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04-25-2005 Minutes .. ; 8 - 7 46- The regular monthly meeting of the Salina Public Library Board of Trustees was held at 7:00 a.m. on Monday April 25, 2005 in the Tech Center Meeting Room. The following Board members were present: Lynne Ryan, Cheryl Mason, Janice Ostrom, Sheldon Lilak, David Hawksworth, Debbie Divine and Tom Arpke. Others present were Joe McKenzie, Sandy Wilcox, and David Clouston from The Salina Journal. Lynne Ryan called the meeting to order and asked for any changes or additions to the March 28,2005 Board minutes. No changes were suggested. 05-13 On a motion made by Tom Arpke and seconded by David Hawskworth it was RESOLVED THAT: The Board of Trustees of the Salina Public Library approves the March 28, 2005 Board minutes as printed. Motion passed. P746. 04/25/05. PUBLIC COMMENTS: None 8 FRIENDS OF THE LIBRARY REPORT: Joe McKenzie reported that the Friends have been very busy lately. They are still helping with the poetry series, working on providing staff t-shirts for the summer reading program, and conducting a membership drive. Scholarships were awarded in the amount of $1,000 to Samantha Coberly, Cody Toll and Steven Groene. The Friends are also developing a brochure. ACTION ITEM: CLASS David Hawskworth brought a recommendation by the Special Committee to include Community Learning as a part of Library services and also hire a full time position of Community Learning Coordinator. The Advisory Board would be made up of the current CLASS board members. The Friends have offered their support of $2,000 the first year and $4,000 next year. The remaining funding for the project will come from the Library Budget, grant funding and fees. The Director will report on the CLASS project to the Library Board and Friends Board after each Semester. Questions were answered on funding and position description. Lynne Ryan would also like information on the report the Director provides yearly on how the CLASS project has affected current staff and their job duties. The Community Learning Coordinator's office will be located in the West workroom area. I 05-14 On a motion made by Janice Ostrom and seconded by Tom Arpke it was RESOLVED THAT: The Board of Trustees of the Salina Public Library accept the proposal of the Special Committee to adopt Community Learning as a Library program. Motion passed. P746.04/25/05. -747- ACTION ITEM: Nominations The Nominating Committee proposed the slate of Officers for the 2005-2006 term as follows: Betsy Scholten- President; Sheldon Lilak- Vice President; David Hawskworth- Treasurer and Janice Ostrom- Secretary. 05-15 On a motion made by Janice Ostrom and seconded by Sheldon Lilak it was RESOLVED THAT: The Board of Trustees of the Salina Public Library accept the slate of officers proposed by the Nominating Committee. Motion passed. P747.04/25/05. ACTION ITEM: Coffee Vendor Joe McKenzie reported on interviews that he and Tom Arpke conducted with the three prospective coffee vendors. Joe McKenzie recommended beginning the process of negotiations with Paradise Coffee as a Coffee Vendor in the Library. Discussion followed on the particular vendor and location and type of counter. Sheldon Lilak also commented on the importance of cleanliness and appearance of the coffee area. 05-16 On a motion made by David Hawksworth and seconded by Tom Arpke it was RESOLVED THAT: The Board of Trustees of the Salina Public Library proceed with negotiation with Paradise Coffee to provide service in the Library. Motion passed. P747.04/25/05. Joe McKenzie hopes to have a draft of the contract for next months meeting. FINANCIAL REPORT: Joe McKenzie went through a review of the audit. No findings or reportable conditions. The Library received a small appropriation in March from the County Treasurers Office. Expenditures on the Materials line item are starting to increase. Janice Ostrom had a question on the Worker's Compensation line item. Joe McKenzie stated that there would be one more payment to Medina Construction from the Capital Improvement Fund. We received Quarterly reports on the Prescott Memorial Funds and they have gone up. Tom Arpke discussed the criteria he used when choosing funds for this account. STATISTICAL REPORT: The statistical report will change to reflect the statistics for the Tech Center. Internet use still continues to be high. Use of the new Training Lab has been very good. It has been at overflow capacity several times. ~~~-_. . .~._H__~~__-- 8 I 8 ... ... -748- LIBRARIAN'S REPORT: Joe McKenzie reported on improvements being made to the Business Office. R&T Specialty Construction is installing a wall for privacy reasons. Joe is also working with Kansas Correctional on improvements to the Public Relations and Inter Library Loan areas in the West workroom. The elevator repair has been started and should be completed soon. Systems 4 were the low bidder on the Boiler replacement project with a bid of $21,017.00. Joe requested Board action on accepting the Bid. 05-17 On a motion made by Tom Arpke and seconded by Sheldon Lilak it was RESOLVED THAT: The Board of Trustees of the Salina Public Library proceed accept the bid from Systems 4 for replacement of the boiler. Motion passed. P148.04/25/05. Joe McKenzie reported that he would be attending the American Library Association conference in Chicago June 24th through 28th. He will also be gone the last full week in July. BOARD COMMENTS: Lynne Ryan thanked Tom Arpke and Cheryl Mason for their service on the Library Board. THE BOARD ADJOURNED INTO EXECUTIVE SESSION 05-18 On a motion made by Sheldon Lilak and seconded by Janice Ostrom it was RESOLVED THAT: The Board of Trustees of the Salina Public Library adjourn into executive session for fifteen minutes. Motion passed. P 748. 04/25/2005 05-19 On a motion made by David Hawskworth and seconded by Tom Arpke it was RESOLVED THAT: The Board of Trustees of the Salina Public Library extend the executive session by 10 minutes. Motion passed. P 748. 04/25/2005 05-20 On a motion made by Debbie Divine and seconded by Tom Arpke it was RESOL VED THAT: The Board of Trustees of the Salina Public Library adjourns out of executive session at 8:25 a.m. Motion passed. P748. 04/25/2005 05-21 On a motion made by Tom Arpke and seconded by Cheryl Mason it was RESOLVED THAT: The Board of Trustees of the Salina Public Library Will have the current Board President and incoming Board President review The Director's evaluation with him. Motion passed. P748. 04/25/2005 -749- ADJOURNMENT: There being no further business to come before the Board, the meeting was adjourned. 05-22 On a motion made by Tom Arpke and seconded by Sheldon Lilak it was RESOLVED THAT: The Board of Trustees of the Salina Public Library adjourns the April 25, 2005, meeting. Motion passed. P.749. 04/25/05. ~d~ f-27-ÔS' Date ----