07-21-2005 Minutes
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The regular monthly meeting of the Salina Public Library Board of Trustees
was held at 7:00 a.m. on Thursday, July 21, 2005 in the Tech Center Meeting Room.
The following Board members were present: Betsy Scholten, Lynne Ryan,
Debbie Divine, David Hawksworth, Sheldon Lilak, Janice Ostrom, James Hall and
Harris Rayl. Others present were Joe McKenzie, Sandy Wilcox, Mike Wilson,
observer for the League of Women Voters and Darren Stineman from the Salina
Journal.
Betsy Scholten called the meeting to order and asked for any changes or
additions to the June 16,2005 Board minutes.
05-32 On a motion made by David Hawksworth and seconded by Harris Rayl it
was RESOLVED THAT: The Board of Trustees of the Salina Public Library
approves the June 16,2005 Board minutes as printed. Motion passed. 'P756.
07/21/05.
PUBLIC COMMENTS: None
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FRIENDS OF THE LIBRARY REPORT: Joe McKenzie reported that the Friends
met on the 21 st of July. They are very busy working on another book sale scheduled
for September 23,24 & 25th. Last month they generated $239.00 selling books in the
Lobby.
ACTION ITEM: Disposal of Library Equipment & Furniture Policy -2nd Reading:
The Board discussed the changes made to the Disposal of Library Equipment &
Furniture Policy.
05-33 On a motion made by Sheldon Lilak and seconded by Janice Ostrom it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library
approves the Disposal of Library Equipment & Furniture Policy as written on
2n reading. (see attached) Motion passed. 07/21/05. P 756.
ACTION ITEM: Travel Policy -2nd Reading: The Board discussed the changes
made to the Travel Policy.
05-34 On a motion made by Janice Ostrom and seconded by David Hawksworth it
was RESOLVED THAT: The Board of Trustees of the Salina Public Library
approves the Travel Policy as written on 2nd reading. (see attached) Motion
passed. 07/21/05. P 756.
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ACTION ITEM: Joe gave the Board a presentation about line items in the 2006
budget. The 2006 Budget shows about a 5-Yz% overall spending increase. He is
recommending a 2% across the board salary increase plus steps. Also an additional
1 % increase in salaries for staff that are stepped out. He recommends a transfer of
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$125,000 into the Capital Improvements Fund. The rise in valuation results in a
small decrease in the overall Mill Levy for 2006. Employee benefits continue to rise.
The City is projecting a 7% increase in premiums for 2006. There are slight
increases in other line items such as water and insurance. He recommends
decreasing the contingency line item and redistributing those funds to the PR &
Programming line item. Discussion followed on the materials line item in
comparison to previous years and how that money is spent. The materials budget is
also supplemented with funds from the ILDP grant and State Aid money. Funding
for CLASS was also discussed.
05-35 On a motion made by Sheldon Lilak and seconded by Debbie Divine it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library
approves the 2006 Budget as printed for publication and for Public Hearing on
August 18,2005 at 7 a.m. Motion passed. P 757. 07/21/05
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FINANCIAL REPORT: Sandy discussed the new check approval process with the
Board and Joe went over the financial statement. He reported that the budget is
still on track for the year. The Board looked over the quarterly update on the
Prescott Memorial Fund. Joe recommended the Board discuss these investments
later in the year.
STATISTICAL REPORT: June is the busiest month of year. The Summer
Reading Program boosts the numbers in Youth Services circulation. Adult
Circulation is up also. The Tech Center continues to be busy.
LIBRARIAN'S REPORT: Joe McKenzie reported that the reception for Harley
Elliott's art exhibit went very well. A committee of three as been formed to select
other artists to present their work in the Lobby. There will be an application
process and the Committee will select artists for a 6 month period to rotate every 6
weeks or so. Pilar will be the next artist to display her work from September 1st to
mid October. The CLASS Advisory Board met on July 19th. Joe and Lori Brack
will be going off of the Advisory Board. Lori is looking for interested people to
serve on the Advisory Board. Discussion followed on the different classes being
offered. Several Library staff will be teaching classes. The catalog will be published
in The Salina Journal on August 16th. Enrollment will be held August 16th thru 23rd.
Several open houses are also being planned to promote enrollment.
Joe is on the state wide Task Force for Continuing Education. The Task Force will
probably include recommendations that Library Board Members have a certain
amount of continuing education.
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The position review team of Janice Ostrom, Joe McKenzie, Connie Scott and Kristi
Hansen has finished the review and Joe has also received suggestions and comments
from staff. He will bring this to the Board in August.
The Library will be conducting a Sirsi upgrade on October 13th. The Library may
be closed that day to allow staff time to work with the new system.
Joe will be on vacation July 25th - August 3rd.
BOARD COMMENTS: James Hall mentioned looking into some type of film to
cover the skylights in the Coffee Bar Lobby to eliminate some of the heat and U.V.
rays coming in from the skylights. Joe will look into this.
Betsy Scholten requested the Board go into Executive Session to discuss a personnel
issue.
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05-36 On a motion made by Debbie Divine and Seconded by Lynne Ryan it was
RESOL VED THAT: The Board of Trustees of the Salina Public Library
adjourns into executive session for ten minutes at 7:55 a.m. Motion passed. P
758.7/21/05
05-37 On a motion made by Debbie Divine and Seconded by David Hawksworth it
Was RESOLVED THAT: The Board of Trustees of the Salina Public Library
Adjourns out of executive session at 8:05 a.m. Motion passed. P. 758. 7/21/05
The Board discussed increasing the Director's Salary effective January 1, 2006.
05-38 On a motion made by Harris Rayl and Seconded by David Hawksworth it
Was RESOLVED THAT: The Board of Trustees of the Salina Public Library
approves an increase in Joe McKenzie's salary to $76,585 in order to bring it
more in line with salaries of his peers in comparable communities. Motion
passed. P 758. 7/21/05
ADJOURNMENT: There being no further business to come before the Board, the
meeting was adjourned.
05-39 On a motion made by Lynne Ryan and seconded by Debbie Divine it
was RESOLVED THAT: The Board of Trustees of the Salina Public Library
adjourns the July 21, 2005, meeting. Motion passed. P.758. 07/21/05
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ßanice Ostrom, Secretary
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