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Minutes July 17, 2023Minutes of the Library Board Meeting Date:07/18/2023 Time:7 AM Location:Salina Public Library,Prescott Room Board Members Present Brendan Burke-President Helen Gregg-Treasurer Crystal Stuart Gloria Woods Judy Nold Gerry Cox-Secretary Lisa Mahler-Vice President Board Members Absent Mike Hoppock Library Staff Present Melanie Hedgespeth,Director Amy Adams,Assistant Director Stefanie Knopp,Head of Information Services Call to Order The meeting of the Salina Public Library Board was called to order at 7:00 a.m.by Brendan Burke. Public Comments None Consent Agenda Items: a.Action Items -Approval i.Minutes of the library board meeting -June 20,2023 ii.Minor Policy Manual Updates b.Informational Items i.Financial reports General Fund,Employee Benefit Fund,GF &EBF Checks,Transactions by Account ii.Statistical reports ➔Motion Motion made by:Gerry to approve the consent agenda as presented Second:Judy Motion passed unanimously. BOARD TRAINING OrangeBoy -Email Marketing Amy updated the board on the features of the library’s new email marketing software. Discussion/Action Discussion -Director Report ●There is a water leak in the sprinkler system that caused an increase in water bill ●Pestingter has made a variety of repairs to the library’s HVAC system,and we are waiting on parts for additional repairs ●Costs on the accounting line have increased to add automatic uploads features,and due to costs increases for BambooHR and the audit ●Courier has had staffing issues which has affected delivery of interlibrary loan. ●Hoopla has maxed out repeatedly this summer so additional funding is being added to that service ●Over 17,000 books have been read for summer reading;cardholders have increased this summer ●Staff are working on school card holders maintenance and we expect to add USD 307 students this fall. ●More people have been in the building and there have been more security incidents ●The Sandzen artwork has been collected for auction;the auction will occur in October ●Work on RFID door access has begun ●The seed library is ending its third year;we gave away over 12,000,double the total from last year ●The Adult Summer Party will be Aug.4 ●Stefanie and Ben have been doing jail outreach over the summer and they have completed training to offer programs in the fall ●State Library Board voted to amend the CKLS plan to provide $30,000 in Process funding to SPL in 2024. ●Jeremy has started in the maintenance position ●The elevator repair is still scheduled for spring 2024. ●We will offer Educational Eats in the next few weeks to teachers of all types in the community. Currently 32 are signed up.The program teaches them about library services and develops connections with staff.Eventually this will be extended to other community members. 2024 Budget Discussion/Recommendations The board had no questions Youth Services Remodel -Hutton is working on updates to plan and will have budget numbers in August -Allyson is working on revitalizing capital campaign committee to start again in September Action Items ●Notice of Revenue Neutral Rate Intent ➔Motion Motion made by:Judy To approve providing notice to the Saline County Clerk of the Salina Public Library’s intent to exceed the revenue neutral rate as presented. Second:Helen Motion passed unanimously. ●Youth Services Remodel -Naming Rights -Earl Bane Early Literacy Play Area The board discussed how the name would be displayed.Brendan suggested the library make sure to have control over font and size and to see if Hutton will include the name in renderings. ➔Motion Motion made by:Helen To approve naming the play area with the youth services remodel as the “Earl Bane Early Literacy Play Area”as presented. Second:Crystal Motion passed unanimously. Executive Session None Other Business &Board Comments Brendan welcomed new member Gloria Woods Crystal mentioned that she met with Allyson Walker,Head of Fundraising and Development,to discuss her role and the Salina community. Helen expressed appreciation for the upcoming event emails and suggested the library find a Tai Chi instructor Gloria requested emails on new items at the library and there was discussion on how to sign up to receive these emails. Brendan suggested that school library cards be offered to the Bennington and Tescott school districts as students from Saline County attend those schools as well. Adjournment ➔Motion Motion made by:Gerry to adjourn the meeting at 7:29 AM. Second:Lisa Motion passed unanimously.