08-01-2005 MinutesCommission
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CITY OF SALINA, KANSAS
REGULAR MEETING OF THE BOARD OF COMMISSIONERS
August 1, 2005
4:00 p.m.
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The City Commission convened at 2:30 p.m. for a Budget Study Session. The Regular Meeting of the
w Board of Commissioners was called to order at 4:00 p.m. in Room 107, City -County Building. A roll
call was taken followed by the Pledge of Allegiance and a moment of silence.
There were present:
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Mayor Deborah P. Divine, Chairman presiding
Commissioner Alan E. Jilka
Commissioner Donnie D. Marrs
Commissioner John K. Vanier H
comprising a quorum of the Board, also present:
Jason A. Gage, City Manager
Greg Bengtson, City Attorney
Lieu Ann Elsey, City Clerk
Absent: Commissioner R. Abner Perney
None.
CITIZEN FORUM
AWARDS - PROCLAMATIONS
None.
PUBLIC HEARINGS AND ITEMS SCHEDULED FOR A CERTAIN TIME
None.
CONSENT AGENDA
(6.1) Approve the minutes of July 25, 2005.
(6.2) First reading Ordinance No. 05-10296 levying special assessments to pay the cost of
abatement of nuisances.
(6.3) Authorize the Mayor to sign the grant award notification and the Finance Director to sign
budget itemization for grant fund allocations for the 2005 Kansas Emergency Shelter Grant Program.
(6.4) Authorize an engineering agreement with Bucher, Willis & Ratliff Corporation for the
development of a Master Plan for the Markley/Magnolia/Valley View area, Project No. 05-1545, in
the amount not to exceed $15,642.
(6.5) Award of contracts for the wastewater pump station portable odor control system, Project
No. 04-1465 with Biocube, L.L.C. , in the amount of $34,995, K -Four Trailer Sales, in the amount of
$1,740, EBT, in the amount of $1,483.18, and Peterson Electric, in the amount of $2,600.
Mayor Divine requested that Item 6.4 be removed from the consent agenda.
05-6787II Moved by Commissioner Marrs, seconded by Commissioner Jilka, to approve Items 6. 1,
6.2, 6.3 and 6.5 of the consent agenda as presented. Aye: (4). Nay: (0). Motion carried.
Mayor Divine recused herself due to conflict of interest.
Vice -Mayor Marrs assumed the chair.
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05-6788 Moved by Commissioner Vanier, seconded by Commissioner Jilka, to approve Item 6.4.
Aye: (3). Nay: (0). Abstained: (1) Divine. Motion carried.
Mayor Divine resumed the chair.
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DEVELOPMENT BUSINESS
(7.1) First reading Ordinance No. 05-10297 annexing City owned property located on the south
n side of Magnolia Road (future Salina Soccer Complex site).
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Dean Andrew, Director of Planning and Community Development, explained the
annexation request.
05-678911 Moved by Commissioner Jilka, seconded by Commissioner Vanier, to pass Ordinance No.
05-10297. Aye: (4). Nay: (0). Motion carried.
ADMINISTRATION
(8.1) Resolution No. 05-6201 authorizing an Interlocal Solid Waste Disposal Agreement with
McPherson Area Solid Waste Utility.
Mike Fraser, Director of General Services, explained the agreement, landfill disposal rate,
and the landfill disposal life.
A discussion followed between Commissioner Marrs, Commissioner Vanier, Mr. Fraser,
and City Manager Jason Gage regarding landfill rates and the terms of the agreement.
11Another discussion followed between Commissioner Marrs, Mayor Divine, Commissioner
Vanier, and Mr. Gage regarding landfill and marketing rates. Additional discussions took place
between Commissioner Jilka, Mayor Divine, and Mr. Gage concerning reasons why the city is
accepting out of county waste.
Commissioner Marrs and Commissioner Vanier commented on the preference of
postponing the item until additional information is received regarding the rates being charged and
terms of the existing landfill agreement with other counties.
01-679011 Moved by Commissioner Vanier, seconded by Commissioner Marrs, to postpone the
consideration of Resolution No. 05-6201, until August 8, 2005. Aye: (4). Nay: (0). Motion carried.
(8.2) Award of contract for the South Marymount Road Improvements, Phase H, Project No. 03-
1424.
Brad Johnson, City Engineer, explained the project, bids received, and project funding.
Mr. Johnson responded to Mayor Divine's question regarding the cost differences between the low
bidder and other bidders.
05-6791 Moved by Commissioner Marrs, seconded by Commissioner Jilka, to award the contract
for the South Marymount Road Improvements, Phase II from Cedar Ridge Drive to River Run
Parkway, Project No. 03-1324 to Pavers, Inc. in the amount of $292,989. Aye: (4). Nay: (0). Motion
carried.
(8.3) Award of contract for the Salina Soccer Complex water system, Project No. 03-1399.
Martha Tasker, Director of Utilities, explained the project, bids received, and project
funding. Ms. Tasker clarified that the amount of $727,060 in expenses to date did not include this
contract.
05-6792 Moved by Commissioner Vanier, seconded by Commissioner Jilka, to award the contract
for the Salina Soccer Complex Water System, Project No. 03-1399 to Stevens Contractors in the
amount of $52,469. Aye: (4). Nay: (0). Motion carried.
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(8.4) Set August 15, 2005 as the date of public hearing for the proposed 2006 budget.
Rodney Franz, Director of Finance and Administration, explained the Kansas law
requirements, amount to be levied, and the notice to be published.
05-§793 Moved by Commissioner Jilka, seconded by Commissioner Vanier, to set August 15, 2005
W as the date of public hearing for the proposed 2006 budget. Aye: (4). Nay: (0). Motion carried.
(8.5) Approval of a change order for additional graphic design services for the Smoky Hill
Museum.
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John Highkin, Director of Arts and Humanities, explained the project, change order, and
funding.
05-6794 Moved by Commissioner Vanier, seconded by Commissioner Jilka, to approve the change
order with Michael Gutierrez Design for additional graphic design services for the Smoky Hill
Museum in the amount not to exceed $3,240. Aye: (4). Nay: (0). Motion carried.
(8.6) Request for executive session (legal).
Moved by Commissioner Jilka, seconded by Commissioner Marrs, to recess into executive
session for 10 minutes to discuss matters subject to the attorney-client privilege for the reason that
public discussion would waive the privilege; and reconvene at 4:45 p.m. Aye: (4). Nay: (0). Motion
carried.
The City Commission recessed into executive session at 4:35 p.m. and reconvened at 4:45
p.m.
05-6796 Moved by Commissioner Jilka, seconded by Commissioner Marrs, to recess into the
current executive session for an additional 15 minutes. Aye: (4). Nay: (0). Motion carried.
The City Commission recessed into the current executive session at 4:45 p.m. and
reconvened at 5:00 p.m. No action was taken.
None.
OTHER BUSINESS
ADJOURNMENT
05-6797 Moved by Commissioner Vanier, seconded by Commissioner Jilka, that the Regular
Meeting of the Board of Commissioners be adjourned. Aye: (4). Nay: (0). Motion carried. The
meeting adjourned at 5:00 p.m. 0,
Donnie D. Marrs, Vice -Mayor
[SEAL]
TTEST:
Penny Da •eputy 'Ierk
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