Loading...
06-16-2005 Minutes - . - 753- The regular monthly meeting of the Salina Public Library Board of Trustees was held at 7:00 a.m. on Thursday, June 16,2005 in the Tech Center Meeting Room. The following Board members were present: Betsy Scholten, Lynne Ryan, Debbie Divine, David Hawksworth, James Hall and Harris Rayl. Others present were Joe McKenzie, Sandy Wilcox, Lori Brack and Mike Wilson, observer for the League of Women Voters. Betsy Scholten called the meeting to order and asked for any changes or additions to the May 23, 2005 Board minutes. 05-28 On a motion made by Lynne Ryan and seconded by Debbie Divine it was RESOLVED THAT: The Board of Trustees of the Salina Public Library approves the May 23, 2005 Board minutes as printed. Motion passed. P753. 06/16/05. PUBLIC COMMENTS: None FRIENDS OF THE LIBRARY REPORT: Joe McKenzie reported that the Friends will meet on the 21 st of this month. They are very busy working on another book sale scheduled in September. . ORIENTATION: CLASS Lori Brack presented a tentative Fall Schedule to the Board. She is working on integrating CLASS with Library services. Classes already on the schedule include areas such as; fitness, several language groups, computer topics, writing and literature, open forum discussion, arts and handcrafts, outdoor activities, cooking, leisure/self enrichment and a how to series. There will be approximately 110 class sessions that are fee based. Free classes would include computer classes, book discussions and talk series. Many of the instructors are volunteers. Lori will know exact numbers of paid instructors by July 9th. Joe McKenzie stated that the Library Staff really seem to be getting excited about CLASS and the way it integrates with Library services. . DISCUSSION ITEM: Coffee Shop Update Joe McKenzie reported that the Coffee Shop project is on schedule. City inspector's have been here looking over plans and seem positive about the project. Joe and Jason Ingermanson have discussed what type of signage would be best for the Coffee Shop. The Board discussed possibilities and would prefer some type of freestanding sign that could be moved around as necessary. Joe also mentioned the possibility of a vinyl sign to hang, posting information in a display case, using table tents and press releases to promote the Coffee Shop. The Board also thought the appropriate location for an outdoor sign would be on the south side of the Library since that door will be open earlier than the North main entrance. - 754- The Board also discussed taking the food and drink into the Library and ways of letting patrons know that we do allow food and drink except in the Tech Center. The plumber is still working on a way to tie the plumbing into a sewage line, but it looks like we might make the July 1st start up date, depending on scheduling. Harley Elliott will exhibit his artwork in the South Lobby area July 1st. DISCUSSION ITEM: Travel and Disposal of Library Equipment and Furniture Policies - 1st reading Discussion was held on the travel policy and suggestions were made to change the wording under the Private Automobile section. Change the first sentence to read: When traveling by automobile employees are encouraged to use the library van if it is available or to carpool. Also to delete the last two sentences in this section. The Work Time section should be changed to read: The library encourages continuing education and will approve paid or comp time for up to 8 hours for each day of CE attendance, plus additional time for travel. Discussion was held on the disposal of library equipment and furniture policy. The suggestion was made to change the final sentence to read: Items that do not find a buyer will be disposed of properly. 05-29 On a motion made by Debbie Divine and seconded by Harris Rayl it was RESOLVED THAT: The Board of Trustees of the Salina Public Library approves on first reading the Travel policy with the suggested changes. Motion passed. P754.06/16/05. 05-30 On a motion made by David Hawksworth and seconded by Lynne Ryan it was RESOLVED THAT: The Board of Trustees of the Salina Public Library approves on first reading the Disposal of Library Equipment and Furniture policy with the suggested changes. Motion passed. P754. 06/16/05. DISCUSSION: Budget 2006 Joe McKenzie stated that he met with Betsy Scholten and David Hawksworth to discuss the 2006 budget. He handed out a worksheet with several different budget scenarios. Joe is looking at adding a part time custodial position with afternoon or evening hours to help with cleaning, maintenance and book drop pick up. Discussion followed on salary increases, capital improvement line item, mill levy and valuation. The Board will receive budget worksheets in July and will vote to approve the budget in August. Joe McKenzie also stated that there is a need for a new Library Strategic Plan. FINANCIAL REPORT: Joe went over the financial statement, reported that the budget is still on track for the year. We received another appropriations check the first part of June. One item that could possibly be reduced next year would be the --------------- . . . -, - 755- Contingency line item. Staff is also looking at the book budget and the areas in which it is spent. All of the other accounts have been combined into one bank account at First Bank. We are now using Quick Books to track those funds. Sandy will possibly put the general fund on the Quick Books system and mirror the Fund Balance software for the last few months of this year to see if Quick Books is a more efficient program. The Library is now required to report and pay sales tax on any items that we resale to the public such as computer disks or CD's. STATISTICAL REPORT: The Library was very busy in May. Approximately 1200 people came through the door each day. Youth Services has been busy with their Summer Reading Progl"am and Tech Services continues to have heavy traffic as well. LIBRARIAN'S REPORT: Joe McKenzie reported that the elevator repair is close to being finished. This ended up taking more time than the repair company estimated. The boiler has been removed and the new boiler will be installed sometime in July. Joe told the Board that he is on the State Library Continuing Education Task Force. He reported that we have a new State Librarian and a lot of changes are being made. BOARD COMMENTS: Betsy Scholten stated that she is excited about the changes being made at the Library. ADJOURNMENT: There being no further business to come before the Board, the meeting was adjourned. 05-31 On a motion made by David Hawksworth and seconded by Lynne Ryan it was RESOLVED THAT: The Board of Trustees of the Salina Public Library adjourns the June 16,2005, meeting. Motion passed. P.755. 06/16/05. fl::~ ar~ J Ice Ostrom, Secretary aÁ/1~ 2{), óZ OQS- ate C~é¿;' / Lv d¿: Sandy Wilcox, Recording Secretary frO /~?O /~s Dite I