01-24-2005 MinutesCommission
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CITY OF SALINA, KANSAS
REGULAR MEETING OF THE BOARD OF COMMISSIONERS
January 24, 2005
4:00 p.m.
The City Commission convened at 3:30 p.m. in a Study Session for Commission Informal Discussion
time. The Regular Meeting of the Board of Commissioners was called to order at 4:00 p.m. in Room
107, City -County Building. A roll call was taken followed by the Pledge of Allegiance and a moment
of silence.
Mayor Shadwick offered his condolences for the passing of Carol Beggs. Mr. Beggs
served as the Mayor and City Commissioner of the City of Salina and State Legislator. The moment
of silence was dedicated in his memory.
There were present:
Mayor Monte Shadwick, Chairman presiding
Commissioner Deborah P. Divine
Commissioner Alan E. Jilka
Commissioner Donnie D. Marrs
Commissioner Paul G. Webb
comprising a quorum of the Board, also present:
Dennis M. Kissinger, City Manager
Greg Bengtson, City Attorney
Lieu Ann Elsey, City Clerk
Absent: None
CITIZEN FORUM
Mike Zrubek, 150 S. Ninth Street, suggested that the use of some revenue of the `/4 cent
sales tax be used for one time purchases for fire department, or police department for items that do not
require ongoing maintenance. Mr. Zrubek also suggested that the funds be used to purchase and place
a memorial stone outside of the City -County Building for fallen police officers, firefighters, and city
workers.
AWARDS - PROCLAMATIONS
(4.1) Resolution No. 05-6157 expressing gratitude and appreciation to Morris E. Henry for his
employment with the City of Salina from September 21, 1967 to January 28, 2005.
Moved by Commissioner Divine, seconded by Commissioner Jilka, to adopt Resolution
No. 05-6157. Aye: (5). Nay: (0). Motion carried.
Mayor Shadwick noted that Mr. Henry was not able to attend, and read the resolution.
PUBLIC HEARINGS AND ITEMS SCHEDULED FOR A CERTAIN TIME
(5.1) Public hearing on Petition No. 4258, filed by Kathy Jackson, representing the Seventh Day
Adventists Church, requesting the vacation of an existing 16 -foot platted alley in Block 3, Pacific
Addition.
(5.1a) First reading Ordinance No. 05-10258.
Mayor Shadwick opened the public hearing.
Brad Johnson, City Engineer, explained the request and that staff recommendations that the
alley be retained as a utility easement. Mr. Johnson then responded to Commissioner Divine's
question on the request of the placement of a parking lot.
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Commissioner Webb questioned the construction that has already taken place in
constructing the parking lot.
Kathy Jackson, petitioner, responded to Commissioner Webb's concern. Ms. Jackson
noted that they had begun construction on the parking lot, and then they were notified that they must
vacate the alley prior to construction. She continued to explain that construction had stopped once
they were notified.
Shawn O'Leary, Director of Public Works, responded to Commissioner Webb regarding
the city's parking lot standards.
There being no further comments, the public hearing was closed.
Moved by Commissioner Webb, seconded by Commissioner Divine, to pass Ordinance No.
05-10258 on first reading. Aye: (5). Nay: (0). Motion carried.
CONSENT AGENDA
(6.1) Approve the minutes of January 10, 2005.
(6.2) Resolution No. 05-6151 appointing Bob Hamman to the Design Review Board.
(6.3) Resolution No. 05-6152 affirming the January 2004 version of the Solid Waste
Management Plan, with goals for the 2002-2011 time period.
(6.4) Acknowledge receipt of application from Verwater Environmental L.L.C. requesting an
economic development property tax exemption for expanded facilities and new machinery at 516
Graves Blvd, setting the date of public hearing for February 7, 2005 and authorize and direct staff to
publish the public hearing notice and notify Saline County and USD 305.
(6.5) Postpone second reading of Ordinance No. 04-10206 amending the Design Review Board
ordinance until February 28, 2005.
Moved by Commissioner Jilka, seconded by Commissioner Divine, to approve the consent
agenda as presented. Aye: (5). Nay: (0). Motion carried.
DEVELOPMENT BUSINESS
(7.1) First reading Ordinance No. 05-10256 annexing City owned property located in the Lee
Industrial Park Subdivision.
Dean Andrew, Director of Planning and Community Development, explained the city
initiated annexation, use of the property, and current zoning.
Moved by Commissioner Marrs, seconded by Commissioner Jilka, to pass Ordinance No.
05-10256 on first reading. Aye: (5). Nay: (0). Motion carried.
ADMINISTRATION
(8.1) Consider requests for Section 888 (Special Alcohol) program funding for the 2005-2006
funding period.
Commissioner Jilka recused himself due to conflict of interest.
Rodney Franz, Director of Finance and Administration, explained the program and the
applications received from Central Kansas Foundation, Catholic Charities, and St. Francis Academy.
Mr. Franz noted the distribution of funds that was done in 2003.
Les Sperling, Central Kansas Foundation, on behalf of the CKF board of directors and
clients served thanked the commission for the past funding.
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Commissioner Marrs and Commissioner Webb expressed their support of funding on the
budgeted level.
Commissioner Divine commented on the Commission's wish to fund the programs as
requested, but unable to due to lack of funding.
A discussion followed between Commissioner Marrs and City Manager Dennis Kissinger
regarding partial funding and funding contingency.
Moved by Commissioner Marrs, seconded by Commissioner Webb, that under the Section
888 program to provide funding at the budget level; allocating $182,214 to Central Kansas
Foundation, $83,000 to St. Francis Academy, and $31,000 to Catholic Charities. Aye: (4). Nay: (0)
Abstain: (1) Jilka. Motion carried.
Commissioner Jilka returned.
(8.2) Approval of the 2005 Vehicles and Equipment Plan purchases.
Rodney Franz, Director of Finance and Administration, explained that the overall
purchases are within budget. Mr. Franz also noted the sole source purchases and the rejection of bids
for sewer cleaner and out -front mower. He then commented on the financing of the golf carts.
Police Chief Jim Hill and City Manager Dennis Kissinger responded to Commissioner
Marrs' question on the use of the vehicle for Municipal Court.
Moved by Commissioner Divine, seconded by Commissioner Webb, to approve the 2005
Vehicle and Equipment, Phase I purchases as recommended. Aye: (5). Nay: (0). Motion carried.
(8.3) Consideration of adding certain parks and recreation, Bicentennial Center and downtown
projects to the City's 2005 Capital Improvement Plan.
Dennis Kissinger, City Manager, summarized the projects. Mr. Kissinger's noted concerns
of the operable wall project at the Bicentennial Center being under estimated and may be brought back
to the Commission at a later date.
Moved by Commissioner Divine, seconded by Commissioner Jilka, to add the Sprayground
in Jerry Ivey Park project, Bicentennial Center Improvements (replacement of operable wall in
Heritage Hall, replacement of concession stand point-of-sale system, and replacement of arena sound
system) and Downtown Amenities Upgrade and Refurbish, Phase I project. Aye: (5). Nay: (0).
Motion carried.
Commissioner Jilka announced that he had originally planned not to seek re-election as a
City Commissioner, but due to recent events of the retiring of the city manager and the absence of the
deputy city manager, he has reconsidered his position. Commissioner Jilka felt that at least one
incumbent serving on the City Commission during the task of hiring a new city manager is needed.
Therefore, Commissioner Jilka announced that he would be seeking re-election.
Commissioner Divine noted the filing deadline is noon on Tuesday, January 25th
(8.4) Request for executive session (personnel).
Moved by Commissioner Webb, seconded by Commissioner Marrs, to recess into
executive session for 15 minutes to discuss with the City Attorney matters subject to the attorney
client privilege for the reason that public discussion would waive the privilege and to discuss a
personnel matter involving non -elected personnel of the City for the reason that public discussion of
the matter would violate the privacy rights of the City employees involved; and reconvene at 4:40 p.m.
Aye: (5). Nay: (0). Motion carried.
p.m.
The City Commission recessed into executive session at 4:25 p.m. and reconvened at 4:40
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Moved by Commissioner Jilka, seconded by Commissioner Divine, to recess into the
current executive session for an additional 20 minutes. Aye: (5). Nay: (0). Motion carried.
The City Commission recessed into executive session at 4:40 p.m. and returned at 5:00
p.m.
Moved by Commissioner Divine, seconded by Commissioner Webb, to reconvene into
regular session. Aye: (5). Nay: (0). Motion carried.
Greg Bengtson City Attorney, commented on the executive session, noting that the
Commission's executive session pertained to legal matters and protected the current employee's
privacy in the search of a new city manager. Mr. Bengtson noted that Mr. Thelan's version of the final
profile for the city manager job description would be available on the internet and will be available
through the City Manager's office.
None.
OTHER BUSINESS
ADJOURNMENT
Moved by Commissioner Marrs, seconded by Commissioner Jilka, that the Regular Meeting of the
Board of Commissioners be adjourned. Aye: (5). Nay: (0). Motion carried. The meeting adjourned at
5:03 p.m.
Monte Shadwick, Mayor
[SEAL]
ATTEST:
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Lieu Ann Elsey, CMC, City Clerk
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