03-21-2005 MinutesCommission
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CITY OF SALINA, KANSAS
REGULAR MEETING OF THE BOARD OF COMMISSIONERS
March 21, 2005
4:00 p.m.
The City Commission convened at 2:30 p.m. in a Study Session for a briefing from Saline County on
the County Expo Project. The Regular Meeting of the Board of Commissioners was called to order at
4:00 p.m. in Room 107, City -County Building. A roll call was taken followed by the Pledge of
Allegiance and a moment of silence.
There were present:
Mayor Monte D. Shadwick, Chairman presiding
Commissioner Deborah P. Divine
Commissioner Alan E. Jilka
Commissioner Donnie D. Marrs
Commissioner Paul G. Webb
comprising a quorum of the Board, also present:
Dennis M. Kissinger, City Manager
Greg Bengtson, City Attorney
Penny Day, Deputy City Clerk
Absent: None
CITIZEN FORUM
None.
AWARDS - PROCLAMATIONS
None.
PUBLIC HEARINGS AND ITEMS SCHEDULED FOR A CERTAIN TIME
None.
CONSENT AGENDA
(6.1) Approve the minutes of March 7, 2005.
(6.2) Resolution No. 05- 6167 authorizing a consolidated annual contributions contract with the
United States Department of Housing and Urban Development as it relates to the Salina Housing
Authority.
(6.3) Award of contract for the Smoky Hill Museum Graphic Design Sub -Project to Michael
Gutierrez Design, in an amount not to exceed $19,800.
(6.4) Resolution No. 05-6165 authorizing an agreement with Camp, Dresser and McKee, Inc. for
annual landfill engineering services in an amount not to exceed $46,100.
Shawn O'Leary, Director of Public Works, and Mike Fraser, Director of General Services,
responded to Commissioner Marrs' question concerning the pricing in the contract on Item 6.4.
City Manager, Dennis Kissinger, suggested postponing Item 6.4 until next week when the
correct Exhibits could be attached with the report.
Moved by Commissioner Marrs, seconded by Commissioner Jilka, to remove Item 6.4 and
approve the remaining items on the consent agenda as presented. Aye: (5). Nay: (0). Motion carried.
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Commission
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05-64901
05-6491
05-6492
None.
DEVELOPMENT BUSINESS
ADMINISTRATION
(8.1) Second reading Ordinance No. 05-10263 amending Chapter 8, Article I, Division 1 of the
Salina Code by adding Section 8-23 pertaining to local amendments to the International Building Code
in relation to plumbing fixtures.
Mayor Shadwick reported that Ordinance No. 05-10263 was passed on first reading on
March 7, 2005 and since that time no comments have been received.
Moved by Commissioner Webb, seconded by Commissioner Divine, to adopt Ordinance
No. 05-10263 on second reading. A roll call was taken. Aye: (5) Divine, Jilka, Marrs, Webb,
Shadwick. Nay: (0). Motion carried.
(8.2) Award of contract for the Lakewood Park Bridge Relocation and Rehabilitation, Project
No. 01-1322A to Frank Construction Company in the amount of $289,687.
Brad Johnson, City Engineer, explained the bids that were received, and the financing of
the project.
Mr. Johnson responded to Commissioner Jilka's question concerning the agreement with
Kansas Department of Transportation, and the City's up front expense being reimbursed. Mr. Johnson
also responded to Commissioner Webb's question concerning the scope of this project.
A discussion followed between Mr. Johnson and Commissioner Divine concerning special
regulations due to the historic designation of the bridge.
Moved by Commissioner Divine, seconded by Commissioner Webb, to award the contract
for the Lakewood Park Bridge Relocations and Rehabilitation, Project No. 01-1322A to Frank
Construction Company in the amount of $289,687. Aye: (5). Nay: (0). Motion carried.
(8.3) Approval of the updated 2005 C.I.P. and various sub-C.I.P. plans.
Dennis Kissinger, City Manager, explained the current 2005 C.I. P., and noted that all
projects are planned to begin in 2005.
Mr. Kissinger responded to Mayor Shadwick's question concerning the Downtown Traffic
Signal project being included in the 2005 C.I.P., and what impact today's proposed action would have
on that project. Mr. Kissinger also explained that if the Commission was not comfortable including
this project, they could remove it from the 2005 C.I.P., and approve the remaining projects.
Mayor Shadwick expressed his concerns about not being present on the City Commission
at the time this project would be decided on, and not wanting to tie the hands of the future City
Commission.
Commissioner Marrs commented that he liked the fact that the Downtown Board would be
involved in the discussion of the Downtown Signal Project, and questioned the funding of the project.
Mr. Kissinger clarified the proposed funding of the project, and the wide variety of issues that remain
to be decided about the scope of this project.
Shawn O'Leary, Director of Public Works, responded to Commissioner Jilka's question
regarding the timetable on the North Broadway project.
Moved by Commissioner Divine, seconded by Commissioner Webb, to approve the 2005
C.I.P. and sub-C.I.P plans as presented. Aye: (5). Nay: (0). Motion carried.
(8.4) Agreement for engineering design services on the Pacific Avenue Improvement Project No.
05-1528.
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Commission menC1n' — I
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OS -649
05-64
05-6495
05-6496
05-6497
05-6498
05-6499
05-650C
Shawn O'Leary, Director of Public Works, explained the need for this project in
conjunction with the North Ohio Corridor, and North Ohio Overpass Projects. Mr. O'Leary also
explained the financing of this project, and noted that Troy Eisenbraun with Wilson and Company was
present and available for additional questions.
Mr. O'Leary responded to Commissioner Divine's question concerning the acquisition of
right-of-ways for this project.
Moved by Commissioner Webb, seconded by Commissioner Divine, to approve the
agreement for engineering design services on the Pacific Avenue Improvement Project No. 05-1528
with Wilson and Company in the amount of $38,000. Aye: (5). Nay: (0). Motion carried.
(8.5) Resolution No. 05-6168 initiating the proceedings for improvements to Pacific Avenue.
(8.6) Resolution No. 05-6169 initiating the proceedings for improvements to South Ohio Street.
(8.7) Resolution No. 05-6170 initiating the proceedings for improvements to Fire Station #2.
Rodney Franz, Director of Finance and Administration, explained the scope of the projects,
projects funding and the timing of the projects in Items 8.5, 8.6 and 8.7.
Moved by Commissioner Jilka, seconded by Commissioner Marrs, to approve Resolution
No. 05-6168 initiating the proceedings for improvements to Pacific Avenue. Aye: (5). Nay: (0).
Motion carried.
Moved by Commissioner Webb, seconded by Commissioner Divine, to approve Resolution
No. 05-6169 initiating the proceedings for improvements to South Ohio Street. Aye: (5). Nay: (0).
Motion carried.
Moved by Commissioner Marrs, seconded by Commissioner Jilka, to approve Resolution
No. 05-6170 initiating the proceedings for improvements to Fire Station #2. Aye: (5). Nay: (0).
Motion carried.
OTHER BUSINESS
Mayor Shadwick appointed Commissioner Marrs to complete his term on the Economic
Development Ad-hoc Committee.
(8.8) Request for Executive Session for and legal matters related to the N. Ohio Project with
possible action following.
Moved by Commissioner Divine, seconded by Commissioner Jilka, to recess into executive
session for 10 minutes to discuss matters subject to the attorney-client privilege for the reason that
public discussion would waive that privilege and reconvene at 4:43 p.m. Aye: (5). Nay: (0). Motion
carried.
p.m.
The City Commission recessed into executive session at 4:33 p.m. and reconvened at 4:46
Moved by Commissioner Divine, seconded by Commissioner Webb, to reconvene into
regular session. Aye: (5). Nay: (0). Motion carried.
Moved by Commissioner Jilka, seconded by Commissioner Divine, to appoint Richard
Chesney, and interim member of the City's management staff, as the hearing officer for any appeals
relating to relocation benefits payable in conjunction with the North Ohio Overpass Project. Aye: (5).
Nay: (0). Motion carried.
Moved by Commissioner Divine, seconded by Commissioner Jilka, to recess into executive
session for 15 minutes to discuss matters subject to the attorney-client privilege for the reason that
public discussion would waive that privilege and reconvene at 5:03 p.m. Aye: (5). Nay: (0). Motion
carried.
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Commission
Action #
eo5aiina
05-65011
1
IJ
I7I,
LJ
The City Commission recessed into executive session at 4:48 p.m. and reconvened at 5:03
p.m. No action was taken.
ADJOURNMENT
Moved by Commissioner Jilka, seconded by Commissioner Divine, that the Regular
Meeting of the Board of Commissioners be adjourned. Aye: (5). Nay: (0). Motion carried. The
meeting adjourned at 5:04 p.m.
Monte D. Shadwick, Mayor
[SEAL]
ATTEST: _
Lieu Ann Elsey, City
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