APRIL 2024 - BOARD PACKET -compressedBoard Meeting Notice
April 16, 2024 - 7 a.m.
Salina Public Library - Prescott Room
Library Board Members
7 Board Members + Mayor Term Length: 4 years Term Limit: 2 full terms
Brendan Burke - President *2nd Term - April 30, 2025
Lisa Mahler - Vice President *1st Term - April 30, 2024
Crystal Stuart - Treasurer *1st - partial term - April 30, 2025
Gerry Cox - Secretary *1st Term - April 30, 2026
Mayor Bill Longbine - January 2025
Judy Nold - *2nd Term - April 30, 2027
Gloria Woods - *1st - partial term - April 30, 2027
Linda Reynolds - *1st Partial Term - April 30, 2026
The library board shall consist of seven (7) appointed members and the mayor as an ex officio member.
Regular terms of members of the library board shall be for four (4) years, ending April thirtieth.
https://salinapubliclibrary.org
1.CALL TO ORDER
2.PUBLIC COMMENTS
3.CONSENT AGENDA
Board members are asked if there are any items they would like removed from the consent agenda.
The Board President will ask for a motion to adopt the consent agenda for all or remaining items.
a. Action Items - Approval
i.Minutes of the library board meeting - March 19, 2024
ii.Minor Policy Manual Updates
b. Informational Items
i.Financial reports
General Fund, Employee Benefit Fund, GF & EBF Checks, Transactions by Account
ii.Statistical reports
4.BOARD TRAINING
●Library Information Review
5.DISCUSSION
Library/Director Report
Fines & Fees Annual Review
6.DISCUSSION / ACTION
1 - KDOC - Community Service Tax Credit Application
2 - Library Policy Manual - Updates
3 - Employee Policy Manual - Updates
1
4 - Youth Services Shelving
6.EXECUTIVE SESSION
a.Executive Session
Possible action to follow when resuming the open meeting.
7.OTHER BUSINESS & BOARD COMMENTS
a.Other Business
i. Board Positions Vote (May 2024 - April 2025)
b.Board Requests of Director & Board Comments
8 .ADJOURNMENT
NEXT MEETING: third Tuesday of the month
unless changed by the Library Board
May 21, 2024
PUBLIC COMMENTS
Public comments are limited to 5 minutes
A sign-in sheet is available to all persons wishing to participate and address the Salina Public Library Board. Speakers
should sign-in prior to the start of the meeting. Those who wish to be placed on the sheet in advance of the meeting
may contact Library Director, Melanie Hedgespeth, director@salinapublic.org 785-833-9201.
●The Board President will call names from the sign-in sheet in the order they are listed. Anyone not on
the sign-in sheet may not provide comments.
●During the course of the Board meeting, comments will not be accepted from the audience.
●In the absence of the Board President, another presiding officer will step in and handle public
comments.
●When all listed speakers on the sign-in sheet have been heard, the Board President will declare the
public comment section of the meeting closed and resume the meeting agenda.
●Public comments must pertain to an item listed on the agenda or to an issue that is relevant to the
Board’s work. The Board President retains the right to stop any speaker who raises issues that are not
on the agenda or are not germane to the duties of the Library.
●All comments shall be made with civility and courtesy. Comments should be respectful of all. The
Board President may prohibit further comment if proper decorum is not displayed.
●All comments will be directed to the Board President. The Board President is the designated
spokesperson. The Board President may direct questions or elicit responses from other Board
members.
●The public comment period is not a question and answer period. The board is not obligated to
respond to comments.
2
CONSENT AGENDA - ACTION ITEM
Minutes of the Library Board Meeting
Date Mar 19, 2024
Time 7 AM
Location Salina Public Library, Prescott Room
Board Members Present
Bill Longbine, Mayor
Brendan Burke, President
Lisa Mahler, Vice President
Crystal Stuart
Judy Nold
Gloria Woods
Linda Reynolds
Board Members Absent
Gerry Cox, Secretary
Library Staff Present
Melanie Hedgespeth, Director
Katie Zey, Head of Marketing
Sandy Wilcox, Recorder
Call to Order
The meeting of the Salina Public Library Board was called to order at 7 a.m. by Brendan Burke.
Public Comments
None
Consent Agenda
●Minutes of the Library Board Meeting - February 20, 2024
●Minor Policy Manual Updates
●Financial Reports
General Fund, Employee Benefit Fund, GF & EBF Checks, Transactions by Account
●Statistical Reports
Consent
Agenda
Motion To approve the consent agenda
Motion made by Judy Nold
CONSENT AGENDA - ACTION ITEMS - 3
Motion seconded by Mayor Bill Longbine
Vote Motion passed unanimously.
Board Training
Training Library Information Review
Discussion Melanie noted information on the Kansas Library Handbook and KSA 12-1227.
Training Katie Zey, Head of Marketing - 2024 Marketing Plan
Discussion Katie Zey went over the 2024 Marketing Plan with the Board. We have five specific
focus areas and she went over how she evaluates and implements the marketing plan to
meet those focus areas.
Discussion - Library Report
Library
Report
Library Director, Melanie Hedgespeth provided the library report to the Library
Board.
Discussion
●Melanie went over the financial report with the board and some specific
expenses.
●We received our state aid and 50% of our CKLS funds. We are still waiting
on our courier funds.
●Melanie reviewed the Statistical report. We had 544 participants in Salina
Reads this year.
●The elevator that was just repaired is not working again, we have someone
coming to look at it again.
●Pestinger will be replacing a fan unit on our AC.
●Summer kickoff will be May 24 at 5 p.m.
●Melanie is taking a course on AI in libraries.
●Over 3,000 seed packets were given out in February. All seed packets were
taken during Saturday’s Friends book sale.
●The friends had a 50-cent book sale on Saturday that was highly successful.
●We have solar eclipse glasses to give out from the Downtown Lions Club.
●Melanie asked an attorney about who to use as our official city newspaper
to publish our budget. He said the City website would be appropriate to
use since the City has changed its “official city newspaper” to its website.
(KSA 12-1215)
●She went over how we circulate magazines. We have a digital magazine
service called Flipster. We will evaluate the usage of Flipster this year.
CONSENT AGENDA - ACTION ITEMS - 4
Discussion/Action
Item Library Policy Manual - Library Card and Technology use policy changes
Discussion The Board had no questions on the changes. Crystal mentioned a correction on page 11 for
ILL.
Action Motion Move to approve the updates to the Library policy manual as
presented and make the correction suggested by Crystal Stuart for
ILL.
Motion made by Judy Nold
Motion seconded by Lisa Mahler
Vote Motion passed unanimously
Item 2024 Audit Review
Discussion Melanie went over the audit with the board. Melanie answered questions from the Board.
Executive Session
none
Other Business & Board Comments
Item Treasurer position
Discussion Helen Gregg has resigned. She was Treasurer so we need to appoint someone. Crystal Stuart
volunteered.
Action Motion Move to appoint Crystal Stuart as Treasurer
Motion made by Lisa Mahler
Motion seconded by Gloria Woods
Vote Motion passed unanimously
Other
Business
Nominating Committee
Board
Comments
Judy Nold and Linda Reynolds will serve on the Committee
Adjournment
Adjournment Motion To adjourn the Library board meeting at 7:54 a.m.
Motion made by Bill Longbine
CONSENT AGENDA - ACTION ITEMS - 5
Motion seconded by Gloria Woods
Vote Motion passed unanimously
CONSENT AGENDA - ACTION ITEMS - 6
Minor Policy Manual Updates
Updates are in red.Items to omit have strikethrough.
Library Policy Manual
Explanation: With the implementation of Rokus, switches and streaming bundles the fines and charges for those
more expensive items do vary. To allow us to implement new items, of higher cost, it would be easiest to simplify the
statement.
--For example Rokus are $1 per day, hotspots/switches $3 per day and streaming bundles $4 per day.
--Replacement prices for a switch is $250 and streaming bundles are $105.
003.3: FINES & FEES
Fines are $0.10 a day per item with a maximum of $3 except for specific materials. More expensive Library materials incur a
larger per day fine of $3 with a maximum of $90 and maximum charge.
Chromebooks checked out for use at the Library incur a $5 per hour late charge.
Items not returned or returned damaged will incur a replacement charge. Replacement prices are set on each item within the
Library system and are determined by the average cost for that type of material and a processing fee.
Patrons are responsible to return materials when items are due and pay account fees. The library can use a collection service to
assist in the return of the materials and payments on accounts. Accounts sent to collections will incur a $10.50 fee which must be
paid. Items must be returned in good condition, within 90 days of being overdue in order for the replacement charge to be
removed from the account. After 90 days, the overdue items will no longer be accepted and replacement charges must be paid.
Employee Policy Manual
none
CONSENT AGENDA - ACTION ITEMS - 7
CONSENT AGENDA - INFORMATIONAL ITEM
Financial Reports
General Fund, Employee Benefit Fund Revenue & Expenditure Report
CONSENT AGENDA - INFORMATIONAL ITEM: FINANCIAL REPORTS - 8
CONSENT AGENDA - INFORMATIONAL ITEM: FINANCIAL REPORTS - 9
Property taxes in Salina make up a major portion of our operating revenue. Other revenue sources include fines, fees, and donations. A levy
request is approved by the Library's Board which has taxing authority under Kansas Statute 12-1215. Saline County residents pay property
taxes to fund the Central Kansas Library System which in turn provides grants to Salina Public Library. The State Library of Kansas also
administers funds for libraries.
Pledged Funds - Sunflower Bank
“As a financial institution when we have a public entity, we are required to post collateral / pledge in amount at a minimum of 102% of that
balance. This percentage is for Kansas specifically. We will either pledge US treasuries, US agency backed securities, or issue a letter of credit
from FHLB Topeka.”
2024 Tax Revenues to Date General Fund Employee Benefits Fund
2024 2024
January 1,466,263.84 268,112.29
March 70,922.61 10,973.33
June
September
October
Total To Date 1,537,186.45 279,085.62
55.77%56.59%
Tax Revenues: Ad Valorem Tax, Delinquent Tax, Motor Vehicle Tax, Recreational Vehicle Tax, 16/20M Vehicle Tax, Commercial Vehicle Tax,
Watercraft Tax, Excise Tax
CONSENT AGENDA - INFORMATIONAL ITEM: FINANCIAL REPORTS - 10
General Fund & Employee Benefit Fund Checks
CONSENT AGENDA - INFORMATIONAL ITEM: FINANCIAL REPORTS - 11
CONSENT AGENDA - INFORMATIONAL ITEM: FINANCIAL REPORTS - 12
Transactions by Account
CONSENT AGENDA - INFORMATIONAL ITEM: FINANCIAL REPORTS - 13
CONSENT AGENDA - INFORMATIONAL ITEM: FINANCIAL REPORTS - 14
CONSENT AGENDA - INFORMATIONAL ITEM: FINANCIAL REPORTS - 15
CONSENT AGENDA - INFORMATIONAL ITEM: FINANCIAL REPORTS - 16
CONSENT AGENDA - INFORMATIONAL ITEM: FINANCIAL REPORTS - 17
CONSENT AGENDA - INFORMATIONAL ITEM
Statistical Reports 2024
Community Savings Calculator
The value of shared Library resources. A great return on investment for the community!
eBooks & eAudiobooks Value Patron Assistance Value Meeting Rooms Value
Overdrive & Hoopla
$20 per item
$813,780
Questions Answered
$5 per question
$185,650
Room Use
$25 per reservation
$50,600
Lower Level - Youth
Physical Materials Value
Main Level - Adult Physical
Materials Value ILL Value
books, library of things,
DVDs, games & more
$20 per item $588,840
books, hotspots, library of
things, CDs, DVDs, games &
more
$25 per item $1,181,400
Interlibrary Loan - items
borrowed & lent for patrons
$25 per item $34,175
WiFi Value Computers/Gaming Value Internet Access @ Home Value
wireless internet
$5 per hour $234,557
youth & adult PCs/gaming
$12 per hour $107,324
hotspots - data usage
$95 per gig $26,400
Youth Events Value Adult Events Value General Events Value
ages 0-17 attendance
$10 per attendee $28,330
ages 18+ attendance
$10 per attendee $14,420
all ages attendance
$10 per attendee $3,250
TOTAL VALUE TO DATE 2024
$3,282,085
*Additional services & labor are provided by Salina Public Library that are not reflected in this data. Amounts are based upon an individual’s cost per item.
Individual Items
Internet Access @ Home Value Adult & Youth Physical Books Value Movies Value
Hotspots -1 week checkout
$70 per hotspot
$39,760
Books
$20 per book
$636,420
DVDs
$15 per DVD
$184,365
Games Value Services Value Materials Delivered Value
Video Games
$50 per video game $72,400
Notary
$10 per person $370
Childcare & Homebound
$25 per Delivery $41,000
CONSENT AGENDA - INFORMATIONAL ITEM: STATISTICAL REPORTS - 18
Circulation
eMaterials Circulation
Digital: eBooks, Audiobooks, Magazines, Movies, TV, Music, Comics
eMATERIALS Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 2024 2023
Overdrive
Sunflower eLibrary 11,549 10,380 11,171 0 0 0 0 0 0 0 0 0 33,100 120,053
Hoopla 2,545 2,516 2,528 0 0 0 0 0 0 0 0 0 7,589 31,018
Flipster (magazines)65 88 117 0 0 0 0 0 0 0 0 0 270 710
Kanopy 364 238 368 0 0 0 0 0 0 0 0 0 970 4,064
Tumblebooks -
STATE 19 41 34 0 0 0 0 0 0 0 0 0 94 538
BookFlix - STATE 216 283 478 0 0 0 0 0 0 0 0 0 977 1,168
Britannica E-STAX -
STATE 0 0 0 0 0 0 0 0 0 0 0 0 0 13
3M Cloud Library -
STATE 226 263
N/A
4/4/24 0 0 0 0 0 0 0 0 0 489 2,655
TOTAL 14,984 13,809 14,696 0 0 0 0 0 0 0 0 0 43,489 160,219
2022 = 144,239 2021 =136,882 2020 = 135,136 2019 = 101,085
*additional ematerials are provided by the State Library of Kansas -https://kslib.info/128/Digital-Book-eLending
CONSENT AGENDA - INFORMATIONAL ITEM: STATISTICAL REPORTS - 19
Physical Materials Circulation
Physical: Books, Audiobooks, Magazines, DVDs, CDs, Hotspots, Video Games, Tabletop Games, Rokus, Nontraditional Items - “Things”
(“Things”: 3D Pen, Robot Coding Mouse, Horseshoes, Binoculars, Pindaloo, Cornhole, Disc Golf, Cake Pans, VR Science Kit, Light Therapy Lamp)
PHYSICAL
MATERIALS Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 2024 2023
Adult Circulation
(Checkouts &
Renewals)16,113 15,208 15,935 0 0 0 0 0 0 0 0 0 47,256 183,336
Youth Circulation
(Checkouts &
Renewals)10,033 9,215 10,194 0 0 0 0 0 0 0 0 0 29,442 126,184
Other 945 4,056 4,544 0 0 0 0 0 0 0 0 0 9,545 22,584
TOTAL 27,091 28,479 30,673 0 0 0 0 0 0 0 0 0 86,243 332,104
2022 = 332,865 2021 =262,361 2020 = 184,078 2019 = 427,054
Total Circulation - all materials
CIRCULATION Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 2024 2023
TOTAL 42,075 42,288 45,369 0 0 0 0 0 0 0 0 0
129,73
2 492,323
2022 = 476,906 2021 = 405,693 2020 = 325,046 2019 = 528,13
2024 Goal = 500,000 total circulation
Physical Materials Checked In
Materials are checked in by the Circulation department.
CHECK INS Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 2024 2023
ALL 15,966 15,816 16,411 0 0 0 0 0 0 0 0 0 48,193 203,987
Holds Placed on Physical Materials 2024 2023
total to date 9,270 35,307
CONSENT AGENDA - INFORMATIONAL ITEM: STATISTICAL REPORTS - 20
Total Circulation 2020 - 2024
CONSENT AGENDA - INFORMATIONAL ITEM: STATISTICAL REPORTS - 21
Collections - Items Available for Checkout
highest circulating physical materials:Main Level Books (books, high demand books, book discussion books) - 5600
Lower Level - Youth Books (books, high demand books) - 5577
Main Level DVDs (DVD, high demand DVD) - 3625
physical items added to the collection to date 2024:2598
Collections Review Team
Resources
CONSENT AGENDA - INFORMATIONAL ITEM: STATISTICAL REPORTS - 22
eResources Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 2024 2023
Niche Academy - Total Views
Per Month 41 24 75 0 0 0 0 0 0 0 0 0 140 740
Creative Bug - Sessions 39 23 26 0 0 0 0 0 0 0 0 0 88 266
Creative Bug - Active Users 20 18 19 0 0 0 0 0 0 0 0 0 57 185
Ancestry.com - searches 167 87 95 0 0 0 0 0 0 0 0 0 349 3,176
Auto Repair Source - sessions 3 9 9 0 0 0 0 0 0 0 0 0 21 163
Consumer Reports - logins 47 28 40 0 0 0 0 0 0 0 0 0 115 447
Ebsco - Core Collections 168 220 124 0 0 0 0 0 0 0 0 0 512 1,350
Newspaper Archives - Users 71 61 49 0 0 0 0 0 0 0 0 0 181 1,047
Rosetta Stone - Active Users 23 19 16 0 0 0 0 0 0 0 0 0 58 1,139
Rosetta Stone - Hours of Use 19 25 15 0 0 0 0 0 0 0 0 0 60 132
Brainfuse - HelpNow Use 13 0 1 0 0 0 0 0 0 0 0 0 14 -
Brainfuse - HelpNow Unique
Users 3 0 1 0 0 0 0 0 0 0 0 0 4 -
Brainfuse - JobNow Use 0 5 0 0 0 0 0 0 0 0 0 0 5 -
Brainfuse - JobNow Unique
Users 0 2 0 0 0 0 0 0 0 0 0 0 2 -
*additional resources are provided by the State Library of Kansas -https://kslib.info/221/Online-Databases
CONSENT AGENDA - INFORMATIONAL ITEM: STATISTICAL REPORTS - 23
Patrons
Cardholders/Borrowers
PATRONS Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
SPL Cardholders 36,112 35,898 35,664 0 0 0 0 0 0 0 0 0
Kansas Library Cardholders 1,478 1,483 1,491 0 0 0 0 0 0 0 0 0
Unique Borrowers - count per month 2,234 2,215 2,315 0 0 0 0 0 0 0 0 0
Unique Borrowers - count per day 4,323 4,341 4,397 0 0 0 0 0 0 0 0 0
SPL Cardholders 2023 =36,090 2022 = 35,262 2021 = 28,875 2020 = 29,384
OTHER ACCOUNT DATA Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 2024 2023
accounts removed from system due
to expiration 484 467 544 0 0 0 0 0 0 0 0 0 1,495 1798
total amount written off for deleted
accounts $2,822.35 $2,534.47 $2,904.25 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $8,261.07 $30,674.37
payments - KOHA $2,812.60 $3,127.70 $2,369.40 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $8,309.70 $20,006.03
new accounts created
(SPL & State Library Cards)246 257 268 0 0 0 0 0 0 0 0 0 771 3463
*Library cards that are 3 years expired are removed from the system as part of database maintenance.
Library Building Visitors
LIBRARY VISITORS Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 2024 2023
301 W. Elm 10,454 12,151 13,091 0 0 0 0 0 0 0 0 0 35,696 145,443
308 W. Elm 924 727 391 0 0 0 0 0 0 0 0 0 2,042 10,999
TOTAL 11,378 12,878 13,482 0 0 0 0 0 0 0 0 0 37,738 156,442
2024 Goal = 158,000 total library building visitors
CONSENT AGENDA - INFORMATIONAL ITEM: STATISTICAL REPORTS - 24
Patron Questions Answered - Individual Patrons
QUESTIONS ANSWERED -
INDIVIDUAL PATRONS Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 2024 2023
TOTAL 4950 6773 6842 0 0 0 0 0 0 0 0 0 18,565 89,855
2022 =76,481 2021 = 56,401 2020 = 62,967 2019 = 43,784
2024 Goal = 92,000 individual patron questions answered
Patron Notifications
SPL cardholders receive SMS and/or email notifications for physical library materials. Digital material platforms send notifications within their systems.
PATRON NOTIFICATIONS Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 2024 2023
TOTAL 16,004 17,238 17,962 0 0 0 0 0 0 0 0 0 51,204 175,499
2022 = 145,368 2021 = 145,368
Security
Police, EMS and other incidents involving patrons that changes the course of the day to day business operations of the Library.
SECURITY INCIDENTS Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 2024 2023
TOTAL 9 14 9 0 0 0 0 0 0 0 0 0 32 155
2022 = 113
Volunteers
Volunteers to date 2024
# of volunteers 88
volunteer hours 166.5
CONSENT AGENDA - INFORMATIONAL ITEM: STATISTICAL REPORTS - 25
Services
ILL (InterLibrary Loan)
InterLibrary Loan (ILL) is a cooperative service agreement between libraries to lend or borrow materials in order to fill patron requests. Delivery of most
materials is handled by Kansas Library Express, the statewide courier system. SPL pays for 5 days a week service.
ILL Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 2024 2023
Total Items
Borrowed 213 223 163 0 0 0 0 0 0 0 0 0 599 2,465
Total Items Loaned 325 270 173 0 0 0 0 0 0 0 0 0 768 3,042
Technology
Library Website -https://salinapubliclibrary.org/Library Catalog -https://discover.salinapubliclibrary.org/
TECH Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 2024 2023
Website Visits 11,893 10,703 11,119 0 0 0 0 0 0 0 0 0 33,715 136,521
Library Catalog (OPAC) Visits 11,096 10,054 10,336 0 0 0 0 0 0 0 0 0 31,486 118,411
PC/Gaming Reservations 1,388 1,662 1,858 0 0 0 0 0 0 0 0 0 4,908 20,159
PC/Gaming Time 5,377 1,746 1,821 0 0 0 0 0 0 0 0 0 8,944 20,141
Pages Printed 4,467 1,508 6,371 0 0 0 0 0 0 0 0 0 12,346 48,245
WiFi Hours 17,331 17,200 12,381 0 0 0 0 0 0 0 0 0 46,911 185,952
WiFi Sessions 3,544 4,119 3,811 0 0 0 0 0 0 0 0 0 11,474 45,840
CONSENT AGENDA - INFORMATIONAL ITEM: STATISTICAL REPORTS - 26
Room Reservations
ROOMS Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 2024 2023
TOTAL 570 745 709 0 0 0 0 0 0 0 0 0 2,024 10,282
*2022: Study Rooms are being counted.2022 = 7038 2021 = 854 2020 = 653 2019 = 2104
Materials Delivery
DELIVERY Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 2024 2023
# of Materials Delivered to
Childcare Locations 360 360 360 0 0 0 0 0 0 0 0 0 1,080 3,940
# of Materials Delivered to
Homebound Patrons 175 175 210 0 0 0 0 0 0 0 0 0 560 1,970
Childcare Materials Delivered:2022 = 4380 2021 = 4140 2020 = 3400
Homebound Patrons Materials Delivered:2022 = 1603 2021 = 1682 2020 = 817
Notary Service 2024 2023 TOTAL
total to date 37 108
Notary Services are provided by the Head of the Business Office & the Circ Lead.
Materials Pickup Service Appointments 2024 2023 TOTAL
total to date 84 652
Seed Packets:3,436 seed packets given out in March
CONSENT AGENDA - INFORMATIONAL ITEM: STATISTICAL REPORTS - 27
Events Library Calendar of Events -https://calendar.salinapubliclibrary.org/
EVENTS Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 2024 TOTAL 2023 TOTAL
Adult (18+) Events Offered 45 76 65 0 0 0 0 0 0 0 0 0 186 625
Adult (18+) Events Attended 292 691 459 0 0 0 0 0 0 0 0 0 1,442 4,722
Young Adult (12-17) Events Offered 10 15 16 0 0 0 0 0 0 0 0 0 41 125
Young Adult (12-17) Events Attended 53 67 83 0 0 0 0 0 0 0 0 0 203 969
Youth (6-11) Events Offered 17 26 20 0 0 0 0 0 0 0 0 0 63 247
Youth (6-11) Events Attended 609 145 152 0 0 0 0 0 0 0 0 0 906 10,568
Littles (0-5) Events Offered 29 32 31 0 0 0 0 0 0 0 0 0 92 341
Littles (0-5) Events Attended 438 681 605 0 0 0 0 0 0 0 0 0 1,724 7,023
General Interest (All Ages) Events Offered 1 0 1 0 0 0 0 0 0 0 0 0 2 11
General Interest (All Ages) Events Attended 30 0 295 0 0 0 0 0 0 0 0 0 325 4,111
TOTAL EVENTS OFFERED 102 149 133 0 0 0 0 0 0 0 0 0 384 1,349
TOTAL EVENT ATTENDANCE 1,422 1,584 1,594 0 0 0 0 0 0 0 0 0 4,600 27,393
2024 Goal = 29,000 total event attendance
SUMMER READING: ITEMS READ May Jun Jul
2024
TOTAL
2023
Total
Littles (0-5)0 8,256
Children (6-11)0 7,411
Young Adult (12-17)0 602
Adult (18+)0 4,388
Staff 0 296
TOTAL ITEMS READ 0 0 0 0 20,953
2024 Goal = 22,000 items read
CONSENT AGENDA - INFORMATIONAL ITEM: STATISTICAL REPORTS - 28
Community Connections
March 2024
●Broadband Community Study Review Committee Meeting - Saline County - Amy
●Meeting with NexTech Wireless - Allyson W.
●Match Madness
●National Library Week Proclamation - City of Salina
February 2024
●KSAL Interview - Melanie
●KINA Interview - Katie
●Rolling Hills Zoo - Toddler Tuesday Storytime - Adriana
●PEO - General Library Presentation - Allyson W., Ben
●Greater Salina Community Foundation - Fundraising Meeting - Allyson W., Amy, Melanie
●Meetings with Mahaska, Pestinger Distributing - Allyson W.
January 2024
●Building Blocks Preschool: Library Tour & Storytime
●Homeschool Coop: STEAM Program
●Oakdale 4th Grade: Presentation on Library Resources
2024
●Salina Family Healthcare Screenings (1st Thursday @ SPL)
●Educator Kits - Tech
●Lobby Stops - Ashley Will, Librarian : Oakdale Plaza Apartments, Johnsontown Towers, Arbor Court Retirement Community,
Eaglecrest, Presbyterian Manor (monthly)
●Salina South High School Book Club - Adriana Alvarez, Youth Programs Coordinator (monthly during the school year)
●Book Club Books - Ashley Richter, ILL Coordinator: Eaglecrest, Tescott, Presbyterian Manor, Brookdale (provided monthly)
●Saline County Jail - Ben Johnson & Stefanie Knopp, Information Services: programming provided (monthly)
●Home Material Deliveries - Lori Berezvosky, Librarian: 35 individuals (monthly)
●Childcare Material Deliveries - Adrian Alvarez, Youth Programs Coordinator: 12 childcare locations (monthly)
●Capital Campaign Committee - Allyson Walker, Head of Fundraising & Development: 8 community members (monthly)
CONSENT AGENDA - INFORMATIONAL ITEM: STATISTICAL REPORTS - 29
●Library Quarterly Calendar Deliveries - Katie Zey, Marketing: 1000+(ongoing throughout the year)
●Salina Art Center Book Club - Darren Morawitz:(monthly)
●Wellness Book Group - Carol Rubino: YMCA (monthly)
●Parks and Recreation - Therapeutic Rec Programs - Kristi Snow & Ben Johnson (provided 2 times a month in the spring and fall)
Salina Public Library Staff Memberships, Boards & Volunteer Work
❖Melanie Hedgespeth, Director: ALA/PLA, KLA, Heusner Site Council, USD 305 District Site Council, Big Brothers Big Sisters, KS Library
Directors, Sunflower eLibrary Board, Friends of the Library Staff Representative
❖Amy Adams, Assistant Director: ALA/PLA, KLA, Altrusa, League of Women Voters
❖Stefanie Knopp, Head of Information Services: ALA/PLA, KLA,
❖Allyson Ronning, Head of Circulation: USD 305 Equity Council, KLA Membership Committee
❖Sandy Wilcox, Head of Business: Society for Human Resource Management
❖Katie Zey, Head of Marketing: Noon Networks AMBUCS, Rotary, Leadership Salina Alum
❖Allyson Walker, Head of Fundraising & Development: Salina Area Chamber of Commerce Blue Coat Ambassadors, Friends of the Library
Staff Representative
❖Amanda Little, Head of Youth Services: Kansas Association of Teachers of English
❖Darla Phelps, Circulation Lead: Women’s Auxiliary of the Gideon Salina Chapter Member
❖Ashley Will, Information Services Librarian: Friends of the Salina Animal Shelter Board, Friends of the Smoky Hill Museum Board, Big
Brothers Big Sisters
❖Lisa Newell: Beta Sigma Phi
❖Melissa Miller, Circulation Shelver: Smoky Valley Home Educators Board
❖Twila Schneiders, Shelver: Meals on Wheels, Eckankar Board and local Director
❖Kandy Crosby-Hastings, Circulation Clerk: Offender Victims Ministry - Literacy
❖Twila Schneiders, Shelver: Meals on Wheels, Offender Victims Ministry
❖Sarah Weis, Information Services Assistant: NEA, KNEA, NOCTA (North Ottawa County Teachers Association)
CONSENT AGENDA - INFORMATIONAL ITEM: STATISTICAL REPORTS - 30
BOARD TRAINING
Library Information Review
Kansas Regional Library Systems
https://kslib.info/573/Kansas-Regional-Library-Systems
Salina Public Library & Gypsum Public Library are a part of CKLS - the Central Kansas Library System.
City of Salina taxpayer funds go to the Salina Public Library. County taxpayer funds go to the Central Kansas Library
System. Funds are dispersed based upon grants and the decisions of CKLS.
Holds
Patrons can place items on hold within their library account. This can be done online by the patron or staff can assist
with holds. The holds shelf is right inside the library near a self checkout for patron convenience.
The Circulation Department runs a holds queue report to pick up holds throughout the library stacks every 2 hours.
Recently they worked with tech to redesign the report to ensure an efficient route when they go to find all the holds.
Reports are also run for holds that are canceled or not picked up from the holds shelf within 7 days or. Those items
are pulled, scanned, and prepared for the next person on the holds list or reshelved.
*The Library also provides a pickup service.https://salinapubliclibrary.org/books-media/pickup-service/
The presentation for Intellectual Freedom and Censorship has been rescheduled for the July board meeting.
DISCUSSION/ACTION - 31
DISCUSSION: Library Report
National Library Week
April 8-13
●Monday, April 8 - Right to Read Day - In-Library Booth, T-Shirt Fundraiser Kick Off
●Tuesday, April 9 - National Library Workers Day, Panera Bread Fundraiser
●Wednesday, April 10 - National Library Outreach Day - Out-of-Library Booth(Senior Center)
●Thursday, April 11 - Take Action for Libraries Day
●Friday, April 12 - Drop Everything And Read Day - Partnering w/ local biz and orgs to DEAR
●Saturday, April 13 - Patron Appreciation Day - In-Library Booth with extra goodies for patrons during book
sale
SPL organized a raffle fundraiser for National Library Week. As part of this event, we're putting together eight unique
baskets each with its own theme. Tickets for the raffle will be available for purchase (online) April 2-30th, with winners
drawn on May 1.https://salinapubliclibrary.org/library-luck-raffle/
*Events are organized by Allyson Walker, Head of Fundraising and Development.
DISCUSSION/ACTION - 32
Match Madness
https://www.matchmadnessgscf.org/nonprofits/salinapubliclibrary
Allyson Walker, organized our match madness event.
Allyson, Melanie, Amanda Little, Katie, Mark and Amy took shifts at the event.
Throughout the time we answer questions about the library, talk with a variety of community members and work with
the 5th grade students who are bussed in from USD 305. Each student had $10 to donate to a nonprofit of their
choice.
🏀Eli made 10 out of 10 free throws for the library!🏀
Friends of the Library - Scholarship Winners
The 2024 recipients of the Joe McKenzie Scholarships are Megan Graff and Isabelle Greenemeyer.
Each receives a $1500 scholarship funded by the Friends of the Library.
Library Calendar of Events
https://calendar.salinapubliclibrary.org/
https://indd.adobe.com/view/bf452e9d-3daa-4d4a-8c17-2a59ff869f05
Youth - Snap Circuits Ages 9-12, March 2 @ 4 PM
Teens - Paint & Munch, April 16th @ 4:30 PM
Adults - Adult Lego Club, April 17th @ 6 PM
Library Staff
●Staff Training - April 17th
Youth Programming
Our Preschool Pals got a chance to play with LEGOs this month and build some 2D Spring
theme pictures. They did an excellent job bringing the picture to life by counting, matching
colors and shapes. This was a great activity to work on their fine motor skills as well. - Heather
Mettlen, Youth Program Coordinator
Family Night Taylor’s Version was a successful
collaboration between our Adult, Teen and Youth
programs. We had a fun night of friendship
bracelet making, Taylor themed BINGO where
winners won a “golden Taylor”, Swift themed
Snacks, a Taylor Swift dance party and photo booth. We had a great
turn out and fun was had by all! - Heather Mettlen, Youth Programs
Coordinator and Ben Johnson, Adult Programs Coordinator
DISCUSSION/ACTION - 33
As a Technology Class this month, teens
traveled back to the 1980s and had to solve
different puzzles to break out and return back
to the present day!
The 6-8 year old Breakout room in Technology
was a great Cookie Caper! This patron had a
bit of help from mom to solve where the
cookies were hidden. ‘
The 9-12 year old Breakout room went on a search
to save Lucky the Leprechaun from having an
unlucky day!
The Breakout Rooms have become very popular
with all ages and it is fun watching patrons use
their critical thinking skills to figure out the clues,
solve puzzles, and have a great time while using
teamwork to break out! -Kristi Snow Programs
Coordinator in Technology
Thanks to the grant we received from the U.S. Department of Treasury,
the technology department is pleased to announce that we have started
our Robotics Club for our Teens. We started the club in March where the
teens have learned about coding, how to do block coding, robot uses,
circuits and how to follow schematics to start building their robot. We
are halfway through the program and have started building our robots!
Adult Programming
A Taste of the Perennial Future: The Land Institute’s Lydia Nicholson
gave a presentation about their work with perennial grains and why it is
important to the future of agriculture. Patrons were even offered the
chance to sample some foods made with kernza, the main perennial
grain that is one of the plants there focus on at The Land Institute. This
was a well attended event in our Salina Reads Series. -Ben Johnson,
Programs Coordinator
DISCUSSION/ACTION - 34
Salina Reads
The UPGuys put on a high-energy show with lots of audience participation at
Theatre Salina. They incorporated educational information about healthy
mindsets that can promote mental health and wellbeing.
Sip & Solve Trivia Night
Our Trivia Night program in collaboration with Ad Astra
Books and Coffee House has been going well! This was our
third month hosting trivia there and we continue to attract
a good amount of people to the program. We are starting
to collect some regulars who say they enjoy the
atmosphere and have a good time testing their trivia skills.
Pictures taken by Librarian Ashley Will, who has also been
assisting with this program.
-Ben Johnson, Information Services Programs Coordinator
Laboratory Escape Room
More patrons have come out to take on another library
escape room! In this room, players needed to escape the
evil Chronotron Laboratories and steal their time
machine, before they could use it to take over the world,
but first, they had to escape the conference room they’d
been locked in! Patrons have consistently asked for
Escape Room programs and seem to enjoy participating,
even in groups with perfect strangers. -Ben Johnson,
Information Services Programs Coordinator
DISCUSSION/ACTION - 35
Patron/Community Feedback
Information Services - Photograph Request of the old Phoenix Motel
Robyn Peters, from United Capital Management of Kansas made a request for photographs.
Her response - “Thank you so much for finding these for me. It's very much appreciated."
Ashley Will - Information Services Librarian
Patron purchase suggestions completed to date 2024:43
State Library of Kansas
https://kslib.info/
State Librarian - Ray Walling
Advisory Board
Kansas Library Catalog
Kansas Notable Books
Kansas Library eCard
Talking Books
CKLS (Central Kansas Library System)
https://ckls.org/
Executive Board
Board Packets
Bylaws & System Plan
Kansas Regional Library System
Building & Grounds Updates
●Replaced water heater at Mckenzie center.
●Getting ready to turn on water sprinklers
●Almost complete with new shelves
●Pestingers spring preventive maintenance completed.
●New fan for unit 2 that they found was not working and to be replaced.
●Elevator Repairs continue
●Cleaning up storage area
-Jeremy Magee, Facilities & Maintenance Coordinator
Library Positions
https://salinapubliclibrary.org/about-us/employment-opportunities/
DISCUSSION/ACTION - 36
Library Plan 2024
Statistical Goals
Area 2022 Data 2023 Data 2024 Goal 2024 to Date
Circulation 476,906 493,323 500,000 129,732
Building Traffic 139,480 156,442 158,000 37,738
Individual Patrons - Questions 76,481 89,855 92,000 18,565
Event Attendance 16,270 27,324 29,000 4,600
Strategic Focus Areas
Focus Area 1 - Community
Goal Status Action
Expand & strengthen partnerships and
community connections.
In process Strengthen Connection
USD 305 - holds pickup
*Allyson R.
Update: planning for the 2024-2025 school year
In process Summer @ the Library Expansion
*Summer Outreach Team
Completed Lobby Stop - Offer additional service, e.g. tech help
*Outreach Team
Plan is in place to begin service.
Expand connections with schools, educators
& students.
In process Planning Training Options
Communications Packet - for start of school year
Email Marketing Topics
*Schools Team
Meeting the community where they are at
and being present in the community.
In process Booths
*Outreach Team
In process External Events
Library card sign up
*Outreach Team
Completed Creating organized schedule
*Outreach Team
Review the library website layout.In process Review and make adjustments for patrons.
*Website Team
Teams: Website, School, Outreach
Focus Area 2 - Services
Goal Status Action
Funds & usage summary file for materials &
resources.
Completed File created & data input each meeting
*Collections Review Team
DISCUSSION/ACTION - 37
Digital archives In process Implementation
*Stefanie K., Alexander, Lisa
Assess desired programming needs for
target audiences – elementary age, adult
tech students.
In process Plan and implementation or programming assessment. Include
statistical considerations and review awareness of programming
within the community.
*Programming Team
Completed Salina Reads 2024
*Salina Reads Team
Continuously review customer service.In process Consider implementations for staff training or expectations for
customer service.
*Customer Service Team
In process Consider implementing specific items that help our patrons.
*Customer Service Team
Continuously review safety and security.In process Safety & security considerations for both staff and patrons.
*Safety & Security Team
Teams: Safety & Security, Customer Service, Salina Reads, Programming, Collections Review
Focus Area 3 - Staff
Goal Status Action
Culture defined In process Working with staff to define the Library culture to provide to
future staff and our community.
*Amy, Katie Z.
*staff feedback regarding idea @ staff meeting
Work Swap /
Observations
In process Plan for staff to observe and/or regularly work in other
departments to help with overall library knowledge and
coverage if ever needed
*Allyson R., Mark
Staff Activities In process Offer staff activities for all.
*Staff Activities Team
Staff Appreciation In process Implement staff appreciation ideas.
*Staff Appreciation Team: February 13
EMPAC Training In process EMPAC Training 1 - Emotional Intelligence
*Staff Vote selection
Teams: Staff Activities, Staff Appreciation
DISCUSSION/ACTION - 38
Focus Area 4 - Spaces
Goal Status Action
Main level In process Mobile Shelving
*Melanie, Amy, Allyson R., Jeremy, staff
Teams: Building Maintenance & Grounds
Focus Area 5 - Sustainability
Goal Status Action
Fundraising - 1 signature fundraising event In process Signature event
*Allyson W.
Community Surveys In process Survey 1 - Digital services
Teams: Fundraising
Capital Strategic Plan
Mobile Shelving - West Side (Fiction/Nonfiction) Main Level continued
Almost complete - shelving for nonfiction side
DISCUSSION/ACTION - 39
Marketing
Social Media
Facebook Insights
Cardholder Insights (Weekly: March 29-April 4)
Summer Calendar Digital Version: indd.adobe.com/view/10fd5bea-5a0a-4f05-8f5f-1610dd0aafc6
DISCUSSION/ACTION - 40
Fundraising & Development
March 2024 Fundraising Report:
Month of March 2024 # of Donations $ Amt of Donations % of Total $ Amt
Total 6 $150,305.00 100.00%McCune and Middlekauff Foundations fulfilled pledges
New Donors 2 $290.00 0.19%
Repeat Donors 4 $105,015 69.87%This includes those on a recurring gift schedule, those who
have given one-time gifts before, and the "Anonymous"
account
Online Donations 3 $55.00 0.04%
Cash/Check Donations 3 $150,250.00 99.96%
# Communications/Contacts
Made
727 Match Madness Letters, Postcards, and Reaching out about tax
credit program
Match Madness 2024:
SPL received a total of $10,845.87 to our endowed fund, from 68 gifts and 3 prizes during Match Madness 2024. This
is without the matching grant, total match amount has not been provided as of 04/08.
Funds raised and number of donors who gave are more than double our results in 2023.
Thank you for your support!
$190 - 5th Grader Donations
$100 - Free Throw Bonus
$500 - Most Improved # of Gifts Award
$10,055.87 - Donations from individuals
Current Fundraisers:
Library Luck Raffle: Enter to win any of our 8 magnificent gift baskets:salinapubliclibrary.org/library-luck-raffle
T-Shirt Fundraiser: Get your own limited edition SPL graphic t-shirt to share that Books are just the beginning at our
library!https://www.customink.com/fundraising/books-are-just-the-beginning-salina-public-library
Grants/Applications:
SPL was not awarded GSCF community impact grant dollars to support the 2024 seed library.
SPL is currently working to apply for the Dollar General Youth Literacy Grant to partner with local organizations to
provide materials and educational resources to assist underserved youth.
SPL is currently working to apply for the Kansas Department of Commerce Community Service Tax Credit Program to
offer an attractive incentive to donors giving to the Youth Service Remodel.
Upcoming:
Capital Campaign Public Announcement - May 24
DISCUSSION/ACTION - 41
Staff Spotlight
Hanna Stuart
Department: Technology
Job Title: Head of Technology
How many years have you worked at the Library?
It will be 3 years in June!
What is your favorite part of your job at the Library?
What is not to like!? It is hard to choose one thing; however, I really enjoy the continued
growth I get to experience daily. There is always some new technology to learn to help
further patron knowledge as well as staff and library efficiency.
What do you enjoy most about the community we serve?
I began working here soon after the pandemic started to calm down. For me, it has been very rewarding and fun to
watch our community grow and come together. I love being able to see connections made between staff and patrons
and especially between just the patrons.
Are you a member or a part of any organizations/groups in the Salina area?
I do teach dance classes at Tamara Howe School of Dance.
What is one thing you think everyone should know about the Library?
We are here to help and that the help is a free resource! In the Technology Center we offer One-on-One sessions
regarding most of your technology needs. We have walk-in sessions every 2nd and 4th Friday and if that does not
work we will schedule a time that works for you.
Lisa Newell
Department: Fundraising and Development
Job Title: Library Assistant
How many years have you worked at the Library?
1 year
What is your favorite part of your job at the Library?
It’s always new and different! I love working with different Patrons and Staff!
What materials do you enjoy checking out from the Library?
Hoopla and Libby Items-my life is busy and this way I can read on the go with these platforms! I can watch a movie
too, as you can stream Hoopla on your TV! It opens library usage to other avenues!
What do you enjoy most about the community we serve?
I love sharing with the community about the wonderful services we offer. Many of them are unknown to others! I love
to see peoples faces light up when they hear we have a service that they were unaware of-but greatly need!
Are you a member or a part of any organizations/groups in the Salina area?
Beta Sigma Phi Service Sorority-we do many projects for the local community and support our wonderful town!
What is one thing you think everyone should know about the Library?
This is a great resource for a lot of information! It's one of the last places where people from all walks of life can
gather!
DISCUSSION/ACTION - 42
Fines & Fees Annual Review
2024 to date (04/02/24)
Meeting Room Fees: $496.25
Program Fees: $683.79
Coin Op: $2479.53
Fines & Fees: $5506.83
(Fines & Misc. Income & Expense Report - Quickbooks)
2022 - 2023
2023 2022
Meeting Room Fees
*SquareD & in person payments
For-profit organizations pay the following user fees for a
meeting room.
●Library Conference Room 1 & 2 —$5 per hour
●Library Prescott Meeting Room —$10 per hour
●Library Tech Center Classroom —$5 per hour
●Library Tech Center Conference Room –$5 per
hour
●McKenzie Center Room 1 & 2 —$10 per hour
$1,151.25 $1043
Program Fees
*SquareD & in person payments
$1187 $828
Coin Op
*coin op systems for prints
$7225.07 $7096.67
Fines & Fees
*fines & fees can be paid in person or online via paypal
Fines - late fines for items that are returned past their
return date
Fees - replacement fees for items that are damaged or not
returned after 90 days of being overdue
$17,082.87 $15,141.29
$4318.18 received via paypal;
paypal fees $283.42
(Fines & Misc. Income & Expense Report - Quickbooks)
❖In April 2022, the Board approved to write off fines & fees from youth library cards that are under $75.
This was approximately $18,000 that was written off. (That left over $40,000 above the $75 threshold.)
❖In May 2020, the Board approved not charging fines for books checked out in the youth services area.
DISCUSSION/ACTION - 43
Materials
●Digital materials
○Automatically returned, no fines/fees.
●Physical materials
○The majority of materials circulate for 28 days. A maximum of 50 items can be checked out.
Loan Period Item Maximum Checkouts
7 Day Loan Period Hotspot, Roku, Nintendo Switch
High Demand DVDs, CDs
1
5
14 Day Loan Period Games - Video, Games - Tabletop, NonTraditional Items
High Demand Audiobook formats, ILL
DVDs, CD Music
High Demand Books
2
6
20
50
28 Day Loan Period Book Discussion Books
Kits
Audiobook formats, Magazines, Youth Magazines
Books, Graphic Novels, Manga, Paperbacks
3
2
10
50
Hourly
*in building use only
Chromebooks 2 (8 hours per day)
*no renewals, no holds
○Materials are automatically renewed twice if a hold is not placed on the material by another patron.
○A .10 per day is charged (with a day of grace) for overdue materials.
■Youth books are not charged fines. VIP cardholders are not charged fines. VIP cardholders are
the Library Board, Library Staff, Educators and Friends of the Library. In addition school library
card holders are not required to pay any fines/fees.
○A maximum of $3 is charged except for specific, more expensive materials.
○Items not returned or returned damaged will incur a replacement charge. Replacement prices are set
on each item within the Library system and are determined by the average cost for that type of
material and a processing fee.
○The Library uses Unique Management Service to assist in the return of the materials and payments on
accounts. Accounts sent to UMS incur a $10.50 fee.
○Items must be returned within 90 days of being overdue in order for the replacement charge to be
removed from the account. After 90 days, the overdue items will no longer be accepted and
replacement charges must be paid. (*This is due to the library having already ordered replacement material. By this
time the item has been out for approximately 6 months.)
○Patrons with fines over $5 may not check out materials until their fines are $5 or less.
●Notices
○Patrons receive email and text notices regarding materials being due.
■Pre-due, due and overdue notices are provided.
●Predue notice is set to default at 3 days prior. A patron can set that in the library
catalog on their account if they so choose.
●Overdue notices are set at 7 days, 14 days, 21 days
●Claims Returned
○Patrons may have 2 claims returned.
Fines & fees are waived by library staff as needed. Payment plans may also be set up as needed.
DISCUSSION/ACTION - 44
Expired Cards
●Library cards expired 3 years with less than $100 in fines & fees are removed from the system. Those fines/fees are
written off.
●Library cards expired 5 years with less than $200 in fines & fees are removed from the system. Those fines/fees are
written off.
Fines & Fees Total by Card Type
3/21/24
Youth = ~$28,500 (~$26,000 in fees - lost items; ~$2500 in fines)
Patron = ~$243,000 (~$198,000 in fees - lost items; $45,000 in fines)
The majority of fines/fees are the amount for lost items.
*all years
(Fines & Fees Total by Card Type - #2627 - KOHA report)
2023
Lost Items - $29,817.60
Fines - $3901.30
UMS Fee - $2520.00
(Fines & Fees Total by Year - #2755 - KOHA report)
*outstanding; total does change as paid
Total Payments per year
2023 - ~$15,000
2022 - ~$14,000
2021 - ~$14,000
2020 - ~$12,000
2019 - ~$25,000
(Total Fines Paid Year - #2567 KOHA Report)
DISCUSSION/ACTION - 45
DISCUSSION/ACTION ITEMS
1 - KDOC - Community Service Tax Credit Application
SPL is applying for the Kansas Department of Commerce Community Service Tax Credit Program, a program that
helps organizations fund important projects related to community improvements, children and family services, crime
prevention, youth apprenticeship or training, and healthcare.
This program acts as an incentive to donors, offering a special opportunity for supporters of the Re-Imagining Our
Library Capital Campaign to receive significant tax benefits. If awarded, donors contributing to the campaign after
July 1, 2024 and through December 31, 2025, can receive tax credits equal to 50% of their total donation. SPL is
requesting $____________ in tax credits from the program.
As part of the capital campaign project, this application must be approved by the board. Applications are due April
30, 2024, along with an application fee of $250.
Application will be provided.
BOARD MEETING - MOTIONS
MOTION - Board member provides a motion.
“I move to …..”
SECOND - The Board President asks if anyone seconds the motion.
If so, the Board member states “I second the motion.”
If the motion is not seconded it is not considered by the Board.
DISCUSSION - If the motion is seconded, the Board President restates the motion and asks members to discuss the motion.
VOTE - After discussion is complete, the Board President restates the motion then asks for affirmative votes, then negative votes.
If the vote is not unanimous, votes are recorded by individual members in the minutes.
RESULT - The Board President announces the result of the vote and any instruction
ACTION OPTIONS
1. To approve the KDOC - Community Service Tax Credit Application requesting $________ in tax credits from
the program.
2. To approve the KDOC - Community Service Tax Credit Application requesting $________ in tax credits from
the program as well as other specific changes.(detail those changes in the motion)
3. To postpone consideration of the update to the library policy manual until further information requested can
be discussed in a future board meeting.
*Due to deadlines, postponement is not an option for this specific program.
4. To deny the action.
DISCUSSION/ACTION - 46
2 - Library Policy Manual
Library Policy Manual - Lost & Found Policy
Explanation: To create a specific lost and found policy within the Library Policy Manual. This is a new policy.
PATRON RESPONSIBILITIES
PATRON-007: LOST AND FOUND POLICY
Patrons are solely responsible for their own property and are expected to keep their belongings within their sight at all times.
The Salina Public Library is not responsible for any items lost or left behind.
Lost & found items are held within the department they are found. Items are dated and stored in a specific area designated
within the department.
If an item contains identification that is readily apparent, the owner will be notified by telephone or email as soon as possible.
The owner must pick up the item in accordance with the policy below. To claim a lost item a patron must reasonably identify it to
the appropriate library staff member and state when the item was likely left in the library. Video may be utilized by security staff
to verify the claim. The library is not responsible or liable if lost items are claimed by someone other than the rightful owner.
Whether or not the owner is contacted, unclaimed items found on the premises of the Libraries will be disposed of in accordance
with the following guidelines:
●Items that will be disposed of either immediately or at the end of the business day include but are not limited to food,
drinks, baby bottles, dirty clothing or shoes, personal care items, hazardous items, weapons, etc.
●Items that will be disposed of or donated to a local entity after 30 days include, but are not limited to:
○clothing
○shoes
○sunglasses/glasses
○jewelry
○keys
○umbrellas
○canes
○backpacks
○purses
○wallets
○bicycles
○walkers
○skateboards
○scooters
○headphones/earbuds
●Items that will be disposed of after 30 days include, but are not limited to:
○papers left in copy machines, printers, scanners or other locations
DISCUSSION/ACTION - 47
○credit/debit cards
○driver’s licenses
○social security cards
○passports
○library cards
○papers
○cell phones
○laptops/tablets
○cameras
○flash drives
Paper items with identifying information will be shredded if feasible. Cards will be cut or shredded as feasible.
Electronic devices will not be accessed by library staff due to sensitive or personal information contained on devices. Staff will
not access electronic devices to locate an owner’s contact information. If possible, the electronic device will be destroyed to
avoid information being maliciously accessed when disposed of.
Unclaimed cash will be considered a donation to the Salina Public Library after 30 days.
DISCUSSION/ACTION - 48
Library Policy Manual - Donations Policy
Explanation: Updating the donations policy with additional details that we utilize in procedure.
DONATIONS-002: BOOKS OR OTHER MATERIALS
Donations of books and other materials may be made directly to the Salina Public Library.The library reserves the right to
determine which items it accepts and to refuse items that do not fit the appropriate criteria or when the needs are met.
Donated items in usable condition that are not added to the collection will be sent to the Friends of the Library for use in its book
sales.The Library will not accept materials that are not outright gifts.Donations will be accepted with the understanding that
they become the property of the Salina Public Library.The Library and it reserves the right to assign any of its materials wherever
the need is the greatest.make the final decision regarding any donation.All gifts must be in usable physical condition. Because
of limitations of space, money, and staff, the Library reserves the right to accept, discard or recycle,at its discretion, any
materials given to the Library. Because of wear and theft,as well as community needs, the permanence of gifts is not
guaranteed. The Library is not liable for damages resulting from theft, fire, vandalism or other loss to materials.
A receipt can be provided to those providing a donation to the library. The library will not attempt to assign a dollar value to the
donated materials.
The Library will not pick up donations. Donations must be brought to the Library.
When the library is accepting donations, these items can be donated:
●Hardcover, paperback, and children’s books in good condition.
●Commercially published media: DVDs, CDs, vinyl records, albums, video games and CD audiobooks.
*This is not an inclusive list. Library staff will make the final decision on items we can accept.
The library does not accept:
●Books that are moldy, dirty, water damaged, have bugs, are written in or outdated.
●VHS tapes and audio cassette tapes.
●Textbooks or encyclopedias.
●Periodicals or magazines.
●Workbooks or study guides.
●Computer programs.
●Board games.
*This is not an inclusive list. Library staff will make the final decision on items we cannot accept.
Quantity limitations:
●We ask that you limit donated items to 1 box per household, per week. (Boxes should be no larger than the size of a
typical copy paper box which is roughly 15 x 12 x 10 inches.)
How to donate:
●Bring donations to the circulation (checkout) desk at Salina Public Library during business hours.
●Once our inventory needs have been met, we may decline to accept donations.
Acceptance of donations of equipment, real estate, works of art, collections, etc. will be determined by the Director or Assistant
Director or Library Board based on their suitability to the purposes and needs of the Library.
DISCUSSION/ACTION - 49
Library Policy Manual - ILL Policy
Explanation: Updating the ILL policy regarding items not picked up. Costs incurred by the library include postage,
library staff time from both libraries and the courier service.
SERVICES-004: ILL
InterLibrary Loan (ILL) is a cooperative service agreement between libraries to lend or borrow materials in order to fill patron
requests.
InterLibrary Loan is a service provided by Salina Public Library for patrons in order to obtain materials not in our collection.
Patrons are encouraged to use ILL, after thoroughly searching our Library resources.
●Up to 6 active requests may be submitted in person at the Library, by telephone or through the Library website.
●Library accounts need to be in good standing.
●Patrons must hold a patron, VIP or Non-Saline County Resident card to utilize ILL.
●Patrons with transient addresses will be limited to in library use.
●Loan requests can be made for items owned by SPL that are long overdue or missing.
●When the requested item comes in, the patron will be notified by text message, email or phone and will have a week to
pick it up. Items must be checked out to the account of the person making the request.
●The patron is responsible for picking up the ILL within 7 days. Materials not picked up by that time, will be returned to
the lending library.
●ILL items not picked up will incur a $3 fee.
●ILL items normally check out for 2 weeks.
●Patrons are responsible to pay for lost or damaged ILL items. The cost is determined by the lending Library, not SPL. The
patron’s account will be charged accordingly.
ILL service may be suspended or removed for patrons who fail to comply with policy.
DISCUSSION/ACTION - 50
BOARD MEETING - MOTIONS
MOTION - Board member provides a motion.
“I move to …..”
SECOND - The Board President asks if anyone seconds the motion.
If so, the Board member states “I second the motion.”
If the motion is not seconded it is not considered by the Board.
DISCUSSION - If the motion is seconded, the Board President restates the motion and asks members to discuss the motion.
VOTE - After discussion is complete, the Board President restates the motion then asks for affirmative votes, then negative votes.
If the vote is not unanimous, votes are recorded by individual members in the minutes.
RESULT - The Board President announces the result of the vote and any instruction
ACTION OPTIONS
1. To approve the Library Policy manual updates & changes as presented.
2. To approve the Library Policy manual updates & changes with specific changes.(detail those changes in the
motion)
3. To postpone consideration of the Library Policy manual updates & changes until further information requested
can be discussed in a future board meeting.
4. To deny the action.
DISCUSSION/ACTION - 51
3 - Employee Policy Manual
Employee Policy Manual - Voluntary Early Retirement
Explanation: To clarify, voluntary early retirement health insurance benefit is for full-time employees.
BENEFITS-010: VOLUNTARY EARLY RETIREMENT
Full-time employees of the Salina Public Library who may find it necessary or desirable to retire from employment with the
Library prior to age 65 may elect to take early retirement, whether eligible for retirement under KPERS or not.
Early retirement is entirely voluntary and at the discretion of an eligible employee. An employee is eligible for early retirement if
such employee:
1. Is a current employee of the Salina Public Library
2. Is not less than 61 years of age and not more than 65 years of age,
3. Has 20 years or more of employment service with the Library.
An employee applying for early retirement shall have the responsibility to provide all facts and information necessary to prove
eligibility for early retirement and to determine benefits to be paid.
An employee must apply for early retirement by completing the Early Retirement Form and provide it to the Director at least six
months is preferred.
Early retirement is accepted with benefits paid as allowed by the Library budget.
For full-time employees, the early retirement benefit is a single paid health insurance plan by the Library from age 61-64. At age
65 the plan ends.
Any employee who takes early retirement has the responsibility to keep the Library informed of his/her current mailing address
and phone number. Employees who, prior to retirement, have a plan other than single, may pay the difference in premium. This
would be for a family or employee+1 plan. This must be approved by the Director.
If any provision of this early retirement plan is determined to be in violation of federal or state laws or regulations, the entire
plan shall immediately terminate and shall be of no further force or effect unless re-adopted by the Library Board.
DISCUSSION/ACTION - 52
Employee Policy Manual - Time Records Policy
Explanation: To clarify additional elements of time records.
COMPENSATION-003: TIME RECORDS POLICY
Timekeeping records constitute the basis for payment of wages and Library-authorized paid leave practices. This policy is
intended to promote the efficient processing of payroll in order to comply with applicable federal, state and local wage and hour
laws. Accurate and timely recording and reporting of time worked is essential. This policy applies to all employees (e.g. full-time,
part-time, and temporary) for the recording and reporting of Library-authorized paid leave and to non-exempt employees for the
recording and reporting of actual hours worked. The Library retains the right to apply the appropriate level of discipline as
circumstances require for noncompliance of the timekeeping policy. Timekeeping records make the Library compliant with the
Fair Labor Standards Act (FLSA). Non-exempt employees include all employees who are eligible for compensatory time pursuant
to the FLSA.
“Compensatory Time: Under certain prescribed conditions, employees of State or local government agencies may receive
compensatory time off, at a rate of not less than one and one-half hours for each overtime hour worked, instead of cash overtime
pay. Law enforcement, fire protection, and emergency response personnel and employees engaged in seasonal activities may
accrue up to 480 hours of comp time; all other state and local government employees may accrue up to 240 hours. An employee
must be permitted to use compensatory time on the date requested unless doing so would “unduly disrupt” the operations of the
agency.”https://www.dol.gov/agencies/whd/fact-sheets/7-flsa-state-local-government
The following regulations will apply when recording time records for employees:
Clock in, clock out or entering start time or end time are one and the same for this procedure.
1.All non-exempt and part-time employees are required by Federal and State regulations to keep accurate logs of hours
worked, vacation and sick time taken.Employees are required to clock in (enter their actual start time) in the time
records-keeping system at their assigned scheduled time and designated workspace. All employees must clock out (enter
their actual end time) when they cease working and go off duty.Arriving at work before the scheduled start time or
staying late for convenience should not be included in the time sheet.Employees are expected to complete their
assigned shift.
2. Starting work after the assigned scheduled time and/or leaving early may result in disciplinary action by the supervisor or
a Library Director.
3. Employees must clock in prior to beginning work. In the event of a circumstance that the employee is not able to clock in
prior to beginning work (i.e., the time recording system is not working, unable to login, etc.), the employee must notify
the supervisor immediately by email, phone, verbally, etc., and then begin their daily work.
4. No employee may consistently clock in or out prior to or after his or her shift.
Employees should not assume that it is acceptable to:
●habitually clock in after their scheduled time to begin work.
●habitually clock out after their scheduled time to leave work.
DISCUSSION/ACTION - 53
5. Employees may clock in earlier than their scheduled start time and/or clock out later than their scheduled end time only
if approved by the supervisor.
6. Employees are required to clock out any time they leave the work site for any reason other than assigned work duties.
This does not include designated break times, restroom breaks, or library-supported events.
7. Employees must clock in and out for lunch break every day, unless otherwise directed by their supervisor in writing. Full
scheduled lunch breaks must be taken for the set amount of time provided in scheduling. Habitually clocking out late for
lunch or clocking in early after lunch is not considered acceptable.
8. Employees must clock in and out at their designated workspace or as directed by their supervisor.Mobile devices may be
used to record time if approved by the supervisor. This may be needed for off-site work.
9. Time recorded in the time and attendance system by part-time hourly employees will be the work time paid.
10. Time recorded by full-time non-exempt employees must equal 40 hours per work week, consisting of actual time
worked, compensatory time, and/or leave. If an employee’s work week does not equal 40 hours, then compensatory
time, PTO, or a payroll reduction will automatically be made by the Business Office to account for the full 40 hours.
For non-exempt full-time staff, the Business Office will round total hours to the nearest quarter hour.
For example, if a staff person works at least 39 hours and 53 minutes, it is rounded to 40 hours. If a staff person works 40
hours and 7 minutes, it is rounded to 40 hours. Full-time non-exempt employees should work their complete 40 hours
each work week and not consider working less than those hours simply due to rounding being acceptable. If less than 40
hours is worked, disciplinary action may be taken.
11. Full-time non-exempt employees who have worked in excess of 40 hours per work week, with approval of the
employee’s supervisor and a Library Director, will accrue compensatory time at 1.5 times for any hours worked over 40 in
the work week.
12. Prior approval from the employee’s supervisor and a Library Director must be obtained before working more than 40
hours in a work week.
13. All part time and non-exempt full time employees are employed on the basis of an hourly rate.
14. Any adjustments to the recorded time must be approved by the employee’s supervisor and made in the time
record-keeping system. Employees are required to email all edits needed in the time system to their supervisor for
documentation. Supervisors will be accountable for any changes submitted.
15. The work week is Sunday through Saturday.Work time will be submitted to the supervisor for approval.
16. Employees are required to input and approve their own time, except in extenuating circumstances. Supervisors may
input time and attendance records for the employee in extenuating circumstances (i.e., when it is critical to processing
payroll, and in instances of catastrophic leave or a terminated employee). A note will be made on the employee's
account.
DISCUSSION/ACTION - 54
17. Supervisors will approve all time records. Supervisors are accountable each week to make sure staff are working
appropriate hours and adjustments are made for schedules as needed.
18. All employees are to use their own login ID and password and record only their work hours. Accessing or entering hours
on another user’s account or using another user’s login credentials is prohibited and will result in disciplinary action, up
to and including termination.
19. It is the responsibility of each employee to learn the time recording system and use it appropriately.
Time records are maintained for 3 years for audit purposes.
DISCUSSION/ACTION - 55
Employee Policy Manual - Jury Duty
Explanation: To clarify and update jury duty.
TIME OFF-003: CIVIC LEAVE
Jury Duty/Court
Full time and regular part-time employees are provided leave with pay up to two weeks for jury duty or for when subpoenaed to
serve as a witness in a civil or criminal court proceeding for which they are not personally involved.Employees suspended
without pay are not provided pay for jury duty.Employees must show the jury duty summons or witness requirement report to
their Department Head, Manager or a Director as soon as possible to make work arrangements to accommodate the absence.
Employees are expected to report for work whenever the court schedule permits and as soon as the court dismisses them as a
juror or witness.
For other court appearances that may involve personal legal concerns, the employee may use PTO if available.
BOARD MEETING - MOTIONS
MOTION - Board member provides a motion.
“I move to …..”
SECOND - The Board President asks if anyone seconds the motion.
If so, the Board member states “I second the motion.”
If the motion is not seconded it is not considered by the Board.
DISCUSSION - If the motion is seconded, the Board President restates the motion and asks members to discuss the motion.
VOTE - After discussion is complete, the Board President restates the motion then asks for affirmative votes, then negative votes.
If the vote is not unanimous, votes are recorded by individual members in the minutes.
RESULT - The Board President announces the result of the vote and any instruction
ACTION OPTIONS
1. To approve the Employee Policy manual updates & changes as presented.
2. To approve the Employee Policy manual updates & changes with specific changes.(detail those changes in
the motion)
3. To postpone consideration of the Employee Policy manual updates & changes until further information
requested can be discussed in a future board meeting.
4. To deny the action.
DISCUSSION/ACTION - 56
4 - Youth Services
Explanation: The upper level is completed. We now are ready to begin the process in the lower level. With board
approval of purchase, we will begin in the picture book area. The mobile shelving will mimic what is on the main
level, the height is simply lower. This is a continuation of the capital project.
DISCUSSION/ACTION - 57
BOARD MEETING - MOTIONS
MOTION - Board member provides a motion.
“I move to …..”
SECOND - The Board President asks if anyone seconds the motion.
If so, the Board member states “I second the motion.”
If the motion is not seconded it is not considered by the Board.
DISCUSSION - If the motion is seconded, the Board President restates the motion and asks members to discuss the motion.
VOTE - After discussion is complete, the Board President restates the motion then asks for affirmative votes, then negative votes.
If the vote is not unanimous, votes are recorded by individual members in the minutes.
RESULT - The Board President announces the result of the vote and any instruction
ACTION OPTIONS
1. To approve the purchase of youth services shelving as presented.
2. To approve the purchase of youth services shelving with specific changes.(detail those changes in the
motion)
3. To postpone consideration of purchase of youth services shelving until further information requested can be
discussed in a future board meeting.
4. To deny the action.
DISCUSSION/ACTION - 58
EXECUTIVE SESSION
KSA 75-4319(b)- No subjects shall be discussed at any closed or executive meeting except the following:
1) Personnel matters relating to non elected personnel. (employees or applicants for employment)
2) Consultation with an attorney for the body or agency which would be deemed privileged in the
attorney-client relationship. (legal advice)
3) Matters relating to employer-employee negotiations. (negotiations with recognized bargaining units)
4) Data relating to the financial affairs or trade secrets of corporations, partnerships, trusts or individual
proprietorships.
5) Preliminary discussion of acquisition of real property. (purchasing not selling real property - real property is
land without structures)
6) Security measures that protect specific systems, facilities or equipment including persons and private property
if related to the agency.
Motion
I move the Salina Public Library Board of Trustees recess into executive session with _____________(state who is in
the session)for _________minutes to discuss ______________ pursuant to KSA 75-4319(b)(#). The open meeting will
resume in this room at ________________.
No action is taken during the executive session, only discussion.
OTHER BUSINESS & BOARD COMMENTS
Other Business
Board Positions Vote (May 2024 - April 2025)
Board Requests of Director & Board Comments
ADJOURNMENT
DISCUSSION/ACTION - 59
MISSION
Connecting people to information, learning and culture.
CORE VALUES
Service Minded: SPL continues popular services and designs new services that meet needs for our
community.
People Centered: SPL is serving our community by providing empowerment and equitable opportunities
for everyone.
Lifelong Learning: SPL is providing programming with educational and engaging opportunities for all ages
in our community.
STAFF CORE VALUES | HOW WE RESPOND
LEADERSHIP We help others reach their full potential.
EMPATHY We listen to understand.
FLEXIBILITY We adapt and accept change.
INTEGRITY We are trustworthy.
DIVERSITY We respect and appreciate individual perspectives.
Support Your Library - Support Your Community
Tax funding covers a portion of our expenses but as we embark on more projects to
serve our community, we depend upon generous individuals and businesses within
Saline County.
www.salinapublic.library.org/give
Allyson Walker - Head of Fundraising & Development
giving@salinapublic.org 785-833-9211
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