06-26-2023 Minutes11111
23-0165
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CITY OF SALINA, KANSAS
REGULAR MEETING OF THE BOARD OF COMMISSIONERS
June 26, 2023
4:00 p.m.
Mayor Hoppock asked the Clerk for verification that notice had been sent for today's City
Commission meeting. The Clerk replied yes .
The Regular Meeting of the Board of Commissioners was called to order at 4:00 p .m. in
Room 107, City-County Building. A roll call was taken followed by the Pledge of
Allegiance and a moment of silence.
Those present and comprising a quorum: Mayor Michael L. Hoppock (presiding), Trent W .
Davis, M.D., Greg Lenkiewicz, Bill Longbine, and Karl Ryan.
Also present: Mike Schrage, City Manager; Jacob Wood, Deputy City Manager, Shawn
Henessee, Assistant City Manager, Greg Bengtson, City Attorney; and JoVonna A.
Rutherford, City Clerk.
AWARDS AND PROCLAMATIONS
None.
PUBLIC HEARINGS AND ITEMS SCHEDULED FOR A CERTAIN TIME
None.
CONSENT AGENDA
(5.1) Approve the minutes of the meeting of June 12, 2023.
(5.2) Award the bid for project number 23008, 2023 Street Markings, to Heartland Traffic
Services of Kansas City, Kansas, in the amount of $40,944.40 with a 5% ($2,047.22)
construction contingency for a total project authorization not to exceed $42,991.62
and authorizing the City Manager to execute a contract with Heartland Traffic
Services of Kansas City, Kansas, upon fulfillment of all prerequisites under the bid
documents .
(5.3) Award the bid for project number 23018, 2023 Curb and Gutter Repairs, to Davis
Concrete Construction of Salina in the amount of $95 ,592.63 with a 5% ($4,779.63)
construction contingency for a total project authorization not to exceed $100,3 72.26
and authorizing the City Manager to execute a contract with Davis Concrete
Construction of Salina upon fulfillment of all prerequisites under the bid documents.
Moved by Commissioner Longbine, seconded by Commissioner Lenkiewicz, to approve the
consent agenda as presented. Aye: (5). Nay (0). Motion carried.
ADMINISTRATION
(6.1) Approve Resolution No. 23-8134 authorizing the City Manager to enter into an
agreement with Travelers for the renewal of the City's Comprehensive
Property/Casualty Insurance Program.
Nancy Schuessler, Risk Manager, explained the request, fiscal impact and action options.
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A discussion followed related to hard market prediction, rates, premiums, property values,
solution if Travelers was no longer an insurance provider, deductible, buy downs and buy
backs, risks, umbrella for liability coverage, reinsurance, cost and flat fee charge instead of
commission based charge.
Norman Mannel, Salina, Kansas, stated insurance companies were already pulling out of
California.
Moved by Commissioner Davis, seconded by Commissioner Ryan, to approve Resolution No. 23-
8134. Aye: (5). Nay (0). Motion carried.
(6.2) 2023 General Obligation Bonds.
(6.2a) Approve Resolution No. 23-8135 authorizing the offering for public sale of
general obligation bonds.
(6.2b) Approve Ordinance No. 23-11155, authorizing the issuance and delivery of
approximately $3,175,000 principal amount of general obligation internal
improvement bonds.
(6.2c) Authorize the City Manager to enter into an agreement with Stifel, Nicolaus
& Company, Inc. to provide Financial Advisor services for the City of Salina
for the issuance of the 2023 general obligation bonds.
Debbie Pack, Director of Finance and Administration, explained the request, fiscal impact
and action options.
A brief discussion ensued which included interest rates, bond sale, municipal bond market,
bond call feature and Bill Burke funds being accumulated from the Transient Guest Tax.
Moved by Commissioner Ryan, seconded by Commissioner Davis, to approve Resolution No. 23-
8135 authorizing the offering for public sale of general obligation bonds. Aye: (5). Nay (0).
Motion carried.
Moved by Commissioner Ryan, seconded by Commissioner Davis, to approve Ordinance No. 23-
11155, on first reading, authorizing issuance of general obligation bonds to fund the Bill Burke
Improvements and Cedar Ridge Addition Phase 2 projects. Aye: (5). Nay (0). Motion carried.
Moved by Commissioner Ryan, seconded by Commissioner Davis, to authorize the City Manager to
sign the Financial Advisory Services Agreement with Stifel, Nicolaus & Company, Inc. Aye: (5).
!Nay (0). Motion carried.
(6.3) City Fuel Site System Upgrade.
(6.3a) Authorize the City Manager to execute a purchase agreement with P.B.
Hoidale Co., Inc. for replacing the gas and diesel fuel pumps at the City fuel
site; replacing the stand-alone Fuel Management Unit (FMU) with an
integrated FMU; and replacing the computer software that records and
reports daily usage, tank levels, and leak test results in the amount of
$117,779.17 with a 5% contingency ($5,888.96) for a total price not to
exceed $123,668.13.
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(6.3b) Authorize the City Manager to solicit quotes and include a back-up
emergency power system (generator and transfer switch) to the fuel site
upgrades in an amount not to exceed $10,000.
Jim Kowach, Public Works Operations Manager, explained the request, fiscal impact and
action options.
A brief discussion arose regarding the use of the fuel site by Saline County, prorated share
of fuel per gallon, costs, parts and backup generator.
Moved by Commissioner Longbine , seconded by Commissioner Lenkiewicz, to approve a motion
authorizing the City Manager to execute a purchase agreement with P.B. Hoidale Co., Inc. for
replacing the fuel pumps and fuel management system at the City fuel site in the amount of
$117,779.17 with a five percent contingency of $5,888.96 and authorize the soliciting of quotes for
a fuel site emergency backup generator and transfer switch for an additional $10,000.00 for a total
cost not to exceed $133,668.13. Aye: (5). Nay (0). Motion carried.
(6.4) HPSA, LLC Sales Tax Exemption and Industrial Revenue Bonds
(6.4a) Approve Resolution No. 23-8132 in support of issuing Industrial Revenue
Bonds to finance the costs of acquiring, constructing and equipping a
commercial hotel project for the benefit of HPSA, LLC up to a maximum of
$7,000,000.
(6.4b) Approve Resolution No. 23-8136 approving a change in ownership of the
Comfort Inn and Suites; approving an amendment to the Community
Improvement District Development Agreement; and authorizing execution of
related documents.
Shawn Henessee, Assistant City Manager, explained the request, fiscal impact and action
options.
It was discussed whether or not the hotel guests were aware of the 2% CID surcharge prior
to being invoiced, expiration of the Internal Revenue Bonds, CID time period, and cause of
delay in building the second facility.
Hasu Bhakta, Salina, Kansas, indicated the original plan was to build both hotels at the same
time; however, due to COVID, participants got scared and the project was delayed.
23-0171 Moved by Commissioner Lenkiewicz, seconded by Commissioner Davis, to approve Resolution
No. 23-8132 indicating the intent of the City of Salina to issue industrial revenue bonds in an
amount not to exceed $7,000,000 Aye: (4). Nay (1-Longbine). Motion carried.
23-0172 Moved by Commissioner Lenkiewicz, seconded by Commissioner Davis, to approve Resolution 23-
8136 affirming the transfer of ownership of the Comfort Inn and Suites to Salina Hotel Group LLC
and modifying the Development Agreement to require start of construction of a new hotel by
August 1, 2023 and completion of the second hotel by December 31, 2024. Aye: (5). Nay (0).
Motion carried .
DEVELOPMENT BUSINESS
(7 .1) Consider acceptance of offered public utility easement dedication serving a new
dormitory constructed on the Kansas State University -Salina campus.
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Dean Andrew, Director of Planning , explained the request, fiscal impact and action options.
• 23-0173 Moved by Commissioner Longbine, seconded by Commissioner Lenkiewicz, to accept the offered
public utility easement and authorize the Mayor to sign the easement document accepting the
easement dedication on behalf of the City. Aye: (5). Nay (0). Motion carried.
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(7.2) Approve Ordinance No. 23-11156, on first reading, annexing a 16 acre tract of land
located on the east side of South Ohio Street between Magnolia Road and the Stone
Lake Addition.
Dean Andrew, Director of Planning, explained the request, fiscal impact and action options.
A discussion followed concerning residences on Ohio Street not in the city limits,
annexation by owner request, forced annexation, emergency services, city services , and fire
department access roads.
Norman Mannel , Salina, Kansas, brought up Native American burial site issues .
23-0174 Moved by Commissioner Ryan , seconded by Commissioner Lenkiewicz, to approve Ordinance No.
23-11156 on first reading annexing this 16 acre tract into the city. Aye: (5). Nay (0). Motion
carried.
(7.3) Approve Ordinance No. 23-11157 , on first reading, changing the zoning district
classification from Saline County AG (Agricultural) to PDD R-2 (Multi-Family
Residential) to allow the construction of single-family homes and townhomes on a
16 .37 acre tract ofland located on the south side of the Knox sandpit.
Dean Andrew, Director of Planning, explained the request, fiscal impact and action options.
A lengthy discussion developed which included conservation easement, ingress and egress ,
high water levels, drainage easement, flood plain boundary, resident access to water front,
vertical banks, responsibility for conservation easement maintenance, lot slopes, property
owners' responsibilities, drainage rights, proper drainage, water storage, spillway to avert
excess water from pond, standard maintenance protocol for storm water detention ponds ,
language clarification on square feet requirement for proposed lots, number of dwelling
units , approved access roads, road length requirement, road configuration and turning radius.
Norman Mannel, Salina, Kansas , provided his thoughts on wetlands , wildlife habitats,
endangered species act and conservation easements.
Jon Blanchard, Salina, Kansas , shared his views on rezoning, single frontage roads and road
length requirement.
23-0175 Moved by Commissioner Longbine, seconded by Commissioner Lenkiewicz, to approve Ordinance rou No. 23-11157 on first reading rezoning this 16 acre tract of land to PDD R-2. Aye : (5). Nay (0).
Motion carried.
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(7.4) Approve Ordinance No. 23-11158, on first reading, approving the Feast on the Fe as
a special event and authorizing the consumption of alcoholic liquor within the
boundaries of barricaded public areas at such event.
Dean Andrew, Director of Planning, explained the request, fiscal impact and action options.
Jon Blanchard, Salina, Kansas, inquired about sidewalk usage during the event time as well
as permit fees for the event and permit fees charged for the Juneteenth celebration in a city
park.
Mike Schrage, City Manager, indicated the city adopted a new special event fee structure
which was implemented this year; however, could not speak to specifics of the Juneteenth
permit fee.
Moved by Commissioner Ryan, seconded by Commissioner Davis, to approve Ordinance No. 23-
11158 approving the Feast on the Fe as a special event and authorizing the consumption of
alcoholic liquor within the barricaded area proposed on South Santa Fe A venue during the event.
Aye: (5). Nay (0). Motion carried.
(7.5) Approve Ordinance No. 23-11159, on first reading, approving the Santa Fe
Showdown as a special event and authorizing the consumption of alcoholic liquor
within the boundaries of barricaded public areas at such event.
Dean Andrew, Director of Planning, explained the request, fiscal impact and action options .
A brief discussion followed regarding under age access to alcohol, state restrictions and
requirements to include security and a safety plan.
Richard Humphrey, Salina, Kansas, supports the events happening and suggested ride shares
to get everyone home safe.
Steve Snyder, Salina, Kansas, shared his concern with the new event permit fees and the
possibility of events not being organized and taking place because of increased costs.
Stan Byquist, Salina, Kansas, expressed support for such a great event.
23-0177 Moved by Commissioner Davis, seconded by Commissioner Ryan, to approve Ordinance No. 23-
11159 approving the Santa Fe Showdown as a special event and authorizing the consumption of
alcoholic liquor within the barricaded area proposed on North Santa Fe Avenue during the event.
Aye: (5). Nay (0). Motion carried.
OTHER BUSINESS
Commissioner Longbine shared that he and his wife attended a great show at Theatre Salina.
Commissioner Hoppock presented several new issues for consideration and discussion
which included designation of a new means of official legal publications, status of the
housing development agreement, daily alcohol consumption on downtown streets and
frequency of city commission meetings.
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CITIZENS FORUM
Sandra Beverly, Salina, Kansas, stated that if her mother could stand before the KKK, as
they had the right to march in Salina, surely a city commissioner could sit through a
proclamation for gay rights.
Jon Blanchard, Salina, Kansas, was disturbed by a city commissioner walking out on a
proclamation. Mr. Blanchard further stated it was a violation of the city commission code of
ethics.
Commissioner Longbine said the proclamation conflicted with his beliefs and values.
Ken Reitz, Salina, Kansas, spoke about alcohol, drugs, frequency of meetings, and cost of
community events.
Chad Farber, applauded Commissioner Longbine, shared his thoughts on meetings and
paper packets, and requested an update for the Live Salina plan.
Rosemary Mai and Carol Reed, Salina, Kansas, supported Commissioner Longbine.
Norman Mannel, Salina, Kansas, spoke of the constitution and separation of church and
state.
ADJOURNMENT
23-0178 Moved by Commissioner Davis, seconded by Commissioner Longbine, that the regular meeting of
the Board of City Commissioners be adjourned. Aye: (5). Nay: (0). Motion carried. The meeting
adjourned at 6:58 p.m.
[SEAL]
ATTEST~:-...........
Michael L. Hoppock, Mayor
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