Minutes of the Library Board MeetingMinutes of the Library Board Meeting
Date:09/19/2023
Time:7:00 AM
Location:Salina Public Library,Prescott Room
Board Members Present
Brendan Burke -President
Lisa Mahler -Vice President
Gerry Cox -Secretary
Helen Gregg -Treasurer
Crystal Stuart
Gloria Woods
Judy Nold
Mike Hoppock,Mayor
Board Members Absent
Library Staff Present
Melanie Hedgespeth,Director
Amy Adams,Assistant Director
Sandy Wilcox -Recorder
Allyson Ronning,Head of Circulation
CALL TO ORDER
The meeting of the Salina Public Library Board was called to order at 7:00 a.m.by President Brendan Burke.
PUBLIC COMMENTS None
CONSENT AGENDA
Board members are asked if there are any items they would like removed from the consent agenda.
The Board President will ask for a motion to adopt the consent agenda for all or remaining items.
a.Action Items -Approval
i.Minutes of the library board meeting -August 22,2023
ii.Minor Policy Manual Updates
b.Informational Items
i.Financial reports
General Fund,Employee Benefit Fund,GF &EBF Checks,Transactions by Account
ii.Statistical reports
➔Motion
Motion made by:Helen Gregg
to approve consent agenda as presented
Second:Lisa Mahler
Motion passed unanimously.
.BOARD TRAINING
Allyson Ronning,Head of Circulation spoke to the Board about library card types.
.DISCUSSION /ACTION
●Director Report
○Pestingers has fixed the boiler pump and other HVAC repairs.They are also running some new
ductwork for a study room.
○Steam Team is going to clean the carpets in the entire building this week.
○We have our insurance renewal in September.The premium went up slightly due to property values.
○We are evaluating our Hoopla limits per patron to try to free up some more usage for other patrons.
○We are exceeding our statistical goals that we set for the year.
○This is national library card month we are at 125 of our 300 goal for new card holders
○Working on strategic plans
○Melanie will be sending out an invitation to city/county employees to learn about the library.
○We are looking at the possibility of putting a new book drop in the North end of town.
●Overdrive
○NWKLS will end their voluntary administrative duties with the Sunflower eLibrary Consortium effective
as of December 31,2023.Melanie outlined some proposed changes that could be made.
Action Items
●Supplement
○Melanie spoke to the Board about approving an employee supplement for staff.
➔Motion
Motion made by:Mayor Mike Hoppock
to approve the employee supplement as presented
Second:Crystal Stuart
Motion passed unanimously.
●Shelving
○Melanie spoke to the Board about approving the purchase of 100 new shelving units.
➔Motion
Motion made by:Helen Gregg
to approve the purchase of shelving units as presented
Second:Judy Nold
Motion passed unanimously.
●Naming Rights
○The McCune Foundation and the Middelkauff Foundation are providing the full funding for the Youth
Programming Room for $450,000.00.They would like the naming rights for the area as “McCune &
Middlekauff Youth Programming Room”.Melanie’s recommendation would be to approve the naming
rights for the area once the final funding contribution is made.
➔Motion
Motion made by:Crystal Stuart
to approve the naming rights for the Youth Programming Room as presented once the final funding contribution is
made.
Second:Lisa Mahler
Motion passed unanimously.
EXECUTIVE SESSION
none
OTHER BUSINESS &BOARD COMMENTS
Judy Nold suggested that the Board begin working on the Director evaluation.
Lisa Mahler,Helen Gregg and Brendan Burke volunteered to serve on the committee.
ADJOURNMENT
➔Motion
Motion made by:Mayor Mike Hoppock
to adjourn the meeting at 7:37 a.m.
Second:Gerry Cox
Motion passed unanimously.