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03-28-2005 Minutes ~ ~. .. . -743- The regular monthly meeting of the Salina Public Library Board of Trustees was held at 7:00 a.m. on Monday March 28, 2005 in the Tech Center Meeting Room. The following Board members were present: Lynne Ryan, Cheryl Mason, Janice Ostrom, Betsy Scholten, David Hawksworth and Tom Arpke. Others present were Joe McKenzie, Sandy Wilcox, and David Clouston from The Salina Journal. Lynne Ryan called the meeting to order and asked for any changes or additions to the February 28, 2005 Board minutes. No changes were suggested. 05-10 On a motion made by Tom Arpke and seconded by David Hawskworth it was RESOLVED THAT: The Board of Trustees of the Salina Public Library approves the February 28, 2005 Board minutes as printed. Motion passed. P743.03/28/05. PUBLIC COMMENTS: None . FRIENDS OF THE LIBRARY REPORT: Joe McKenzie reported that the Friends would hold their book sale A~ril1st thru 3rd, 2005. They are planning a May meeting to celebrate their 20t anniversary. The Friends are also sponsoring the Talk Series and planning a Membership Drive. They have awarded three scholarships. Lynne Ryan wanted to thank the Friends for providing hospitality for the Novel Kansas program on March 20th. DISCUSSION: TECH CENTER CONSTRUCTION UPDATE: Joe McKenzie took the Board on a tour of the South outside entrance to the building. The sidewalk is completed and work is being done on retaining walls. They should be finished with this work by Wednesday of this week if the weather holds out. Staff is finishing moving of all the equipment and furniture over to the Tech Center. The Tech Center will open to the public on Wednesday, March 30, 2005. Joe McKenzie also mentioned the new reservation software and that it should also be up and running when we open the Tech Center. Joe McKenzie discussed the application for payment from Medina Construction. The Library should probably have only one more payment to Medina after this. The Tech Center Grand Opening is scheduled for the week of April 10th thru the 16th. Joe also asked the Boards opinion on coinciding this with the Food for Fine drive for the Emergency Aid Food Bank. The Board agreed that would be a good idea. Promotional ads for the grand opening will be run in The Salina Journal and Joe McKenzie will try to book an appearance on KSAL's Kansas Live program. Melanie Schreiber has also developed a brochure with information regarding the Tech Center. Lounge furniture has been ordered from Design Central. All the other Tech Center furniture was purchased and delivered by Kansas Correctional. . -744- DISCUSSION: CLASS David Hawksworth reported that the CLASS Committee did not meet in March. Lynne Ryan and David Hawksworth did meet with Joe McKenzie to discuss the CLASS project and David will be working with the Committee on Job Descriptions and funding issues. Hopefully David Hawksworth will have something to present to the Board in April. Lynne Ryan asked David if the Class Committee could please have the information to Board members for study prior to the April meeting. DISCUSSION: Librarian's Evaluation The Board evaluation of the Library Director was handed out to Board members at the meeting and will be mailed to those absent. These evaluations are du~ back to Lynne Ryan by Friday April 1 st. Staff evaluations of the Library Director will be handed out with a self addressed stamped envelope to return to Lynne Ryan by Friday April 8th. ACTION ITEM: Appointment of Nominating Committee Lynne Ryan recommended appointing Cheryl Mason to the Nominating Committee as well as herself. 05-11 On a motion made by Betsy Scholten and seconded by Janice Ostrom it was RESOLVED THAT: The Board of Trustees of the Salina Public Library approves the appointment of Cheryl Mason and Lynne Ryan to the Nominating Committee. Motion passed. P744.03/28/05. Lynne Ryan also reported that CKLS has two openings on their Executive Committee. Lynn has the nomination forms if anyone would like one. They are due back to CKLS by April 4th. FINANCIAL REPORT: Joe McKenzie reported that finances were looking good. The Library received another smaller tax appropriations check last week. The Board discussed selling the White Oak Fund. Tom Arpke is still researching options. STATISTICAL REPORT: February statistics almost mirrored last year's numbers. Internet use continues to be high. With the Tech Center opening the statistical report will probably be amended to reflect the Internet use under Tech Center reports. Reference will still probably continue to track database use. ~---_._~-_.__..- . -745- LIBRARIAN'S REPORT: Joe McKenzie reported that we are planning a Volunteer Appreciation Luncheon for April 19th at noon in the Prescott Room. He will be attending the State Library Pre-Conference meeting this afternoon. The Library will also be starting the Poetry Series. Bret Wallace has been hired as the Library's Public Relations Coordinator. His first day of employment will be Friday, April 1st. Joe is working with Kansas Correctional on some design of workspace in the West Workroom of the Library. Jeff Davis from New Directions Behavioral Health will be here on Thursday March 30th to hold an orientation meeting regarding the Library's new Employee Assistance Program. Sandy Wilcox will hold additional meetings for those employees that can't attend the Thursday morning meeting. Joe McKenzie is still working on the Coffee Project. Estimates on plumbing and electrical work required are appro~imately $7000.00. Wilson and. Co. sent out request for bids on the new Boiler project. Bids should be in within a few weeks. Work on the installation of the boiler would begin probably sometime in June. Joe McKenzie and staff are also working on a new travel policy that will be brought to the Board when drafted. . BOARD COMMENTS: Betsy Scholten commented how pleased she was with how smoothly the construction of the Tech Center has gone. ADJOURNMENT: There being no further business to come before the Board, the meeting was adjourned. 05-12 On a motion made by Janice Ostrom an~ seconded by David Hawksworth it was RESOLVED THAT: The Board of Trustees of the Salina Public Library adjourns the March 28, 2005, meeting. Motion passed. P.745. 03/28/05. ~~~ Betsy Scholten, Secretary 3- 36.- 0-5 Date .