aye: (3). Nay: (2) Marrs, Vanier. Motion carried.
OTHER BUSINESS
05-6834 Moved by Commissioner Perney, seconded by Commissioner Vanier to adopt Resolution
No. 05-6210 authorizing the award of contract to King Construction Company in the amount of
$9,537,630.80 and the commitment of City funds in the amount of $1,389,915.00 for the grading,
surfacing and bridge construction of the North Ohio Overpass, Project No. 85 K-8307-02 be
forwarded to the Secretary of State. Aye: (5). Nay: (0). Motion carried.
ADJOURNMENT
05-6835II Moved by Commissioner Marrs, seconded by Commissioner Vanier, that the Regular
Meeting of the Board of Commissioners be adjourned. Aye: (5). Nay: (0). Motion carried. The
meeting adjourned at 5:27 p.m.
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ATTEST:
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Lieu Arm Elsey, CMC, C&)I-TVClerk
last C��rek: l+ "
Deborah Divine, Mayor
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