01-28-2002 MinutesCommission
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CITY OF SALINA, KANSAS
REGULAR MEETING OF THE BOARD OF COMMISSIONERS
January 28, 2002
4:00 p.m.
The City Commission convened at 3:30 p.m. for an Citizen Open Forum. The City Commission also
met in a Study Session after the regular meeting to discuss 2001 Year -End Financial Reports. The
Regular Meeting of the Board of Commissioners was called to order at 4:00 p.m. in Room 107, City -
County Building. A roll call was taken followed by the Pledge of Allegiance and a moment of silence.
l� There were present:
Mayor Kristin M. Seaton, Chairman presiding
Commissioner Deborah P. Divine
Commissioner Don Heath
Commissioner Alan E. Jilka
Commissioner Monte D. Shadwick
comprising a quorum of the Board, also present:
Absent:
Greg Bengtson, City Attorney
Dennis M. Kissinger, City Manager
Lieu Ann Nicola, City Clerk
None.
None.
CITIZEN FORUM
AWARDS - PROCLAMATIONS
(4.1) Resolution No. 02-5803 expressing gratitude and appreciation to Philip R. Shaffer for his
employment with the City of Salina from September 1, 1985 to February 6, 2002.
Mayor Seaton read the resolution.
02-3166 Moved by Commissioner Jilka, seconded by Commissioner Divine, to adopt Resolution
No. 02-5803. Aye: (5). Nay: (0). Motion carried.
PUBLIC HEARINGS AND ITEMS SCHEDULED FOR A CERTAIN TIME
(5.1) Public hearing and report on Petition No. 4228 requesting the vacation of Reserve "A"
adjacent to Lot 7, Block 1 of the Riffel Addition.
The public hearing was opened.
Dean Andrew, Director of Planning and Community Development, explained the request.
A discussion followed with Commissioner Divine, Mr. Andrew, and Shawn O'Leary,
Director of Engineering and General Services, regarding the property owner being landlocked and the
Kansas Department of Transportation plans for the right-of-way.
Mr. Andrew responded to Commissioner Heath's question regarding number of property
owners affected and the reason for an affidavit to be filed with the Register of Deeds.
There being no further comments, the hearing was closed.
02-3167 Moved by Commissioner Shadwick, seconded by Commissioner Jilka, to direct staff to
prepare an ordinance vacating Reserve "A" adjacent to Lot 7, Block 1 of the Riffel Addition. Aye:
(5). Nay: (0). Motion carried.
Commission
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(5.2) Public hearing to evaluate the performance of Economic Development Grant No. 98 -IN -
009 which was used to help finance the installation of infrastructure improvements to serve the A -Plus
Galvanizing plant constructed at 1100 N. Ohio Street.
The public hearing was opened.
Dean Andrew, Director of Planning and Community Development, explained the purpose
of the grant and summarized events that have taken place to date. Mr. Andrew also responded to
Mayor Seaton's question regarding the number of jobs created.
There being no further comments, the hearing was closed.
02-3168 Moved by Commissioner Divine, seconded by Commissioner Shadwick, to direct staff
to begin the grant closeout process with the Department of Commerce and Housing. Aye: (5). Nay:
(0). Motion carried.
CONSENT AGENDA
(6.1) Approve the minutes of January 14, 2002.
(6.2) Resolution No. 02-5804 initiating proceedings for the South Ninth Street Corridor
Improvements, Phase 3, Project No. 01-1273.
(6.3) Resolution No. 02-5805 authorizing an agreement for engineering services related to the
design of Cell No. 4 at the Salina Municipal Solid Waste Landfill Facility to Camp Dresser and
McKee, Inc. in an amount not to exceed $70,000, Project No. 02-1333.
(6.4) Accept and endorse the Planning Commission's recommendation to approve a revised site
plan for Application #CU01-12, filed by the Cornerstone Community Church, requesting approval
of a Conditional Use Permit to allow construction of a church parking lot located at 212 Des Moines.
(6.5) Approve request for budget amendment for CDBG Project No. 99 -PF -20 awarded to the
City of Salina for the construction of the new Emergency Aid/Food Bank.
Commissioner Divine complimented Staff on their efforts on Item 6.4.
02-3169 Moved by Commissioner Divine, seconded by Commissioner Shadwick, to approve the
consent agenda as presented. Aye: (5). Nay: (0). Motion carried.
None.
DEVELOPMENT BUSINESS
ADMINISTRATION
(8.1) Authorize an engineering agreement for the concept engineering design of the North
Ohio Overpass Project, Project No. 00-1248.
Shawn O'Leary, Director of Engineering and General Services, explained the project and
the agreement.
A discussion followed with Troy Eisenbraun of Wilson & Company, Mayor Seaton, and
Mr. O'Leary concerning the concept phase. Mr. Eisenbraun responded to City Manager Dennis
Kissinger's question regarding property descriptions.
Mayor Seaton discussed with Mr. O'Leary and Mr. Kissinger the financing of the project
and public art.
Mr. O'Leary responded to Commissioner Divine's question regarding federal funding and
environmental analysis.
Commission
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02-3170 Moved by Commissioner Jilka, seconded by Commissioner Divine, to authorize the
engineering agreement for the concept engineering design of the North Ohio Overpass, Project No.
00-1248, with Wilson & Company in the amount of $299,520 pending formal concurrence from
Kansas Department of Transportation. Aye: (5). Nay: (0). Motion carried.
(8.2) Award contract for the South Ninth Street Corridor Improvements, Phase 3, Project No.
01-1273.
Shawn O'Leary, Director of Engineering and General Services, explained the project, the
consistency of the base and alternate bid, and bids received. Mr. O'Leary also summarized the
financing of the project, the cost difference, and compared the bids.
Mr. O'Leary then responded to Commissioner Jilka's question regarding the financial
summary and Commissioner Heath's question regarding budget amounts. Mr. O'Leary clarified
Commissioner Divine's inquiry regarding public informational meeting.
Wade Colwell, Kansas Asphalt Paving Association, expressed his views towards the
asphalt paving and suggested accepting the bid provided by APAC-Kansas, Inc.
Dick Brown, Smoky Hill, LLC, commented on the cost analysis and views toward
concrete paving.
Dennis Kissinger, City Manager, explained that it was not the City's intent to represent
either product, but felt that the concrete paving would benefit the public better. Mr. Kissinger also
responded to Commissioner Shadwick's question regarding the life cycle cost being within ten percent
of the cost.
Commissioner Shadwick commented on his opposition towards awarding the contract
as recommended.
Commissioner Jilka, Commissioner Heath, and Commissioner Divine commented on
supporting Staff's recommendation.
02-3171 Moved by Commissioner Divine, seconded by Commissioner Jilka, to award the contract
for the South Ninth Street Corridor Improvements, Phase 3, Project No. 01-1273 to Smoky Hill, LLC
in the alternate bid amount of $2,036,756.30. Aye: (4) Divine, Heath, Jilka, Seaton. Nay: (1)
Shadwick. Motion carried.
(8.3) Approval of the 2002 Vehicle and Equipment Plan — Phase 1 purchases and the re -bid
of the utility vehicle for the Solid Waste Division.
Jason Gage, Assistant City Manager, summarized the recommendation.
02-3172 Moved by Commissioner Divine, seconded by Commissioner Jilka, to approve the 2002
Vehicle and Equipment Plan as presented and authorize the re -bid of the utility vehicle for the Solid
Waste Division. Aye: (5). Nay: (0). Motion carried.
None.
OTHER BUSINESS
ADJOURNMENT
02-3173 Moved by Commissioner Jilka, seconded by Commissioner Shadwick, that the Regular
Meeting of the Board of Commissioners be adjourned. Aye:(5). Nay: (0). Motion carried. The
meeting adjourned at 5:06 p.m. ,
Mayor
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Lieu Ann Nicola, City Clerk