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Minutes of the Library Board MeetingMinutes of the Library Board Meeting Date:09/19/2023 Time:7:00 AM Location:Salina Public Library,Prescott Room Board Members Present Brendan Burke -President Lisa Mahler -Vice President Gerry Cox -Secretary Helen Gregg -Treasurer Crystal Stuart Gloria Woods Judy Nold Mike Hoppock,Mayor Board Members Absent Library Staff Present Melanie Hedgespeth,Director Amy Adams,Assistant Director Sandy Wilcox -Recorder Allyson Ronning,Head of Circulation CALL TO ORDER The meeting of the Salina Public Library Board was called to order at 7:00 a.m.by President Brendan Burke. PUBLIC COMMENTS None CONSENT AGENDA Board members are asked if there are any items they would like removed from the consent agenda. The Board President will ask for a motion to adopt the consent agenda for all or remaining items. a.Action Items -Approval i.Minutes of the library board meeting -August 22,2023 ii.Minor Policy Manual Updates b.Informational Items i.Financial reports General Fund,Employee Benefit Fund,GF &EBF Checks,Transactions by Account ii.Statistical reports ➔Motion Motion made by:Helen Gregg to approve consent agenda as presented Second:Lisa Mahler Motion passed unanimously. .BOARD TRAINING Allyson Ronning,Head of Circulation spoke to the Board about library card types. .DISCUSSION /ACTION ●Director Report ○Pestingers has fixed the boiler pump and other HVAC repairs.They are also running some new ductwork for a study room. ○Steam Team is going to clean the carpets in the entire building this week. ○We have our insurance renewal in September.The premium went up slightly due to property values. ○We are evaluating our Hoopla limits per patron to try to free up some more usage for other patrons. ○We are exceeding our statistical goals that we set for the year. ○This is national library card month we are at 125 of our 300 goal for new card holders ○Working on strategic plans ○Melanie will be sending out an invitation to city/county employees to learn about the library. ○We are looking at the possibility of putting a new book drop in the North end of town. ●Overdrive ○NWKLS will end their voluntary administrative duties with the Sunflower eLibrary Consortium effective as of December 31,2023.Melanie outlined some proposed changes that could be made. Action Items ●Supplement ○Melanie spoke to the Board about approving an employee supplement for staff. ➔Motion Motion made by:Mayor Mike Hoppock to approve the employee supplement as presented Second:Crystal Stuart Motion passed unanimously. ●Shelving ○Melanie spoke to the Board about approving the purchase of 100 new shelving units. ➔Motion Motion made by:Helen Gregg to approve the purchase of shelving units as presented Second:Judy Nold Motion passed unanimously. ●Naming Rights ○The McCune Foundation and the Middelkauff Foundation are providing the full funding for the Youth Programming Room for $450,000.00.They would like the naming rights for the area as “McCune & Middlekauff Youth Programming Room”.Melanie’s recommendation would be to approve the naming rights for the area once the final funding contribution is made. ➔Motion Motion made by:Crystal Stuart to approve the naming rights for the Youth Programming Room as presented once the final funding contribution is made. Second:Lisa Mahler Motion passed unanimously. EXECUTIVE SESSION none OTHER BUSINESS &BOARD COMMENTS Judy Nold suggested that the Board begin working on the Director evaluation. Lisa Mahler,Helen Gregg and Brendan Burke volunteered to serve on the committee. ADJOURNMENT ➔Motion Motion made by:Mayor Mike Hoppock to adjourn the meeting at 7:37 a.m. Second:Gerry Cox Motion passed unanimously.