02-28-2005 Minutes
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The regular monthly meeting of the Salina Public Library Board of Trustees
was held at 7:00 a.m. on Monday February 28, 2005 in the Prescott Room.
The following Board members were present: Cheryl Mason, Janice Ostrom,
Betsy Scholten, David Hawksworth and Tom Arpke. Others present were Joe
McKenzie, Sandy Wilcox, Melanie Schreiber and David Clouston from The Salina
Journal.
Cheryl Mason called the meeting to order and asked for any changes or
additions to the January 24, 2005 Board minutes. No changes were suggested.
05-07 On a motion made by Janice Ostrom and seconded by David Hawskworth it
was RESOLVED THAT: The Board of Trustees of the Salina Public Library
approves the January 24, 2005 Board minutes as printed. Motion passed.
P740.02/28/05.
PUBLIC COMMENTS: None
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FRIENDS OF THE LIBRARY REPORT: Joe McKenzie reported that the Friends
would begin sorting through books the first week in March. Their book sale is
scheduled for the end of March. The Friends of the Library will be taking
scholarship applications until March 15, 2005. They also have provided more funds
for the rides to the library program through OCCK. The Friends will be providing
hospitality for the Novel Kansas program on March 20th.
DISCUSSION: TECH CENTER CONSTRUCTION UPDATE: Projected opening
of the Tech Center is March 15th, 2005 provided all the furniture has arrived by that
date. All the computer wiring has been run. The balance owed to Medina
Construction upon completion is $97,146.55. The Architect did a walk through of
the facility last week and noted a few small items to be corrected. The principal of
the work to be completed remains outside. The Granite Fascia has been delivered
and installation has begun. M & M construction will be working on the South
sidewalk this week. Melanie Schreiber has hired a part time Tech Center Assistant
that will be working the weekend shift. Carpet has been completed in the foyer and
the security gates reinstalled.
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DISCUSSION: CLASS
David Hawksworth reported that the CLASS Committee did not meet last month.
David will try to have a proposal to the Board by the March meeting. Janice
Ostrom asked to see an outline of the CLASS Coordinator's job duties. She has
some concern that this position may overlap job responsibilities with the Public
Relations position. Joe McKenzie stated that the CLASS Coordinator's job is fairly
complex and is also combined with volunteer coordination. The Public Relations
position would remain a part-time position.
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-741-
DISCUSSION: Coffee Project
Joe McKenzie stated that the Library received three proposals from local vendors.
Joe would like to form a committee to discuss this issue, evaluate the proposals and
interview the vendors. Tom Arpke volunteered to serve on this committee. Joe has
also consulted with an attorney regarding contracts and with a commercial lender
for information on financial issues related to this project.
ACTION ITEM: Policy on Meeting room reservations
Joe McKenzie handed out the Second Reading of the Policy Proposal for Meeting
Room Reservations.
05-08 On a motion made by David Hawksworth and seconded by Tom Arpke it
was RESOLVED THAT: The Board of Trustees of the Salina Public Library
approves the Meeting Room Reservation policy as written. Motion passed.
P741. 02/28/05.
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FINANCIAL REPORT: Reviewed the January 31, 2005 Budget Report. In March
we will have supply order and book order expenses coming in. The Capital
Improvement fund still has plenty of funds to cover construction expenses. Tom
Arpke stated that he would like to see the Prescott Memorial Funds that are
invested in White Oak be moved into something with potential for a higher return.
He will make a proposal to the Board at the March 2005 meeting.
STATISTICAL REPORT: The Internet use remains very high. Youth Services is
also seeing more Internet use. Over all Circulation numbers are down for the year
so far.
LIBRARIAN'S REPORT: Joe McKenzie reported that he has received about ten
applications for the Public Relations position. He will begin interviewing towards
the end of this week. He hopes to have someone hired by mid March. Christina
Griffith has resigned her position as a part-time Circulation Clerk. Shelly Gable
will be filling that position. Youth Services staff attended SMART meetings in
Junction City last week.
We have not received a date on the boiler or elevator repair at this time. The down
payment has been sent for the elevator repair so we should be hearing from them
soon.
Joe McKenzie presented the board with information on a proposal to change the
Library's EAP provider. The Board approved the change.
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Joe also stated that he would like to purchase a Library shirt for each employee
with Library funds and if the employee would like extra shirts they could purchase
them on their own. The Board approved the purchase of Library shirts.
BOARD COMMENTS: none
ORIENTATION: Tech Center: Melanie Schreiber took the Board on a tour of the
Tech Center and answered questions on the project.
ADJOURNMENT: There being no further business to come before the Board, the
meeting was adjourned.
05-09 On a motion made by Cheryl Mason and seconded by Tom Arpke it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library
adjourns the February 28, 2005, meeting. Motion passed. P.742. 02/28/05.
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