03-28-2005 Minutes
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-743-
The regular monthly meeting of the Salina Public Library Board of Trustees
was held at 7:00 a.m. on Monday March 28, 2005 in the Tech Center Meeting Room.
The following Board members were present: Lynne Ryan, Cheryl Mason,
Janice Ostrom, Betsy Scholten, David Hawksworth and Tom Arpke. Others
present were Joe McKenzie, Sandy Wilcox, and David Clouston from The Salina
Journal.
Lynne Ryan called the meeting to order and asked for any changes or
additions to the February 28, 2005 Board minutes. No changes were suggested.
05-10 On a motion made by Tom Arpke and seconded by David Hawskworth it
was RESOLVED THAT: The Board of Trustees of the Salina Public Library
approves the February 28, 2005 Board minutes as printed. Motion passed.
P743.03/28/05.
PUBLIC COMMENTS: None
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FRIENDS OF THE LIBRARY REPORT: Joe McKenzie reported that the Friends
would hold their book sale A~ril1st thru 3rd, 2005. They are planning a May
meeting to celebrate their 20t anniversary. The Friends are also sponsoring the
Talk Series and planning a Membership Drive. They have awarded three
scholarships. Lynne Ryan wanted to thank the Friends for providing hospitality for
the Novel Kansas program on March 20th.
DISCUSSION: TECH CENTER CONSTRUCTION UPDATE: Joe McKenzie took
the Board on a tour of the South outside entrance to the building. The sidewalk is
completed and work is being done on retaining walls. They should be finished with
this work by Wednesday of this week if the weather holds out. Staff is finishing
moving of all the equipment and furniture over to the Tech Center. The Tech
Center will open to the public on Wednesday, March 30, 2005. Joe McKenzie also
mentioned the new reservation software and that it should also be up and running
when we open the Tech Center.
Joe McKenzie discussed the application for payment from Medina Construction.
The Library should probably have only one more payment to Medina after this.
The Tech Center Grand Opening is scheduled for the week of April 10th thru the
16th. Joe also asked the Boards opinion on coinciding this with the Food for Fine
drive for the Emergency Aid Food Bank. The Board agreed that would be a good
idea. Promotional ads for the grand opening will be run in The Salina Journal and
Joe McKenzie will try to book an appearance on KSAL's Kansas Live program.
Melanie Schreiber has also developed a brochure with information regarding the
Tech Center. Lounge furniture has been ordered from Design Central. All the
other Tech Center furniture was purchased and delivered by Kansas Correctional.
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-744-
DISCUSSION: CLASS
David Hawksworth reported that the CLASS Committee did not meet in March.
Lynne Ryan and David Hawksworth did meet with Joe McKenzie to discuss the
CLASS project and David will be working with the Committee on Job Descriptions
and funding issues. Hopefully David Hawksworth will have something to present to
the Board in April. Lynne Ryan asked David if the Class Committee could please
have the information to Board members for study prior to the April meeting.
DISCUSSION: Librarian's Evaluation
The Board evaluation of the Library Director was handed out to Board members at
the meeting and will be mailed to those absent. These evaluations are du~ back to
Lynne Ryan by Friday April 1 st. Staff evaluations of the Library Director will be
handed out with a self addressed stamped envelope to return to Lynne Ryan by
Friday April 8th.
ACTION ITEM: Appointment of Nominating Committee
Lynne Ryan recommended appointing Cheryl Mason to the Nominating Committee
as well as herself.
05-11 On a motion made by Betsy Scholten and seconded by Janice Ostrom it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library
approves the appointment of Cheryl Mason and Lynne Ryan to the
Nominating Committee. Motion passed. P744.03/28/05.
Lynne Ryan also reported that CKLS has two openings on their Executive
Committee. Lynn has the nomination forms if anyone would like one. They are due
back to CKLS by April 4th.
FINANCIAL REPORT: Joe McKenzie reported that finances were looking good.
The Library received another smaller tax appropriations check last week. The
Board discussed selling the White Oak Fund. Tom Arpke is still researching
options.
STATISTICAL REPORT: February statistics almost mirrored last year's
numbers. Internet use continues to be high. With the Tech Center opening the
statistical report will probably be amended to reflect the Internet use under Tech
Center reports. Reference will still probably continue to track database use.
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-745-
LIBRARIAN'S REPORT: Joe McKenzie reported that we are planning a
Volunteer Appreciation Luncheon for April 19th at noon in the Prescott Room. He
will be attending the State Library Pre-Conference meeting this afternoon. The
Library will also be starting the Poetry Series. Bret Wallace has been hired as the
Library's Public Relations Coordinator. His first day of employment will be Friday,
April 1st. Joe is working with Kansas Correctional on some design of workspace in
the West Workroom of the Library. Jeff Davis from New Directions Behavioral
Health will be here on Thursday March 30th to hold an orientation meeting
regarding the Library's new Employee Assistance Program. Sandy Wilcox will
hold additional meetings for those employees that can't attend the Thursday
morning meeting. Joe McKenzie is still working on the Coffee Project. Estimates
on plumbing and electrical work required are appro~imately $7000.00. Wilson and.
Co. sent out request for bids on the new Boiler project. Bids should be in within a
few weeks. Work on the installation of the boiler would begin probably sometime in
June. Joe McKenzie and staff are also working on a new travel policy that will be
brought to the Board when drafted.
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BOARD COMMENTS: Betsy Scholten commented how pleased she was with how
smoothly the construction of the Tech Center has gone.
ADJOURNMENT: There being no further business to come before the Board, the
meeting was adjourned.
05-12 On a motion made by Janice Ostrom an~ seconded by David Hawksworth it
was RESOLVED THAT: The Board of Trustees of the Salina Public Library
adjourns the March 28, 2005, meeting. Motion passed. P.745. 03/28/05.
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Betsy Scholten, Secretary
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Date
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