11-13-2023 Minutes CITY OF SALINA, KANSAS
REGULAR MEETING OF THE BOARD OF COMMISSIONERS
November 13, 2023
4:00 p.m.
Vice-Mayor Longbine asked the Clerk for verification that notice had been sent for today's
City Commission meeting. The Clerk replied yes.
The Regular Meeting of the Board of Commissioners was called to order at 4:00 p.m. in
751- Room 107, City-County Building. A roll call was taken followed by the Pledge of
Allegiance and a moment of silence.
Those present and comprising a quorum: Vice-Mayor Bill Longbine (presiding), Trent W.
Davis, M.D., Greg Lenkiewicz, and Karl Ryan.
Also present: Mike Schrage, City Manager; Jacob Wood, Deputy City Manager; Shawn
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Henessee, Assistant City Manager; Greg Bengtson, City Attorney; and Nikki Goding, City
Clerk.
AWARDS AND PROCLAMATIONS
(3.1) Proclamation of the month of November, 2023, as National Home Care and Hospice
Month. Debra Bengston, President of Accessible Home Care and Gentiva Hospice,
joined by Lyndsey Webb and Nikki Welsh, read the proclamation and discussed
related activities.
PUBLIC HEARINGS AND ITEMS SCHEDULED FOR A CERTAIN TIME
None.
CONSENT AGENDA
(5.1) Award the bid for updated park trash receptacles in the amount of$147,895.10 and
authorize the City Manager to authorize the purchase upon the fulfillment of all
prerequisites under the purchasing policy.
(5.2) Award a quote for five (5) gas utility vehicles using cooperative purchasing in the
amount of $68,011.76 and authorize the City Manager to authorize the purchase
upon fulfillment of all prerequisites under the purchasing policy.
(5.3) Approve the minutes of the meeting of November 6, 2023.
23-0337 Moved by Commissioner Ryan, seconded by Commissioner Davis, to approve the consent agenda
as presented. Aye: (4). Nay: (0). Motion carried.
ADMINISTRATION
(6.1) Approve Ordinance No. 23-11181 on second reading approving the execution of
Amendment No. 1 to the Loan Agreement between the Kansas Department of Health
and Environment and the City of Salina for the purpose of financing improvements
to the Wastewater Treatment Plant (KWPCRF Project No. C20 2049 01).
Vice-Mayor Longbine stated Ordinance No. 23-11181 was passed on first reading on
November 6, 2023. Since that time, no comments have been received.
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23-0338 Moved by Commissioner Ryan, seconded by Commissioner Davis, to approve Ordinance No. 23-
I11181 on second reading. A roll call vote was taken. Aye: (4). Nay: (0). Motion carried.
(6.2) Approve Ordinance No. 23-11182 on second reading approving the execution of a
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Loan Agreement between the City of Salina and the State of Kansas for the purpose
of financing drinking water service lines inventories to account for any lead service
lines (Kansas Water Supply Loan Fund Project No. 3185).
Vice-Mayor Longbine stated Ordinance No. 23-11182 was passed on first reading on
November 6, 2023. Since that time, no comments have been received.
23-0339 Moved by Commissioner Ryan, seconded by Commissioner Davis, to approve Ordinance No. 23-
11182 on second reading. A roll call vote was taken. Aye: (4). Nay: (0). Motion carried.
(6.3) Authorize the City Manager to execute agreements with Fire Facilities, Inc. for the
cost of materials in the amount of$35,836.00 and JTL Construction in an amount not
to exceed $6,600.00 for labor associated with repairs to the City of Salina Fire
Department Training Tower, for a total cost not to exceed $42,436.00.
Drew Sprague, Division Chief of Training for the Salina Fire Department, explained the
request, fiscal impact, and action options.
A short discussion on the variance of pricing between bids was had, relating to travel
expenses for recommended out-of-state repair contractors.
23-0340 Moved by Commissioner Ryan, seconded by Commissioner Davis, to authorize the City Manager to
execute agreements with Fire Facilities, Inc. for the cost of materials and with JTL Construction for
labor associated with repairs to the Training Tower, and to authorize the City Manager to reallocate
the 2023 sub-CIP funds in the amount of$42,000 planned initially for bailout harnesses to Training
Tower repairs. Aye: (4). Nay: (0). Motion carried.
(6.4) Award the low bid for construction of the new Sanitation equipment storage
building.
Jim Kowach, Public Works Operations Manager, explained the request, fiscal impact, and
action options.
The ensuing discussion focused mainly on the pros and cons of bonding versus paying up
front in cash for the building construction and how the City will recoup funds from paying
cash.
Mike McCall with M Squared Architects advised starting construction sooner rather than
later as metal prices are set to rise again very soon.
23-0341 Moved by Commissioner Davis, seconded by Commissioner Ryan, to approve the target sanitation
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fund balance be increased from $500,000.00 to $750,000.00 and approve the low base bid and add-
alternate 1 bid for the new Sanitation building and authorize the City Manager to execute a contract
in the amount of $812,242.00 with Ponton Construction, Inc. from Salina, Kansas, funding out of
cash reserves in the Sanitation Fund. Aye: (4). Nay: (0). Motion carried.
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(6.5) Approve Charter Ordinance No. 43 on first reading exempting the City of Salina
from certain parts of Chapter 308 (Senate Bill 508) of the Session Laws of 1937, as
amended by Chapter 250 (Senate Bill 341) of the Session Laws of 1939, an act
authorizing certain cities of the first class to convey certain property to the Board of
Education of such city.
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Shawn Henessee, Assistant City Manager, explained the request, fiscal impact, and action
options.
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A brief discussion on anecdotal history of the property was had among the City
Commissioners and staff.
Greg Bengtson, City Attorney, highlighted that the residences bordering the land in question
to the south are not part of this action.
23-0342 Moved by Commissioner Ryan, seconded by Commissioner Davis, to approve Charter Ordinance
No. 43 on first reading. A two-thirds vote was necessary to advance the motion. Aye: (4). Nay: (0).
Motion carried.
DEVELOPMENT BUSINESS
None.
OTHER BUSINESS
Commissioner Longbine asked for updates on a proposed Safe Haven baby box at the Salina
Fire Department, for which Fire Chief Tony Sneidar provided an update.
City Manager Mike Schrage brought forward discussion on a mural being painted on the
side of Cozy's Inn. There had been misunderstandings surrounding the mural as its content
falls under sign provisions in the City Code rather than art, and City staff met with the
owner of Cozy's to discuss options. After background details were provided by Lauren
Driscoll, Director of Community and Development Services, the City Commission felt it
may be in the best interest of those involved to bring in outside consultants who are experts
in sign codes and art as advertisement to find a way forward that's amenable to the public
while still respecting Supreme Court rulings and code provisions.
CITIZENS FORUM
Norman Mannel, Salina, Kansas, shared his thoughts on governments regulating private
businesses.
Ken Reitz, Salina, Kansas, gave his feelings on artists and murals around town.
Johnny Keller, Salina, Kansas, made a point that the murals around Salina serve to bring
ri people into the City, effectively working much the same as the Cozy's mural aims to bring
in customers to their business. He wondered if there was a way to evaluate situations such as
this one on a case-by-case basis.
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EXECUTIVE SESSION
LADJOURNMENT
23-043 Moved by Commissioner Ryan, seconded by Commissioner Davis, that the regular meeting of the
iE Board of City Commissioners be adjourned. Aye: (4). Nay: (0). Motion carried. The meeting
L-, adjourned at 5:44 p.m.
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0 [SEAL] Michael L. Hoppock, Mayor
ATTEST:
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Nikki Goding, City erk �,
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