11-06-2023 Minutes CITY OF SALINA, KANSAS
REGULAR MEETING OF THE BOARD OF COMMISSIONERS
November 6,2023
4:00 p.m.
w Mayor Hoppock asked the Clerk for verification that notice had been sent for today's City
Commission meeting. The Clerk replied yes.
The Regular Meeting of the Board of Commissioners was called to order at 4:00 p.m. in
Room 107, City-County Building. A roll call was taken followed by the Pledge of
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Allegiance and a moment of silence.
Those present and comprising a quorum: Mayor Michael L. Hoppock (presiding), Trent W.
Davis, M.D., Greg Lenkiewicz, Bill Longbine, and Karl Ryan.
Also present: Mike Schrage, City Manager; Jacob Wood, Deputy City Manager; Shawn
Henessee, Assistant City Manager; Greg Bengtson, City Attorney; and Nikki Goding, City
Clerk.
AWARDS AND PROCLAMATIONS
None.
PUBLIC HEARINGS AND ITEMS SCHEDULED FOR A CERTAIN TIME
None.
CONSENT AGENDA
(5.1) Approve the minutes of the meeting of October 23, 2023.
(5.2) Approve Resolution No. 23-8159 appointing members to citizen boards and
commissions.
23-0326 Moved by Commissioner Ryan, seconded by Commissioner Davis, to approve the consent agenda
as presented. Aye: (5). Nay: (0). Motion carried.
ADMINISTRATION
(6.1) Approve Ordinance No. 23-11180 on second reading requesting a change in zoning
district classification from R-2 (Multiple-Family Residential) district to C-3
(Shopping Center) district on property legally described as Lot 9, Block 6 of the
Holiday Addition and addressed as 255 S. Chicago Street to allow for additional
parking for the Salina Emergency Aid Food Bank.
Mayor Hoppock stated Ordinance No. 23-11180 was passed on first reading on October 23,
2023. Since that time, no comments have been received.
23-0327 Moved by Commissioner Longbine, seconded by Commissioner Lenkiewicz, to approve Ordinance
No. 23-11180 on second reading. A roll call vote was taken. Aye: (5). Nay: (0). Motion carried.
(6.2) Approve Ordinance No. 23-11182 on first reading approving the execution of a Loan
Agreement between the City of Salina and the State of Kansas for the purpose of
financing drinking water service lines inventories to account for any lead service
lines (Kansas Water Supply Loan Fund Project No. 3185).
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Martha Tasker, Director of Utilities, explained the request, fiscal impact, and action options.
No comments were made by the City Commissioners or the public.
23-0328 Moved by Commissioner Ryan, seconded by Commissioner Davis, to approve Ordinance No. 23-
11182 on first reading. Aye: (5). Nay: (0). Motion carried.
(6.3) Approve Ordinance No. 23-11181 on first reading approving the execution of
Amendment No. 1 to the Loan Agreement between the Kansas Department of Health
and Environment and the City of Salina for the purpose of financing improvements
to the Wastewater Treatment Plant (KWPCRF Project No. C20 2049 01).
Martha Tasker, Director of Utilities, explained the request, fiscal impact, and action options.
A short discussion followed on the current schedule of the work being done at the plant.
23-0329 Moved by Commissioner Lenkiewicz, seconded by Commissioner Longbine, to approve Ordinance
No. 23-11181 on first reading. Aye: (5). Nay: (0). Motion carried.
(6.4) Authorize preparation and publication of notice of proposed transfer of park property
to the Salina Community Theatre Association for the purpose of expansion of the
theatre facility into Founders Park.
Jacob Wood, Deputy City Manager, explained the request, fiscal impact, and action options.
Michael Spicer, Executive Director of Salina Community Theatre Association, provided
additional background information on the request and detailed ways the SCTA intends to
save money so that the increased costs to the City are not significant.
23-0330 Moved by Commissioner Ryan, seconded by Commissioner Davis, to authorize City staff to prepare
and publish the notice of proposed transfer of park property to the Salina Community Theatre
Association. Aye: (5). Nay: (0). Motion carried.
(6.5) City Owned Facilities Energy Improvements
(6.5a) Approve Resolution 23-8165 authorizing and providing for energy saving
improvements to City owned facilities and authorizing issuance of
Temporary Notes and/or General Obligation Bonds of the City to pay the
costs thereof
Jacob Wood, Deputy City Manager, explained the request, fiscal impact, and action options.
Peter Hinkle and Josh Kramer with Schneider Electric gave a presentation on the timeline
and scope of work to be done, along with project costs.
Questions arose on what happens with excess power generated by solar panels, the lifetime
of electrical components and how they are repaired and replaced, and how contractors are
chosen to perform the installation and maintenance of the new electrical systems.
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Ben Windholz, Salina, Kansas, highlighted that Salina Regional Health Center has already
started and completed similar energy improvements and wondered why the City is only just
now upgrading to LED lighting and similar amenities.
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23-0331 Moved by Commissioner Longbine, seconded by Commissioner Ryan, to approve Resolution 23-
W 8165. Aye: (5). Nay: (0). Motion carried.
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(6.5b) Authorize the City Manager to execute an Energy Services Contract with
Schneider Electric that includes replacing facility lighting, upgrading HVAC
systems, adding building automation systems, and upgrading building
envelopes at multiple City owned facilities.
Jacob Wood, Deputy City Manager, explained the request, fiscal impact, and action options.
23-0332 Moved by Commissioner Ryan, seconded by Commissioner Longbine, to authorize the City
Manager to execute an Energy Services Contract with Schneider Electric. Aye: (5). Nay: (0).
Motion carried.
DEVELOPMENT BUSINESS
None.
OTHER BUSINESS
Commissioners Longbine talked about positive feedback he'd heard regarding the
Crossroads Marathon and thanked City staff and marathon coordinators for making it
happen. He also talked about his growing familiarity with finding legal publications on the
new City website.
Commissioner Lenkiewicz pointed out that some Salina first responders had the opportunity
to be in a music video recently filmed in town.
City Manager Mike Schrage commended City staff and marathon organizers on their ability
to minimize disruption to traffic by being flexible and using smaller streets and off-road
trails as part of the route.
CITIZENS FORUM
None.
EXECUTIVE SESSION
(10.1) Request for Executive Session—Attorney/Client Privileged
23-0333 Moved by Commissioner Lenkiewicz, seconded by Commissioner Davis, that the City Commission
recess into executive session for 20 minutes to discuss with special legal counsel the subject of
confidential legal considerations relating to points of negotiation with both Salina Destination
Development, LLC, and the Kansas Department of Commerce regarding the City's multi-family
housing project, based upon the need for consultation with an attorney for the public body which
would be deemed privileged in the attorney-client relationship pursuant to K.S.A. 75-4319(b)(2).
The open meeting will resume in this room at 5:37 p.m. Aye: (5) Nay: (0). Motion carried.
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The meeting adjourned at 5:17 p.m. and reconvened at 5:37 p.m.
Also present in the executive session were Mike Schrage, City Manager; Jacob Wood,
N Deputy City Manager; Shawn Henessee, Assistant City Manager; Greg Bengtson, City
Attorney; and Lauren Driscoll, Director of Community and Development Services. Special
W legal counsel Stephen Sparks and special financial counsel Matt Webster attended online.
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t Upon reconvention of the meeting, City Manager Mike Schrage detailed the actions to be
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taken as a result of the discussion in the executive session.
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(10.1a)Authorize the City Manager to execute the first amendment to the American
Rescue Plan Act Economic Expansion Rural Housing Grant Agreement.
23-0334 Moved by Commissioner Davis, seconded by Commissioner Ryan,to authorize the City Manager to
execute the first amendment to the American Rescue Plan Act Economic Expansion Rural Housing
Grant Agreement with the State of Kansas. Aye: (5).Nay: (0). Motion carried.
(10.1b)Vote to authorize the Mayor to execute the Phase One Development
Agreement between the City of Salina and Salina Destination Development
regarding the construction of 250 apartment homes.
23-0335 Moved by Commissioner Davis, seconded by Commissioner Ryan, to authorize the mayor to
execute the Phase 1 Development Agreement between the City of Salina and Salina Destination
Development as submitted. Aye: (5).Nay: (0). Motion carried.
ADJOURNMENT
23-0336 Moved by Commissioner Longbine, seconded by Commissioner Davis, that the regular meeting of
the Board of City Commissioners be adjourned. Aye: (5). Nay: (0). Motion carried. The meeting
adjourned at 5:45 p.m.
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[SEAL] Bill Longbine, Vice-Mayor
ATTEST:
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Nikki Goding, City Clerk G
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