01-03-2005 MinutesCommission
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CITY OF SALINA, KANSAS
REGULAR MEETING OF THE BOARD OF COMMISSIONERS
January 3, 2005
4:00 p.m.
The City Commission convened at 2:30 p.m. in a Study Session on the Bicentennial Center
Scoreboard project and sales tax discussion. The Regular Meeting of the Board of Commissioners
was called to order at 4:00 p.m. in Room 107, City -County Building. A roll call was taken followed
by the Pledge of Allegiance and a moment of silence.
There were present:
Mayor Monte Shadwick, Chairman presiding
Commissioner Deborah P. Divine
Commissioner Alan E. Jilka
Commissioner Donnie D. Marrs
Commissioner Paul G. Webb
comprising a quorum of the Board, also present:
Dennis M. Kissinger, City Manager
Greg Bengtson, City Attorney
Lieu Ann Elsey, City Clerk
Absent: None
None.
CITIZEN FORUM
AWARDS - PROCLAMATIONS
(4.1) Resolution No. 05-6153 expressing gratitude and appreciation to Michael W. Morgan for
his outstanding leadership and management during his employment with the City of Salina from July
8, 1991 to January 7, 2005.
Moved by Commissioner Divine, seconded by Commissioner Jilka, to adopt Resolution
No. 05-6153. Aye: (5). Nay: (0). Motion carried.
Mayor Shadwick presented a plaque of appreciation to Mr. Morgan.
Mr. Morgan thanked City Commission for the opportunity to serve the community. Mr.
Morgan also thanked city staff, the community, and his family.
PUBLIC HEARINGS AND ITEMS SCHEDULED FOR A CERTAIN TIME
None.
CONSENT AGENDA
(6.1) Approve the minutes of December 20, 2004.
(6.2) Resolution No. 05-6148 appointing Jim Manley to the Building Advisory Board.
Moved by Commissioner Divine, seconded by Commissioner Jilka, to postpone the
approval of the December 20, 2004 minutes to allow time for the minutes to be amended to reflect
more specific details on the hospital -medical issue. Aye: (5). Nay: (0). Motion carried.
Moved by Commissioner Divine, seconded by Commissioner Webb, to approve Item 6.2
of the consent agenda as presented. Aye: (5). Nay: (0). Motion carried.
None.
DEVELOPMENT BUSINESS
ADMINISTRATION
(8.1) Second reading Ordinance No. 03-10140 amending the Comprehensive Plan as it relates
to Hospital -Medical land uses.
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Mayor Shadwick noted that Ordinance No. 03-10140 was passed on first reading on
December 20, 2004 and since that time no comments have been received.
05-6709 Moved by Commissioner Webb, seconded by Commissioner Divine, to adopt Ordinance
No. 03-10140 on second reading. A roll call vote was taken. Aye: (5) Divine, Jilka, Marrs, Webb,
Shadwick. Nay: (0). Motion carried.
(8.2) Second reading Ordinance No. 04-10253 amending Chapter 8, Article I, Division 1 of the
Salina Code by adding Section 8-22 pertaining to local amendments to the International Building
Code.
Mayor Shadwick noted that Ordinance No. 04-10253 was passed on first reading on
December 20, 2004 and since that time no comments have been received.
05-6710 Moved by Commissioner Marrs, seconded by Commissioner Jilka, to adopt Ordinance No.
04-10253 on second reading. A roll call vote was taken. Aye: (5) Divine, Jilka, Marrs, Webb,
Shadwick. Nay: (0). Motion carried.
(8.3) Second reading Ordinance No. 04-10254 amending Chapter 14, Article III, Division 1 of
the Salina Code by adding Section 14-47 pertaining to local amendments to the International Fire
Code.
Mayor Shadwick noted that Ordinance No. 04-10253 was passed on first reading on
December 20, 2004 and since that time no comments have been received.
05-6711 Moved by Commissioner Marrs, seconded by Commissioner Divine, to adopt Ordinance
No. 04-10254 on second reading. A roll call vote was taken. Aye: (5) Divine, Jilka, Marrs, Webb,
Shadwick. Nay: (0). Motion carried.
(8.4) Second reading Ordinance No. 04-10255 amending Chapter 8, Article I, Division 2 of the
Salina Code pertaining to local amendments to the International Residential Code.
Mayor Shadwick noted that Ordinance No. 04-10255 was passed on first reading on
December 20, 2004 and since that time no comments have been received.
05-6712 Moved by Commissioner Jilka, seconded by Commissioner Divine, to adopt Ordinance
No. 04-10255 on second reading. A roll call vote was taken. Aye: (5) Divine, Jilka, Marrs, Webb,
Shadwick. Nay: (0). Motion carried.
(8.5) Resolution No. 05-6146 authorizing the City Manager to execute agreements with Pat
Thompson and Janice Norlin for indigent counsel services for the Salina Municipal Court.
Michael Morgan, Deputy City Manager, explained that the Municipal Court is obligated
by law to provide legal defense counsel for those individuals who cannot afford their own attorney.
Mr. Morgan continued to explain the proposed fees of the panel and the agreements. Mr. Morgan
then responded to Commissioner Divine's question regarding the staggering terms of the panel.
05-6713 Moved by Commissioner Divine, seconded by Commissioner Webb, to adopt Resolution
No. 05-6146. Aye: (5). Nay: (0). Motion carried.
(8.6) Authorize a construction engineering agreement for the Lakewood Pedestrian Bridge
Relocation and Restoration, Project No. 01-1322A.
Brad Johnson, City Engineer, explained the project, agreement and funding. Mr. Johnson
noted a correction of Section 6 of the agreement pertaining to the net fee amount.
A discussion then followed between Commissioner Marrs and Mr. Johnson the access to
the bridge and improvements to the platted alley.
Mr. Johnson then responded to Commissioner Webb's question regarding the percentage
breakdown of the project.
A discussion followed between Commissioner Webb, Commissioner Divine, and Mr.
Johnson regarding the inflation factor used in the agreement.
05-6714 Moved by Commissioner Divine, seconded by Commissioner Jilka, to authorize a
construction engineering agreement with Olsson Associates for the Lakewood Pedestrian Bridge
Relocation and Restoration, Project No. 01-1322A in the amount of $29,241.94. Aye: (5). Nay. (0).
Motion carried.
(8.7) Consideration of new residential water meter policy and associated fees.
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Martha Tasker, Director of Utilities, explained the proposed amendments of relocation of
residential water meters. Ms. Tasker noted that the meters would be installedon public property right-
of-way instead of inside of homes; staff would be more efficient in maintaining, repairing, and reading
meters.
A discussion followed between Commissioner Marrs and Ms. Tasker regarding reinstalling
meters in the right-of-way, number of years since the change from meter pits being installed inside the
homes, and number of meters that are currently installed inside homes, and possibility to converting
to radio reads in the future.
Dennis Kissinger, City Manager, commented on the collection of fees and staff preference
of collecting the fee at the time as the building permit fees are collected.
Commissioner Marrs commented on the collection of the fee, and other municipalities
using of a water tap fee. He also expressed his agreement with the collection of the fee taking place
at the building permit stage.
Ms. Tasker responded to Commissioner Divine's concern regarding efficient right-of-way
space for the installation of the meter pits.
Moved by Commissioner Divine, seconded by Commissioner Webb, to adopt the new
residential water meter policy and associated fees to include location of new residential water meters
to be located on public property (city right-of-way), cost to customer or property owner of a new water
service fee of $150.00, and collection of the fee to be collected by the Development Services
Department at time of the building permit is issued. Aye: (5). Nay: (0). Motion carried.
Commissioner Marrs asked for staff to schedule a future study session regarding the
commercial side of the issue.
(8.8) Request for executive session (legal and personnel).
Moved by Commissioner Marrs, seconded by Commissioner Divine, to recess into
executive session for 15 minutes for to discuss with the City Attorney a matter subject to the attorney
client privilege for the reason that public discussion would waive the privilege and to discuss a
personnel matter involving non -elected personnel of the City for the reason that public discussion of
the matter would violate the privacy rights of the City employee involved; and reconvene at 4:45 p.m.
Aye: (5). Nay: (0). Motion carried.
The City Commission recessed into executive session at 4:30 p.m. and reconvened at 4:45
p.m.
Moved by Commissioner Divine, seconded by Commissioner Jilka to reconvene the regular
meeting. Aye: (5). Nay: (0). Motion carried.
Moved by Commissioner Webb, seconded by Commissioner Divine, to authorize the
Transition Year Employment Agreement with City Manager Dennis Kissinger. Aye: (5). Nay: (0).
Motion carried.
Moved by Commissioner Marrs, seconded by Commissioner Divine, to authorize an
agreement with Thelen Consultants for executive search services for a city manager for the City of
Salina in an amount not to exceed $14,900. Aye: (5). Nay: (0). Motion carried.
None.
OTHER BUSINESS
ADJOURNMENT
Moved by Commissioner Divine, seconded by Commissioner Marrs, that the Regular
Meeting of the Board of Commissioners be adjourned.A e: (5). Nay: (0). Motion carried. The
meeting adjourned at 4:47 p.m.
Deborah Divine, Vice -Mayor
[SEA]L]
A EST:
Lieu Ann Elsey, CMC, City Cl k
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