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08-21-2023 Minutes CITY OF SALINA, KANSAS REGULAR MEETING OF THE BOARD OF COMMISSIONERS August 21, 2023 4:00 p.m. Mayor Hoppock asked the Clerk for verification that notice had been sent for today's City Commission meeting. The Clerk replied yes. The Regular Meeting of the Board of Commissioners was called to order at 4:00 p.m. in Room 107, City-County Building. A roll call was taken followed by the Pledge of Allegiance and a moment of silence. Those present and comprising a quorum: Mayor Michael L. Hoppock (presiding), Trent W. Davis, M.D., Greg Lenkiewicz, Bill Longbine, and Karl Ryan. Also present: Mike Schrage, City Manager; Jacob Wood, Deputy City Manager; Shawn Henessee, Assistant City Manager; Greg Bengtson, City Attorney; and Nikki Goding, Deputy City Clerk. AWARDS AND PROCLAMATIONS None. PUBLIC HEARINGS AND ITEMS SCHEDULED FOR A CERTAIN TIME None. CONSENT AGENDA (5.1) Approve the minutes of the meeting of August 14, 2023. (5.2) Approve Resolution No. 23-8413 appointing members to citizen boards, commissions, and committees. 23-0235 Moved by Commissioner Davis, seconded by Commissioner Longbine, to approve the consent agenda as presented. Aye: (5). Nay (0). Motion carried. Mayor Hoppock thanked all of the citizens who applied and showed interest in the boards and commissions. ADMINISTRATION (6.1) Approve Ordinance No. 23-11165, on second reading, levying special assessments against certain lots and pieces of property to pay the cost of abatement of nuisances. Mayor Hoppock stated that Ordinance No. 23-11165 was approved on first reading on August 14, 2023 and since that time, no comments have been received. 23-0236 Moved by Commissioner Ryan, seconded by Commissioner Davis, to approve Ordinance No. 23- 11165 on second reading. A roll call vote was taken. Aye: (5). Nay (0). Motion carried. (6.2) Approve Charter Ordinance No. 42, on second reading, exempting the City of Salina from the provisions of K.S.A. 64-101 regarding newspapers in which legal publications may be made and providing substitute and additional provisions on the same subject. Page 1 1 I I Mayor Hoppock stated that Charter Ordinance No. 42 was approved on first reading on August 14, 2023 and since that time, one comment has been received via e-mail. The Commissioners had a discussion about concerns voiced by citizens on social media that adopting this charter ordinance is some way for the City to obscure information. They highlighted that this action is meant to save money, and is in no way intended to be deceitful. The adoption of the charter ordinance does not change the official City newspaper; it only enables the City to be able to change it if it so chooses. U Shawn Henessee, Assistant City Manager, added further details about other municipalities in Kansas that are moving forward with the intention of designating their websites as official media for legal publications. There was also some explanation on how citizens can sign up for notifications through the website so that no information is missed. 23-0237 Moved by Commissioner Longbine, seconded by Commissioner Davis, to approve Charter Ordinance No. 42 on second reading. A two-thirds vote was necessary to advance the motion. A roll call vote was taken. Aye: (5). Nay (0). Motion carried. DEVELOPMENT BUSINESS (7.1) Approve Ordinance No. 23-11171, on first reading, approving the Salina On Tap as a special event and authorizing the consumption of alcoholic liquor within the boundaries of barricaded public areas at such event. Dean Andrew, Director of Planning, explained the request, fiscal impact, and action options. Mike Schrage, City Manager, asked if a rain date had been chosen for the event. Hannah Holt, Event Organizer with Meridian Media, stated no rain date is in place but an insurance policy is in case of inclement weather. 23-0238 Moved by Commissioner Davis, seconded by Commissioner Ryan, to approve Ordinance No. 23- 11171 on first reading. Aye: (5). Nay (0). Motion carried. (7.2) Approve Ordinance No. 23-11170, on first reading, relating to Application #M23-9, filed by the Salina City Planning Commission, requesting an amendment to the Future Land Use Map of the Salina, Kansas Comprehensive Plan to change the future land use designation of property located on the west side of North Ohio Street south of the I-70 Highway from a future Conservation and Commercial land use area to a future Employment Area. Mayor Hoppock recused himself due to a conflict and turned the meeting over to Vice-Mayor Longbine. Dean Andrew, Director of Planning, explained the request, fiscal impact, and action options. Page 2 1 1 1 There were no questions or comments from the Commissioners or the Public. 23-0239 Moved by Commissioner Ryan, seconded by Commissioner Davis, to concur with the recommendations of the Planning Commission and approve Ordinance No. 23-11170 on first reading. Aye: (4). Nay (0). Motion carried. Z a Mike Schrage, City Manager, asked if the City Commission would like staff to proceed on expanding and amending the Overlay District per Mr. Andrew's comments that doing so would bring the new location in line with the standards that applied to the previously chosen location. Mr. Andrew stated he would prefer this direction be given by formal motion, but deferred to City Attorney Greg Bengtson for his guidance. Mr. Bengtson stated that, given the consensus of the Commission, it would be advisable to move ahead with preparing an amendment of the Overlay District as well. Mayor Hoppock rejoined the meeting. OTHER BUSINESS Commissioner Longbine brought up concerns about safety regarding the bus stop near Thomas Park. Some conversation was had about alternatives for location, lack of communication from Greyhound, and concerns for riders who may not have access to cell phones or proper lighting when the bus drops them off at 3:00 a.m. Mayor Hoppock mentioned any comments or questions relating to the child care presentation by United Way at the study session should be directed to City Manager Mike Schrage. CITIZENS FORUM Linda Reynolds, Salina, Kansas, asked if the Commissioners have visited the Animal Shelter since the previous meeting. She also related that her 15-year-old cousin, who works downtown, got a parking ticket in a parking lot where lawn chairs are staged, and wondered why those people don't get tickets for overstaying their parking while her cousin did. Mayor Hoppock added that there has been discussion with staff at the Animal Shelter. Debrah Corrales, Salina, Kansas, highlighted discrepancies between DNA tests performed on the same dog at the Animal Shelter. She lamented that the dog was put down after the second DNA test based purely on the breed, despite the dog showing no signs of violence the first time it was turned into the shelter and the fact that its breed didn't even match on the two tests. She asked for a repeal of breed specific legislation. Page 3 1 1 1 Dalton McDowell, Salina, Kansas, asked why the Animal Shelter can't at least open on a rotating schedule to the public. He also explained that a dog that was stolen from Hays and dropped off in Salina, causing a situation at the shelter because the dog was adopted out instead of held while its ownership was investigated. EXECUTIVE SESSION N 23-0740 Moved by Commissioner Lenkiewicz, seconded by Commissioner Davis, to recess into Executive Session for 45 minutes to discuss with special legal counsel the subject of confidential legal considerations relating to points of negotiation with Salina Destination Development, LLC, regarding the City's multi-family housing project, based upon the need for consultation with an attorney for the public body which would be deemed privileged in the attorney-client relationship pursuant to K.S.A. 75-4319(b)(2). The open meeting will resume in this room at 5:30 p.m. Aye: (5). Nay: (0). Motion carried. The meeting adjourned at 4:45 p.m. The City Commission recessed into executive session at 4:45 p.m. and reconvened at 5:28 p.m. Also present in the executive session were Mike Schrage, City Manager; Jacob Wood, Deputy City Manager; Shawn Henessee, Assistant City Manager; Greg Bengtson, City Attorney; special legal counsel Stephen Sparks and specialized financial counsel Matt Webster were in attendance online. 23-0241 Moved by Commissioner Lenkiewicz, seconded by Commissioner Davis, to recess into Executive hums Session for 30 minutes, following a 2 minute break to discuss with special legal counsel the subject of confidential legal considerations relating to points of negotiation with Salina Destination Development, LLC, regarding the City's multi-family housing project, based upon the need for consultation with an attorney for the public body which would be deemed privileged in the attorney- client relationship pursuant to K.S.A. 75-4319(b)(2). The open meeting will resume in this room at 5:30 p.m. Aye: (5). Nay: (0). Motion carried. The meeting adjourned at 5:30 p.m. The City Commission recessed into executive session at 5:30 p.m. and reconvened at 6:02 p.m. Also present in the executive session were Mike Schrage, City Manager; Jacob Wood, Deputy City Manager; Shawn Henessee, Assistant City Manager; Greg Bengtson, City Attorney; special legal counsel Stephen Sparks and specialized financial counsel Matt Webster were in attendance online. No action was taken. ADJOURNMENT 23-0242 Moved by Commissioner Ryan, seconded by Commissioner Davis, that the regular meeting of the Board of City Commissioners be adjourned. Aye: (5). Nay: (0). Motion carried. The meeting adjourned at 6:03 p.m. [SEAL] Michael L. Hoppo , ayor Page 4 I I I ATTEST: L, Ni i 'o.ing, Deputy City Clerk Z a w m a N in a 0 0 U Page 5 • I' fir.