12-11-2023 Minutes CITY OF SALINA, KANSAS
REGULAR MEETING OF THE BOARD OF COMMISSIONERS
December 11,2023
2 4:00 p.m.
E-
E Mayor Hoppock asked the Clerk for verification that notice had been sent for today's City
Commission meeting. The Clerk replied yes.
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The Regular Meeting of the Board of Commissioners was called to order at 4:00 p.m. in
Room 107, City-County Building. A roll call was taken followed by the Pledge of
Allegiance and a moment of silence.
Those present and comprising a quorum: Mayor Michael L. Hoppock (presiding), Trent W.
Davis, M.D., Greg Lenkiewicz, Bill Longbine, and Karl Ryan.
Also present: Mike Schrage, City Manager; Jacob Wood, Deputy City Manager; Shawn
Henessee, Assistant City Manager; Greg Bengtson, City Attorney; and Nikki Goding, City
Clerk.
AWARDS AND PROCLAMATIONS
None.
PUBLIC HEARINGS AND ITEMS SCHEDULED FOR A CERTAIN TIME
None.
CONSENT AGENDA
(5.1) Approve the minutes of the meeting of December 4, 2023.
(5.2) Award the bid for the purchase and installation of a playground (Option #1) for
Oxbow Park in the amount of $135,000.00 to All Inclusive Rec and authorize the
City Manager to authorize the purchase and installation upon the fulfillment of all
prerequisites under the purchasing policy.
(5.3) Award the bid for Project No. 23023 for Phase 3 of concrete improvements at
various City parks to Morgan Brothers Construction, Inc. in the amount of
$163,343.00 with a 5% contingency ($8,167.15) for a total project authorization not
to exceed $171,510.15 and authorize the City Manager to execute a contract with
Morgan Brothers Construction, Inc. upon fulfillment of all prerequisites under the
bid documents.
(5.4) Approve Resolution No. 23-8172, receiving and accepting the 2023 Salina Land
Bank Conveyance Report.
Commissioner Longbine asked about what happens to the old playground equipment upon
removal from Oxbow Park. Jeff Hammond, Director of Parks and Recreation, said it's
salvaged or scrapped if metal prices make it worthwhile. It could also go to auction for other
communities to purchase and/or repurpose. City Manager Mike Schrage added updated
safety standards are a concern if choosing to auction the equipment off.
23-0377 Moved by Commissioner Lenkiewicz, seconded by Commissioner Davis, to approve the consent
agenda as presented. Aye: (5). Nay: (0). Motion carried.
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ADMINISTRATION
(6.1) Approve Resolution No. 23-8173 adopting the 2024-2028 Capital Improvement
Program.
Debbie Pack, Director of Finance, explained the request, fiscal impact, and action options.
23-(378 Moved by Commissioner Ryan, seconded by Commissioner Davis, to approve Resolution No. 23-
8173 adopting the 2024-2028 Capital Improvement Program. Aye: (5). Nay: (0). Motion carried.
(6.2) Approve Ordinance No. 23-11187 on second reading relating to prohibitions against
any person obstructing in public places pedestrian traffic, vehicular traffic or marked
vehicular parking.
Mayor Hoppock stated that Ordinance No. 23-11187 was passed on first reading on
December 4, 2023. Since that time, no comments have been received.
23-0379 Moved by Commissioner Longbine, seconded by Commissioner Lenkiewicz, to approve Ordinance
No. 23-11187 on second reading. A roll call vote was taken. Aye: (5). Nay: (0). Motion carried.
(6.3) Approve Ordinance No. 23-11186 on second reading amending Section 1-5.1 of the
Salina Code regarding consideration of ordinances.
Mayor Hoppock stated that Ordinance No. 23-11186 was passed on first reading on
December 4, 2023. Since that time, no comments have been received.
Commissioner Longbine asked if a provision would be included for a second reading if
further consideration or conversation would be needed on a given ordinance. City Manager
Mike Schrage said postponement of approval of the ordinance would be the preferred course
of action if more time or input was needed before passage.
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23-0380 Moved by Commissioner Ryan, seconded by Commissioner Davis, to approve Ordinance No. 23-
11186 on second reading. A roll call vote was taken. Aye: (5). Nay: (0). Motion carried.
(6.4) Approve Ordinance No. 23-11185 on second reading authorizing the City of Salina,
Kansas to issue taxable Multi Family Bonds, Series 2023 (Cedarhurst Project) in the
aggregate principal amount not to exceed $15,000,000 for the purpose of the
acquisition, construction and equipping of a commercial facility and authorizing
certain other related documents and actions and for the exemption of sales tax for
material used in the construction of the project.
Mayor Hoppock stated that Ordinance No. 23-11185 was passed on first reading on
December 4, 2023. Since that time, no comments have been received.
23-0381 Moved by Commissioner Ryan, seconded by Commissioner Davis, to approve Ordinance No. 23-
11185 on second reading. A roll call vote was taken. Aye: (5). Nay: (0). Motion carried.
(6.5) Approve Ordinance No. 23-11184 on second reading authorizing the City of Salina,
Kansas to issue taxable Industrial Revenue Bonds, Series 2023 (Geoprobe Project) in
the aggregate principal amount not to exceed $3,729,417.31 for the purpose of
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financing the acquisition, construction and equipping of an additional manufacturing
facility addition in the City of Salina and authorizing certain other related documents
and actions and for the exemption of sales tax for material used in the construction of
the project.
Mayor Hoppock stated that Ordinance No. 23-11184 was passed on first reading on
December 4, 2023. Since that time, no comments have been received.
23-6382 Moved by Commissioner Longbine, seconded by Commissioner Lenkiewicz, to approve Ordinance
No. 23-11184 on second reading. A roll call vote was taken. Aye: (5). Nay: (0). Motion carried.
(6.6) Approve Ordinance No. 23-11183 on second reading updating and modifying where
alcoholic beverages may be consumed on public property in the City of Salina and
restricting open containers.
Mayor Hoppock stated that Ordinance No. 23-11183 was passed on first reading on
December 4, 2023. Since that time, no comments have been received.
23-0383 Moved by Commissioner Ryan, seconded by Commissioner Davis, to approve Ordinance No. 23-
11183 on second reading. A roll call vote was taken. Aye: (5). Nay: (0). Motion carried.
(6.7) Approve Resolution No. 23-8178 authorizing the acceptance of a gifted oil painting
entitled "Smoky River"by Birger Sandzen.
Brad Anderson, Director of Arts and Humanities, explained the request, fiscal impact, and
action options.
The Commissioners expressed their pleasure with the City being gifted a Sandzen painting,
while also asking about what security measures and conservation efforts would be necessary
to protect the work.
23-0384 Moved by Commissioner Ryan, seconded by Commissioner Longbine, to approve Resolution No.
23-8178 and authorize the City Manager to sign the agreement accepting a gifted oil painting
entitled"Smoky River"by Birger Sandzen. Aye: (5). Nay: (0). Motion carried.
(6.8) Approve Resolution No. 23-8164 relating to the establishment of a special
improvement district for water, sanitary sewer, street, and drainage improvements in
Wheatland Valley Addition and authorizing the City Manager to execute an
Improvement District Development Agreement between the City of Salina and
Wheatland Development Co., Inc.
Mayor Hoppock recused himself due to a conflict of interest and turned the meeting over to
Vice-Mayor Longbine.
Dan Stack, City Engineer, explained the request, fiscal impact, and action options.
Commissioner Ryan asked how many homes are complete and occupied. Dan Daley, Owner
and Operator of Wheatland Valley Development, said 13 homes are at various states of
construction, with about half complete and 3 occupied.
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23-0385 Moved by Commissioner Ryan, seconded by Commissioner Davis, to approve Resolution No. 23-
8164 and authorize the City Manager to execute an Improvement District Development Agreement
between the City of Salina and Wheatland Development Co., Inc. Aye: (4). Nay: (0). Motion
2 carried.
w Mayor Hoppock rejoined the meeting.
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(6.9) Purchasing Policy Updates
D (6.9a) Approve Resolution No 23-8171 establishing a purchasing policy for the City
of Salina and repealing Resolution No. 20-7900.
(6.9b) Approve Ordinance No. 23-11188 on first reading amending Chapter 2 of the
Salina Code pertaining to administration by amending and repealing Article
XII, Public Improvement Procedures.
Jacob Wood, Deputy City Manager, explained the request, fiscal impact, and action options.
The Commissioners hoped that the increased purchasing authority would be enough with
current rates of inflation. They also asked about safeguards to prevent recurring expenses
from totaling more over time than what would be required for a purchase order or City
Commission authorization.
23-0386 Moved by Commissioner Ryan, seconded by Commissioner Davis, to approve Resolution No. 23-
8171 establishing a purchasing policy for the City of Salina and repealing Resolution No. 20-7900.
Aye: (5). Nay: (0). Motion carried.
23-0387 Moved byCommissioner Lon bine seconded byCommissioner Lenkiewicz, to approve Ordinance
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No. 23-11188 on first reading amending Chapter 2 of the Salina Code pertaining to administration
by amending and repealing Article XII, Public Improvement Procedures. Aye: (5). Nay: (0). Motion
carried.
DEVELOPMENT BUSINESS
(7.1) Approve Ordinance No. 23-11190 on first reading amending the Zoning Ordinance
to add group day care homes providing care for no more than twelve (12) children in
an unoccupied dwelling to the list of conditional uses allowed in the RS (Single-
Family Residential Suburban), R (Single-Family Residential), R-1 (Single-Family
Residential), R-2 (Multiple-Family Residential), R-2.5 (Multiple-Family
Residential), R-3 (Multiple-Family Residential), and MH-S (Manufactured Home
Subdivision) zoning districts.
Dean Andrew, Planning and Zoning Administrator, explained the request, fiscal impact, and
action options.
The short conversation that followed asked about the rules as they apply to daycares that are
open 24/7 and what the main concerns of neighbors to the unoccupied dwellings are.
ille 23-0388 Moved by Commissioner Davis, seconded by Commissioner Ryan, to concur with the
recommendation of the Planning Commission and approve Ordinance No. 23-11190 on first reading
adding group day care homes providing care for no more than twelve (12) children in an
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unoccupied dwelling to the list of conditional uses allowed in residential zoning districts. Aye: (5).
Nay: (0). Motion carried.
OTHER BUSINESS
Z Commissioner Davis pointed out some language in the City Commission agenda pertaining
to a citizen's ability to request an item be removed from the consent agenda. He noted that
the language had not been updated when the citizens' forum section of meetings had been
moved to the end, and wondered how a citizen would request removal of an item from
consent if their opportunity to speak wasn't until after the consent agenda part of the
meetings. The Commissioners discussed among themselves possible timelines and
alternatives for bringing citizen concerns and requests forward regarding consent agenda
items.
Commissioner Lenkiewicz commended the City's leaf collection service and employees.
Mayor Hoppock highlighted a positive email he received about broadcasting of meetings,
and offered compliments to Scott Gardner and the multimedia team of David Hawksworth
and James Curtis on their good work. He also spoke on the success of the Mayor's Pajamas
and Pancakes event put on by Parks and Recreation at the Salina Fieldhouse the preceding
weekend.
CITIZENS FORUM
Norman Mannel, Salina, Kansas, asked for update on an ethics policy resolution.
EXECUTIVE SESSION
(10.1) Request for Executive Session—Personnel
23-0389 Moved by Commissioner Lenkiewicz, seconded by Commissioner Longbine, that the City
Commission recess into executive session for 40 minutes to discuss the City Manager's evaluation
based upon the need to discuss personnel matters of non-elected personnel pursuant to K.S.A. 75-
4319(b)(1). The open meeting will resume in this room at 6:15 p.m. Aye: (5). Nay: (0). Motion
carried. The meeting adjourned at 5:35 p.m.
Also present in the executive session for part of the time was Natalie Fischer, Director of
Human Resources, with City Manager Mike Schrage joining later after Ms. Fischer
completed her part.
23-0390 Moved by Commissioner Lenkiewicz, seconded by Commissioner Davis, that the City Commission
recess into executive session for another 20 minutes to continue discussion of the City Manager's
evaluation based upon the need to discuss personnel matters of non-elected personnel pursuant to
K.S.A. 75-4319(b)(1). The open meeting will resume in this room at 6:36 p.m. Aye: (5). Nay: (0).
Motion carried. The meeting adjourned at 6:16 p.m.
Present in this executive session was City Manager Mike Schrage, later joined by City
Attorney Greg Bengtson and Natalie Fischer, Director of Human Resources.
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The City Commission reconvened with a resolution to be read, awarding the City Manager a
merit-based increase of 4% to his base salary of$194,439, bringing his new base salary to
$202,217, effective December 16, 2023.
23-0391 Moved by Commissioner Ryan, seconded by Commissioner Davis, to approve Resolution No. 23-
w 8181 awarding the City Manager a 4% merit-based increase in accordance with his anniversary date
and evaluation due date noted in his employment contract and directing the Director of Human
Resources to take such actions as are necessary to implement the change. Aye: (5). Nay: (0). Motion
carried.
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ADJOURNMENT
23-0392 Moved by Commissioner Ryan, seconded by Commissioner Longbine, that the regular meeting of
the Board of City Commissioners be adjourned. Aye: (5). Nay: (0). Motion carried. The meeting
adjourned at 6:41 p.m.
/CZ"- 'd#
[SEAL] Michael L. Hop 0 c/Mayor
ATTEST:
I 40 414 6
Nikki Goding, City Clerk •
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