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09-18-2023 Minutes CITY OF SALINA, KANSAS REGULAR MEETING OF THE BOARD OF COMMISSIONERS September 18,2023 2 4:00 p.m. w Mayor Hoppock asked the Clerk for verification that notice had been sent for today's City Commission meeting. The Clerk replied yes. N The Regular Meeting of the Board of Commissioners was called to order at 4:00 p.m. in 1 79 Room 107, City-County Building. A roll call was taken followed by the Pledge of 0 Allegiance and a moment of silence. Those present and comprising a quorum: Mayor Michael L. Hoppock (presiding), Trent W. Davis, M.D., Greg Lenkiewicz, Bill Longbine, and Karl Ryan. Also present: Mike Schrage, City Manager; Jacob Wood, Deputy City Manager; Shawn Henessee, Assistant City Manager; Greg Bengtson, City Attorney; and Nikki Goding, City Clerk. AWARDS AND PROCLAMATIONS None. PUBLIC HEARINGS AND ITEMS SCHEDULED FOR A CERTAIN TIME None. CONSENT AGENDA (5.1) Approve the minutes of the meeting of September 11, 2023. (5.2) Approve Resolution No. 23-8149 appointing a Human Relations Commission member and a Salina Police Department officer to the Law Enforcement Citizen Review Board. (5.3) Consider authorizing the City Manager to execute a vault closure agreement for an underground sidewalk vault located at 401 W. Iron Avenue and to execute an addendum to the City of Salina Project No. 22009 Storm Sewer Repair construction contract with Smoky Hill, LLC. 23-0270 Moved by Commissioner Longbine, seconded by Commissioner Davis, to approve the consent agenda as presented. Aye: (5). Nay (0). Motion carried. ADMINISTRATION (6.1) Approve Ordinance No. 23-11164, on second reading, amending section 38-42 of the Salina Municipal Code pertaining to parking on private property without permission and repealing existing section 38-42. Mayor Hoppock stated that Ordinance No. 23-11164 was passed on first reading on September 11, 2023 and since that time, no comments have been received. 23-0271 Moved by Commissioner Davis, seconded by Commissioner Ryan, to approve Ordinance No. 23- 11164 on second reading. A roll call vote was taken. Aye: (5). Nay (0). Motion carried. Page 1 I I I (6.2) Approve Ordinance No. 23-11169, on second reading, levying Salina Business Improvement District No. 1 service fees for 2024. Mayor Hoppock stated that Ordinance No. 23-11169 was passed on first reading on September 11, 2023 and since that time, no comments have been received. 23-072 Moved by Commissioner Longbine, seconded by Commissioner Davis, to approve Ordinance No. 23-11169 on second reading. A roll call vote was taken. Aye: (5). Nay (0). Motion carried. (6.3) Consider a construction project authorization for City staff to self-perform improvements and award contractor bids for certain work for the building located at the Salina Tennis Center in the amount of $165,211.05 with a $9,788.95 (6%) construction contingency for a total project authorization not to exceed $175,000.00 and authorizing the City Manager to manage and authorize the project upon fulfillment of all prerequisites under the purchasing policy. Jeff Hammond, Director of Parks and Recreation, explained the request, fiscal impact, and action options. The subsequent discussion touched on the materials to be used for the restroom and roof updates, access to the restrooms, and status of the remainder of the building in which the restrooms are located. 23-0273 Moved by Commissioner Davis, seconded by Commissioner Ryan, to authorize the Salina Tennis Center building improvement project in the amount of $165,211.05 with a $9,788.95 (6%) contingency for a total project authorization not to exceed $175,000.00, finding, pursuant to Salina Code section 2-235(c), that the proposed approach toward soliciting and awarding bids for each component of the project is in the public interest; and authorizing the City Manager or his designee to administer the project on the basis of bids solicited and awarded for each component of the project in accordance with the City of Salina Purchasing Policy and Salina Code section 2-235(c). Aye: (5). Nay (0). Motion carried. (6.4) Approve Ordinance No. 23-11173, on first reading, granting to Evergy Kansas Central, Inc. an electric franchise, prescribing the terms thereof and relating thereto, and repealing all ordinances or parts of ordinances inconsistent with or in conflict with the terms hereof Jacob Wood, Deputy City Manager, explained the request, fiscal impact, and action options. No questions or comments were had from the City Commission or the public. 23-0274 Moved by Commissioner Longbine, seconded by Commissioner Lenkiewicz, to approve Ordinance No. 23-11173 on first reading. Aye: (5). Nay (0). Motion carried. DEVELOPMENT BUSINESS (7.1) Request to authorize City staff preparation of a Special Assessment Engineering Feasibility Report for Phase II of the Wheatland Valley Addition. Page 2 I . I I L Mayor Hoppock recused himself due to a conflict of interest and turned the meeting over to Vice-Mayor Longbine. N Dean Andrew, Planning and Zoning Administrator, explained the request, fiscal Z W impact, and action options. Tri co The Commissioners' questions focused on costs, timeline for completion of phase I, P. and the buffer strip on Markley Road. Dan Daley, the Owner-Operator of the Wheatland Valley Development, explained his desire to have an attractive, uniform fence line and landscaping as the homes are purchased and occupied. 23-0275 Moved by Commissioner Ryan, seconded by Commissioner Davis, to authorize staff to prepare an engineering feasibility report and Resolution of Advisability for Phase II of Wheatland Valley Addition for future consideration by the City Commission. Aye: (4). Nay (0). Motion carried. Mayor Hoppock rejoined the meeting. OTHER BUSINESS Due to an omission on the meeting agenda, Other Business was held after Citizens Forum, but the Commissioners did not have any other business to bring forward. CITIZENS FORUM Debrah Corrales, Salina, Kansas, brought forth her continuing concerns about misidentification of dog breeds as pitbulls. Rose Base, Salina, Kansas, advised she will be checking with other shelters in Kansas to compare to the Salina Animal Shelter and expressed her disappointment with the state of the shelter. Michelle Timson, Minneapolis, KS, highlighted her experience with the Animal Shelter's adoption event the previous weekend. Mayor Hoppock asked Jeff Hammond, Director of Parks and Recreation, for an update on the plans to reopen the shelter. Mr. Hammond said he should have a plan prepared this week, which Mayor Hoppock stated he would look forward to seeing at the next City Commission meeting. Linda Reynolds, Salina, Kansas, read some guidelines from the Animal Shelter manual highlighting that the shelter should be accessible. Ricky Miller, Salina, Kansas, brought forward concerns related to his neighbor's E. chickens and their negative effect on his family's health due to the filth. Norman Mannel, Salina, Kansas, shared his thoughts on the Citizens Forum scheduling and transporting of dogs and horses. Page 3 1 1 1 EXECUTIVE SESSION ADJOURNMENT 23-0276 Moved by Commissioner Ryan, seconded by Commissioner Davis, that the regular meeting of the Board of City Commissioners be adjourned. Aye: (5). Nay: (0). Motion carried. The meeting adjourned at 5:02 p.m. [SEAL] Michael L. Hop. , Mayor U ATTEST: cflid Aak - 1 Nikki Goding, City Clerk 4, Page 4 I I I