03-25-2024 MinutesI
CITY OF SALINA, KANSAS
REGULAR MEETING OF THE BOARD OF COMMISSIONERS
March 25,2024
4:00 p.m.
Mayor Longbine asked the Clerk for verification that notice had been sent for today's City
Commission meeting. The Clerk replied yes.
The Regular Meeting of the Board of Commissioners was called to order at 4:00 p.m. in
Room 107, City-County Building. A roll call was taken followed by the Pledge of
Allegiance and a moment of silence.
Those present and comprising a quorum: Mayor Bill Longbine (presiding), Trent W. Davis,
M.D., Mike Hoppock, Jerry Ivey, and Greg Lenkiewicz.
Also present: Mike Schrage, City Manager; Jacob Wood, Deputy City Manager; Shawn
Henessee, Assistant City Manager; Greg Bengtson, City Attorney; and Nikki Goding, City
Clerk.
AWARDS AND PROCLAMATIONS
(3.1) Recognition of the month of April, 2024, as Child Abuse Prevention Month. Paul
Forrester, Executive Director of Child Advocacy & Parenting Services, Inc. (CAPS),
read the proclamation and discussed related activities.
(3.2) Recognition of the week of April 7-13, 2024, as National Library Week. Melanie
Hedgespeth and Amy Adams, Director and Assistant Director of the Salina Public
Library respectively, read the proclamation and Allison Wacker, Head of
Fundraising and Development, discussed related activities.
(3.3) Recognition of the month of April, 2024, as Financial Literacy Month. Rodney
Denholm, Counselor with Consumer Credit Counseling Service, Inc., read the
proclamation and Claire Ludes, Executive Director of the Salina Area United Way,
discussed related activities.
PUBLIC HEARINGS AND ITEMS SCHEDULED FOR A CERTAIN TIME
(4.1) Public hearing on an appeal of the denial of Conditional Use Permit #CU24-1, filed
by Ghallab Hamood on behalf of VIP Smoke Shop.
Dean Andrew, Planning and Zoning Administrator, explained the request, fiscal impact, and
action options. City Attorney Greg Bengtson provided legal background and guidance on the
City Commission's role in this agenda item.
Commissioner Hoppock asked when would be the most appropriate time to recess into
closed session, if the City Commission so chooses. Mr. Bengtson advised that it would be
after all the evidence and public comment had been heard.
Ghallab Hamood, owner of VIP Smoke Shop, provided the reasons for his appeal of the
denial of his application.
Mayor Longbine opened the public hearing.
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No public comments were made.
A motion was made by Commissioner Hoppock and seconded by Commissioner Lenkiewicz
to move into a closed session, but Commissioner Davis asked if there would be more
opportunity for discussion upon resumption of the open meeting after the closed session.
After some conversation by the City Commission, it was decided an executive session was
preferred in order to clear up legal questions on the matter at hand. As a result,
Commissioner Hoppock withdrew his motion, and Commissioner Lenkiewicz consented to
the withdrawal.
24-0062 Moved by Commissioner Hoppock, seconded by Commissioner Davis, that the City Commission
recess into executive session for 20 minutes to discuss with legal counsel the subject of confidential
legal considerations relating to the appeal of the denial of Conditional Use Permit #CU24-1, filed
by Ghallab Hamood on behalf of VIP Smoke Shop, based upon the need for consultation with an
attorney for the public body which would be deemed privileged in the attorney-client relationship
pursuant to K.S.A. 75-4319(b)(2). The open meeting will resume in this room at 5:25 p.m. Aye:
(4).Nay: (1-Longbine). Motion carried.
The meeting adjourned at 5:05 p.m. and reconvened at 5:25 p.m.
Also present in the executive session were City Manager Mike Schrage, Deputy City
Manager Jacob Wood, Assistant City Manager Shawn Henessee, and City Attorney Greg
Bengtson.
Upon reconvention of the open meeting, Commissioner Davis shared his feelings on
tobacco, but recognized his role is to determine whether or not the Planning Commission
handled the denial appropriately regardless of his personal opinion. He noted that the
substances are legal, and wondered how a business somewhat isolated from its surrounding
properties in an area of town already fairly noisy and busy could affect surrounding property
values significantly. He worried about the possibility of appearing discriminatory as well.
Commissioner Hoppock stressed that consistency was mentioned, and advised the Planning
Commission to look carefully at why this property in a C-5 district was denied when other
similar businesses in C-5 districts were approved.
Mayor Longbine closed the public hearing.
24-0063 Moved by Commissioner Davis, seconded by Commissioner Ivey, to return this application to the
Planning Commission for further consideration, expressing an expectation that the Planning
Commission be deliberate in its application of standards for like applicants and that they would
need to demonstrate that the denied applicant is sufficiently unique from similar applicants' impact
on adjacent property values, welfare, and convenience, noting that the criteria is actually welfare or
convenience. Aye: (5). Nay: (0). Motion carried.
CONSENT AGENDA
(5.1) Approve the minutes of the meeting of March 11, 2024.
(5.2) Approve the minutes of the special meeting of March 18, 2024.
(5.3) Approve Resolution No. 24-8195 appointing a member to the Law Enforcement
Citizen Review Board.
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(5.4) Award the bid for Project No. 24020, Cleaning the Downtown Water Treatment
Plant South Lime Lagoon to Pumphrey Trucking, LLC in the amount of$3.50 per M
cubic yard and an annual payment of$140,000 for the year 2024 and authorize the
N City Manager to execute an Agreement with Pumphrey Trucking, LLC upon
fulfillment of all prerequisites under the bid documents.
W (5.5) Award the bid for the Former Schilling Air Force Base (FSAFB) Site Project No.
TFSAFB 24100, Remediation of Plume B Soil Source Area to T&R Construction in
the amount of$320,146 with a $32,014 (10%) construction contingency for a total
project authorization not to exceed $352,160 and authorize the City Manager to
execute an Agreement with T&R Construction upon fulfillment of all prerequisites 'I
under the bid documents.
(5.6) Authorize the City Manager to enter into an assignment agreement assigning the ,
rights and obligations conveyed to S&B Motels, Inc. in a Community Improvement
District Development Agreement dated September 14, 2015 to Premium Hospitality,
LLC.
Dale Koch with Crop Service Center in Abilene, Kansas, expressed a desire for the City
Commission to consider their bid for lime lagoon cleaning services.
Martha Tasker, Director of Utilities, explained why the City has put this project out for bid
since 2016 and that they conformed to the bid process. City Manager Mike Schrage
highlighted that using a competitive bid process has resulted in lower prices for the City.
24-0064 Moved by Commissioner Davis, seconded by Commissioner Hoppock, to approve the consent
agenda as presented. Aye: (5). Nay: (0). Motion carried.
ADMINISTRATION
(6.1) Consider awarding contracts to Fox Lawn and Landscaping, LLC for right-of-way
(ROW)mowing, detention pond mowing, and Centennial Ditch mowing.
Jim Kowach, Public Works Operations Manager, explained the request, fiscal impact, and
action options.
Discussion was had on the previous bid cycle's amounts, the cost differences in having it 1 .
done in-house versus bidding the work out, what mowing is specifically done in-house, and
the terms of the proposed contracts.
24-0065 Moved by Commissioner Hoppock, seconded by Commissioner Lenkiewicz, to award the contract
to Fox Lawn and Landscaping, LLC for right-of-way mowing with an add alternate for weekly
mowing for a total of$265,140. Aye: (5). Nay: (0). Motion carried.
24-0066 Moved by Commissioner Hoppock, seconded by Commissioner Davis, to award the contract to Fox
Lawn and Landscaping, LLC for detention pond mowing for a total of 15,823.76. Aye: (5). Nay:
(0). Motion carried.
24-0067 Moved by Commissioner Hoppock, seconded by Commissioner Davis, to award the contract to Fox
Lawn and Landscaping, LLC for Centennial Ditch mowing for a total of$2,861.37. Aye: (5). Nay:
(0). Motion carried.
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DEVELOPMENT BUSINESS
None.
OTHER BUSINESS
Z
None.
w
CITIZENS FORUM
None.
EXECUTIVE SESSION
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(10.1) Request for Executive Session—Attorney/Client Privileged
24-0068 Moved by Commissioner Hoppock, seconded by Commissioner Lenkiewicz, that the City
Commission recess into executive session for 20 minutes following a 3 minute break to discuss with
legal counsel the subject of confidential legal considerations relating to points of negotiation with
Salina Destination Development, LLC, regarding the City's multi-family housing project, based
upon the need for consultation with an attorney for the public body which would be deemed
privileged in the attorney-client relationship pursuant to K.S.A. 75-4319(b)(2). The open meeting
will resume in this room at 6:35 p.m. Aye: (5). Nay: (0). Motion carried.
The meeting adjourned at 6:12 p.m. and reconvened at 6:35 p.m.
Also present in the executive session were City Manager Mike Schrage, Deputy City
Manager Jacob Wood, Assistant City Manager Shawn Henessee, City Attorney Greg
Bengtson, and Director of Community and Development Services Lauren Driscoll, and
special legal counsel Stephen Sparks via Zoom.
No action was taken.
ADJOURNMENT
24-0069 Moved by Commissioner Hoppock, seconded by Commissioner Lenkiewicz, that the regular
meeting of the Board of City Commissioners be adjourned. Aye: (5). Nay: (0). Motion carried. The
meeting adjourned at 6:35 p.m.
Eat-
Bill Longbine, ayor
[SEAL]
ATT ST:
I' .4014 ,4
Nikki Goding, City Clerk
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