01-24-2005 Minutes
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The regular monthly meeting of the Salina Public Library Board of Trustees
was held at 7:00 a.m. on Monday January 24, 2004 in the Prescott Room.
The following Board members were present: Cheryl Mason, Janice Ostrom,
Lynne Ryan, Betsy Scholten and Sheldon Lilak. Others present were Joe
McKenzie, Sandy Wilcox and David Clouston from The Salina Journal.
Lynne Ryan called the meeting to order and asked for any changes or
additions to the December 20,2004 Board minutes. No changes were suggested.
05-01 On a motion made by Betsy Scholten and seconded by Cheryl Mason it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library
approves the December 20, 2004 Board minutes as printed. Motion passed.
P737. 01/24/05.
PUBLIC COMMENTS: None
FRIENDS OF THE LIBRARY REPORT: Joe McKenzie reported that the Friends
would begin sorting through books the first week in February. He also passed
around the winning bookmark selections from the bookmark contest. The Friends
will be taking Scholarship applications until the end of March.
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ORIENT A TION: LIBRARY LEGISLATION 2005: Joe McKenzie gave each
Board Member a list of Legislative Contacts for 2005 and a list of Legislative
Priorities for 2005. Joe will be in Topeka on February 17th to network with our
Legislators.
ORIENTATION: UPDATED STAFF CHART: The Staff Chart has been updated
with the addition of the Tech Center Department. The Part-time position in
Children's has been filled. Joe pointed out that the average length of employment
for Full Time Library employees is twelve years.
DISCUSSION: TECH CENTER CONSTRUCTION UPDATE: The Board toured
the facility this morning. Joe McKenzie covered the most recent Change Order and
Application for Payment from Medina Construction. The balance to finish the
project is now $209,823.65. Adding an exterior light to illuminate the flagpole,
deleting toilet accessories, adding carpeting, adding a duplex receptacle in the
Maintenance Shed and a credit for door hardware, were the changes. The net
changes made by Change Order were $3,314.96.
05-02 On a motion made by Janice Ostrom and seconded by Sheldon Lilak it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library
accepts the Change Order as submitted. Motion passed. P737.01/24/05.
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DISCUSSION: CLASS: Joe McKenzie reported that the CLASS Committee
discussed the Community Learning Coordinator job description and the CLASS
project budget. At that time the Friends had not met to discuss possible funding of
the CLASS project.
Approximately 70% or 28 hours per week of the Community Learning
Coordinator's time would be spent on the CLASS project and the other 30% or 12
hours per week would be spent on other Library duties.
The Board also reviewed the CLASS budget and how much of the money
would be possibly re appropriated from the Library Budget. The Class fees may
increase slightly.
David Hawksworth will be setting a CLASS meeting for early February and
will be working on a recommendation for the Board. Joe McKenzie said that public
comments have been favorable for the Library to include these services and the
Staff has been responsive and supportive of the concept and how it fits the Library
mission.
ACTION ITEM: Policy on Meeting room reservations
Joe McKenzie handed out the Policy Proposal for Meeting Room Reservations.
The principal changes to the meeting room policy would be: Opening it up to for
profit companies for a fee, running all reservations through the Tech Center Dept.,
and setting up an on-line reservation form. This policy would include all three
meeting rooms. Janice Ostrom asked about video conferencing. Joe McKenzie
stated that we would not be doing that at this time.
The Board would like the following corrections: The second paragraph on the
second page reads, As long as no equipment pieces or pieces of equipment are
missing or damaged, deposits will be refunded within the week following the
meeting. The Board would like it to read: As long as no equipment is missing or
damaged, deposits will be refunded with the week following the meeting. On page
one *For profit groups are required to pay the following: is listed twice, delete one.
05-03 On a motion made by Sheldon Lilak and seconded by Betsy Scholten it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library
approves the Meeting Room Reservation policy as corrected. Motion passed.
P738.01/24/05.
Joe McKenzie stated that the Board will have a second reading of this policy
at next months Board meeting.
FINANCIAL REPORT: Reviewed the End of Year December 31st, 2004 Budget
Report. The Library was ahead on appropriations and interest. We transferred
$178,493.00 into the Capital Improvement Fund. Joe McKenzie gave an update on
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Capital Improvements Project Funding as of January 2004. There was discussion
on the Boiler project and the new phone system installation.
STATISTICAL REPORT: This December was busier than Last December. The
Library processed 14,564 new items in 2004. Internet use continues to increase. The
Reference Desk kept stats during the month of November 2004. Nancy Jo is
working on compiling this information. Reference averaged over 20 transactions
per hour in November.
LIBRARIAN'S REPORT: Joe McKenzie asked for action on accepting Wilson and
Co. proposal to manage the boiler replacement.
05-04 On a motion made by Sheldon Lilak and seconded by Betsy Scholten it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library
accepts the Wilson & Co. proposal. Motion passed. P739. 01/24/05.
Joe McKenzie also asked for action to accept the Kone bid to repair the door
operators of our older west elevator.
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05-05 On a motion made by Sheldon Lilak and seconded by Janice Ostrom it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library
accepts the Kone bid to repair the elevator. Motion passed. P739.01/24/05.
There will be an opening on the Board this year. Tom Arpke's term will be
expiring. If anyone would like to serve on the Board they must fill out an expression
of interest form through the City of Salina's City Manager's Office.
BOARD COMMENTS: Sheldon and Janice discussed library parking.
ADJOURNMENT: There being no further business to come before the Board, the
meeting was adjourned.
05-06 On a motion made by Lynne Ryan and seconded by Sheldon Lilak it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library
adjourns the January 24, 2005, meeting. Motion passed. P.739. 01/24/05.
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