03-07-2005 MinutesCommission
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CITY OF SALINA, KANSAS
REGULAR MEETING OF THE BOARD OF COMMISSIONERS
March 7, 2005
4:00 p.m.
The City Commission convened at 2:30 p.m. in a Study Session for a C.I.P. Briefing, Parking Lot
Standards Report, and Downtown Parking Lot Guideline Uses. The Regular Meeting of the Board
of Commissioners was called to order at 4:00 p.m. in Room 107, City -County Building. A roll call
was taken followed by the Pledge of Allegiance and a moment of silence.
There were present:
Mayor Monte Shadwick, Chairman presiding (late)
Commissioner Deborah P. Divine
Commissioner Alan E. Jilka
Commissioner Donnie D. Marrs
Commissioner Paul G. Webb
comprising a quorum of the Board, also present:
Dennis M. Kissinger, City Manager
Greg Bengtson, City Attorney
Lieu Ann Elsey, City Clerk
Absent: None.
None.
CITIZEN FORUM
AWARDS - PROCLAMATIONS
(4.1) Resolution No. 05-6160 expressing gratitude and appreciation to Ronnie J. Knott for his
employment with the City of Salina from September 1, 1972 to March 15, 2005.
Vice Mayor Divine presented a plaque of appreciation to Mr. Knott.
Moved by Commissioner Jilka, seconded by Commissioner Webb, to adopt Resolution No.
05-6160. Aye: (4). Nay: (0). Motion carried.
PUBLIC HEARINGS AND ITEMS SCHEDULED FOR A CERTAIN TIME
None.
CONSENT AGENDA
(6.1) Approve the minutes of February 14, 2005.
(6.2) Resolution No. 05-6161 appointing Teresa Rundell and Anita Huntley to the Accessibility
Advisory Board and John Reynolds to the Heritage Commission.
(6.3) Resolution No. 05-6162 amending the City of Salina Comprehensive Fee Schedule by
establishing contracting and trade license fees for solid -fuel appliance contractors.
(6.4) Postpone second reading Ordinance No. 04-10206 indefinitely, until further committee and
staff review is accomplished.
City Manager Dennis Kissinger responded to Commissioner Jilka's question regarding the
delay of Item 6.4.
Moved by Commissioner Marrs, seconded by Commissioner Jilka, to approve the consent agenda
as presented. Aye: (4). Nay: (0). Motion carried.
DEVELOPMENT BUSINESS
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(7.1) Consider acceptance of offered easement, right-of-way and restricted access dedications
in the Quail Meadows Estates Addition, located on the north side of Schilling Road west of Ohio
Street.
(7.1a) Second reading Ordinance No. 04-10215 providing a change in zoning district
classification from Saline County AG to A-1, R-1, R-2 and C-1 in Quail Meadow Estates
Addition.
Mayor Shadwick entered the meeting.
Dean Andrew, Director of Planning and Community Development, explained the request
of final plat approval, request for change in zoning district classifications and Planning Commission's
recommendations and conditions. Mr. Andrew commented on the original and revised drainage plans,
land uses, and utilities.
Mr. Andrew then responded to Commissioner Jilka's question regarding the layout and
width of the townhome lot on Jack Circle.
A discussion followed between Commissioner Marrs and Mr. Andrew pertaining to rear
yard set back requirements.
Commissioner Divine expressed her concerns regarding the townhome lot layout and the
storm water drainage system.
Mr. Andrew and Shawn O'Leary, Director of Public Works, responded to Commissioner
Divine's concerns.
Stan Byquist, 233 Highland, Assaria, KS, commended the city staff on their work. Mr.
Byquist commented on the utilities and addressed the concerns with the townhome areas. He noted
that they are planning on bringing a driveway design plan to the Engineering Department for approval.
Commissioner Marrs questioned Mr. Byquist's willingness to record the driveway design
standards with the Register of Deeds.
Mr. Byquist agreed.
A discussion followed by Commissioner Marrs, Mr. O'Leary, and Mr. Byquist regarding
the recording the driveway design standards with the Register of Deeds.
Moved by Commissioner Divine, seconded by Commissioner Marrs, to authorize the
Mayor to sign the plat and accept the offered easement, street right-of-way and restricted access
dedications on behalf of the City of Salina, and the recording of the driveway design standards with
the Register of Deeds. Aye: (5). Nay: (0). Motion carried.
Moved by Commissioner Marrs, seconded by Commissioner Divine, to adopt Ordinance
No. 04-10215 on second reading. A roll call vote was taken. Aye: (5) Divine, Jilka, Marrs, Webb,
Shadwick. Nay: (0). Motion carried.
ADMINISTRATION
(8.1) Second reading Ordinance No. 05-10257 amending Chapter 8, Article III, Sections 8-174
— 8-177 of the Salina Code pertaining to contracting and trade licenses.
Mayor Shadwick noted that Ordinance No. 04-10257 was passed on first reading on
February 14, 2005 and since that time no comments have been received.
Moved by Commissioner Marrs, seconded by Commissioner Jilka, to adopt Ordinance No.
05-10257 on second reading. A roll call vote was taken. Aye: (5) Divine, Jilka, Marrs, Webb,
Shadwick. Nay: (0). Motion carried.
(8.2) Second reading Ordinance No. 05-10261 authorizing a rural fire contract for the property
located at 1912 W. Old Highway 40.
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Mayor Shadwick noted that Ordinance No. 05-10261 was passed on first reading on
February 14, 2005 and since that time no comments have been received.
Moved by Commissioner Jilka, seconded by Commissioner Marrs, to adopt Ordinance No.
05-10261 on second reading. A roll call vote was taken. Aye: (5) Divine, Jilka, Marrs, Webb,
Shadwick. Nay: (0). Motion carried.
(8.3) Second reading Ordinance No. 05-10262 amending Chapter 14, Article III, Division 3,
Section 14-71 pertaining to local amendments to the International Fire Code in relation to fire
hydrants.
Mayor Shadwick noted that Ordinance No. 05-10262 was passed on first reading on
February 14, 2005 and since that time no comments have been received.
Moved by Commissioner Webb, seconded by Commissioner Marrs, to adopt Ordinance
No. 05-10262 on second reading. A roll call vote was taken. Aye: (5) Divine, Jilka, Marrs, Webb,
Shadwick. Nay: (0). Motion carried.
(8.4) First reading Ordinance No. 05-10263 amending Chapter 8, Article I, Division 1 of the
Salina Code by adding Section 8-23 pertaining to local amendments to the International Building Code
in relation to plumbing fixtures.
Mike Roberts, Building Official, explained the amendment.
Commissioner Marrs commented on the adoption of the international codes.
Moved by Commissioner Marrs, seconded by Commissioner Jilka, to pass Ordinance No.
05-10263 on first reading. Aye: (5). Nay: (0). Motion carried.
(8.5) Acknowledge receipt of economic development property tax exemption applications from
Salina Economic Development Corporation (SEDC) and Salina Vortex.
(8.5a) Resolution No. 05-6163 authorizing a deviation from the City of Salina policy
as to the eligibility related to timing of facility construction and equipment purchases.
Dennis Kissinger, City Manager, explained the applications eligibility and the projects of
Salina Vortex and the SEDC. Mr. Kissinger noted that the SEDC will be constructing the building
and at a later date, sell the building to Salina Vortex.
Lee Young, 3024 Arnold Avenue, made himself available for questions on the project and
commented on the importance of the expansion.
Moved by Commissioner Webb, seconded by Commissioner Divine, to acknowledge
receipt of the companion economic development tax exemption applications from the Salina
Economic Development Corporation and Salina Vortex. Aye: (5). Nay: (0). Motion carried.
Moved by Commissioner Divine, seconded by Commissioner Webb, to adopt Resolution
No. 05-6163. Aye: (5). Nay: (0). Motion carried.
Moved by Commissioner Marrs, seconded by Commissioner Divine, to concur with the
City Manager's preliminary determinations related to the proposed project. Aye: (5). Nay: (0).
Motion carried.
Moved by Commissioner Divine, seconded by Commissioner Webb, to authorize and direct
staff to assure the cost -benefit analysis, public hearing notice, consideration of the tax exemption
resolution, triggering a 18 -month project review period under Section 8 of Resolution No. 91-4265,
and other required steps are completed at the appropriate time as this project progresses, leading to
the goal of project completion and tax exemption final action no later than January 2007. Aye: (5).
Nay: (0). Motion carried.
(8.6) Housing Authority preliminary action regarding authority to hold property and to contract
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and transfer ownership of all public housing properties.
Dennis Kissinger, City Manager, explained inability to hold property and dispose of
housing property. Mr. Kissinger noted that in recent months federal H.U.D. officials have expressed
concern over the property ownership issues and the authority to contract issues. He also stated that
staff is not supporting the delegation of housing bond authority or money borrowing authority.
Moved by Commissioner Divine, seconded by Commissioner Marrs, to preliminary agree
to the delegation of authority to execute contracts with an agency of the government, preliminary agree
to the delegation of authority to acquire or dispose of property, with certain reporting requirements,
direct city staff to prepare a resolution replacing prior Salina Housing Authority related resolutions
and clarifying powers, authority, etc. in accordance with State and Federal law and regulations, direct
city staff to prepare the necessary documents to transfer existing public housing real estate to the
Salina Housing Authority, and establish a target date of April 1, 2005 for completion of these items.
Aye: (5). Nay: (0). Motion carried.
(8.7) Approval of quotation and selection of contractor for digital orthographic photography.
Brad Johnson, City Engineer, explained the need to update the photography. Mr. Johnson
continued to explain that FEMA will be performing a full update of the flood plain/floodway mapping
for Salina. He then summarized the quotes that were received for the aerial photos and the alternate
contours bids, funding of the purchase, and the contract.
A discussion followed between Commissioner Marrs, Commissioner Divine, Mr. Johnson,
and City Manager Dennis Kissinger regarding contouring the entire city, validity of the quotes
submitted, and FEMA updating the flood plain/floodway mapping.
Moved by Commissioner Divine, seconded by Commissioner Webb, to approve the
selection of Kucera International, Inc. as the contractor for the project, at a base price of $20,500 and
a cost of $600/square mile for development contours on a certain number of square miles, with the
final decision on contour services purchased to be brought back to the City Commission at a later date
and authorize and direct staff to negotiate contracts with Kucera International, Inc. Aye: (5). Nay:
(0). Motion carried.
(8.8) Request for executive session for real estate and legal matters with possible action
following, primarily related to the North Ohio Overpass Project.
Moved by Commissioner Jilka, seconded by Commissioner Marrs, to recess into executive
session for 15 minutes to discuss preliminary matters pertaining to the acquisition of real estate and
matters subject to the attorney-client privilege for the reason that public discussion would adversely
affect the City position in relations to acquisition of the real estate and would waive the attorney-client
privilege and reconvene at 5:13 p.m. Aye: (5). Nay: (0). Motion carried.
p.m.
The City Commission recessed into executive session at 4:57 p.m. and reconvened at 5:20
Moved by Commissioner Divine, seconded by Commissioner Jilka, to reconvene into
regular session. Aye: (5). Nay (0). Motion carried.
Moved by Commissioner Webb, seconded by Commissioner Divine, to authorize the City
to pay to the Clerk of the District Court the sum of $367,397 in payment of the Appraisers' Award for
Tracts 11-13 and 16 and the Appraisers' Fees and Master Fee in Case No. 04 -CVC -512. Aye: (5).
Nay: (0). Motion carried.
None.
OTHER BUSINESS
ADJOURNMENT
Moved by Commissioner Webb, seconded by Commissioner Jilka, that the Regular
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Meeting of the Board of Commissioners be adjourned. Aye: (5). Nay: (0). Motion carried. The
meeting adjourned at 5:23 p.m.
[SEAL]
ATTEST:
Penny Day,
"O�
ity City Jerk
/ Monte Shadwick, Mayor
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