MINUTES JUNE 20, 2023MINUTES
Date:06/20/2023
Time:7 AM
Location:Salina Public Library,Prescott Room
Board Members Present
Brendan Burke-President
Helen Gregg-Treasurer
Crystal Stuart
Selvan Raman
Judy Nold
Mike Hoppock
Gerry Cox
Lisa Mahler
Board Members Absent
none
Library Staff Present
Melanie Hedgespeth,Director
Amy Adams,Assistant Director
Sandy Wilcox -Recorder
Stefanie Knopp
Allyson Walker
Call to Order
The meeting of the Salina Public Library Board was called to order at 7:00 a.m.by Brendan Burke.
Public Comments
Consent Agenda
Items:
a.Action Items -Approval
i.Minutes of the library board meeting -May 16,2023
ii.Minor Policy Manual Updates -None
b.Informational Items
i.Financial reports
General Fund,Employee Benefit Fund,GF &EBF Checks,Transactions by Account
ii.Statistical reports
➔Motion
Motion made by:Helen Gregg
A motion to approve the consent agenda as presented
Second:Gerry Cox
Motion passed unanimously.
BOARD TRAINING
none
Discussion/Action
Discussion -Director Report
●We’ve had several security incidents this last month
●Stefanie is doing the summer reading program at the jail
●We took some books and candy to the USD 305 summer school
●Melanie shared the staff survey results with the Board
●The new phone and speaker system has been installed
●The Summer Reading Kick Off party was a big success
●The parking lot striping will be done July 4th,our elevator update won’t be done until sometime next
spring.We will need to add video surveillance to the project due to code requirements.
●All positions are filled as of tomorrow.We will have a part time youth services position opening up
soon
2024 Budget Discussion/Recommendations
Melanie shared her budget planning for 2024 to the Board.Our tax funds come from within the city of Salina.The
taxes from the County go to CKLS and some of those funds come back to us.They changed their funding model for
2024.We also have several other funds other than our General Fund in which we track Donations,Fines and
Miscellaneous,and other grants.All taxing entities will have to pay for our mailing if we exceed the RNR this year,we
aren’t sure what our share will be yet.Our usage goes up when the economy gets worse.COLA last year was 8.7%
Melanie recommended a 4%salary increase.She went over individual budget line items with the Board and
explained any changes.KPERS employer share went up and we aren’t sure what is going to happen with our health
insurance premiums yet due to the conflict between the hospital and Blue Cross Blue Shield.Melanie answered
questions from the Board explaining several different aspects of the proposed budget.
Youth Services Remodel
We have had some good news with donations in the past month.We have about 1.2 million to be used towards the
project.Huttons estimate for the entire project is approximately 7 million.The suggestion is to remove the extension
on the south side of the building and do our remodel within the current area that we already have.We would still
include a youth programming room and other spaces.We feel that those changes would possibly cut the project
budget by almost half.Melanie introduced Allyson Walker our Head of Fundraising and development.
Action Items
●Artwork -Stefanie Knopp presented information to the Board on the value of the paintings that we have here
at the library.It’s been recommended that we take the paintings to auction.There are two auction house
options that have been investigated.The estimates of what the paintings would bring came back
comparable.Dirk Soulis Auctions commission would be 3%Coeur d’Alene would charge 10%.Her
recommendation would be to use Dirk Soulis.
➔Motion
Motion made by:Helen Gregg
To Use Dirk Soulis to sell our Sandzen collections.
Second:Crystal Stuart
Motion passed unanimously.
Executive Session
None
Other Business &Board Comments
a.Other Business -None
Brendan mentioned to the Board how to reply to emails sent by Melanie to the entire Board.
Adjournment
➔Motion
Motion made by:Gerry Cox
to adjourn the meeting at 7:57 AM.
Second:Helen Gregg
Motion passed unanimously.