Minutes - May 2023Minutes of the Library Board Meeting
Date:05/16/2023
Time:7 AM
Location:Salina Public Library,Prescott Room
Board Members Present
Brendan Burke-President
Helen Gregg-Treasurer
Crystal Stuart
Selvan Raman
Judy Nold
Mike Hoppock
Board Members Absent
Gerry Cox
Lisa Mahler
Library Staff Present
Melanie Hedgespeth,Director
Amy Adams,Assistant Director
Sandy Wilcox -Recorder
Stefanie Knopp
Call to Order
The meeting of the Salina Public Library Board was called to order at 7:00 a.m.by Brendan Burke.
Public Comments
Richard Humphrey-Said he wants to be involved in his community and was interested in hearing about the library.
Consent Agenda
Items:
a.Action Items -Approval
i.Minutes of the library board meeting -April 18,2023
ii.Minor Policy Manual Updates -None
b.Informational Items
i.Financial reports
General Fund,Employee Benefit Fund,GF &EBF Checks,Transactions by Account
ii.Statistical reports
➔Motion
Motion made by:Helen Gregg
A motion to approve the consent agenda as presented
Second:Judy Nold
Motion passed unanimously.
BOARD TRAINING
Summer @ the Library -Amy Adams,Assistant Director
Amy reviewed activities for the summer at the library.One aspect of our summer program is to help guard against
the summer slide children have when not in school.We have a goal of 15,000 books to be read during our summer
program.There are prize winners drawn every week.Summer kickoff event will be held this Friday.We will provide
summer learning packets in the technology center for children this summer.We also have volunteens helping out
around the library this summer.Over 100 programs have been planned,the end of summer party for youth will be
held at Kenwood Cove and the Adult summer reading party will be held at Ad Astra.
Discussion/Action
Discussion -Director Report
●Melanie went over the statistical report with the Board.Circulation continues to go up.Card holders
numbers continue to grow even though we delete expired cards.
●Staff training day was held April 19th.Our EAP provider was here to train staff on the benefit.
●We have two new online services that we provide now:Help now -tutoring and Job now-employment
training.
●Strategic Plan updates -We are on track to meet our circulation goal for the year.One goal was to
provide opportunities for the community to learn about the library.Melanie has set up some lunch and
learns for educators.
●The intercom and phone system install is in progress.The new mobile shelving has been ordered.
Parking lot striping will be done on July 4th.
Assistant Director Report -The Earl Bane Foundation has given us $200,000.00 towards the Youth Services Remodel.
Audit 2022
We have received the 2022 audit.Melanie went over several items with Board members.She also answered
questions from the Board.
2024 Budget Discussion
Costs continue to rise in certain areas.Health Insurance premiums are unknown right now as Blue Cross Blue Shield
and the Hospital are in negotiations.Vehicle tax estimates went down from last year.We dropped the EBF last year.
KPERS costs will be increasing.
Action Items
●Elevator -The elevator on the east side of the building needs to be updated.It has become so out of date
that parts are not available anymore.We received two bids to do the work.The recommendation is to go
with Kone to do the updates to the elevator.
➔Motion
Motion made by:Judy Nold
To approve the upgrade to the elevator by Kone as presented
Second:Mike Hoppock
Motion passed unanimously.
●Artwork -Stefanie Knopp spoke to the Board about the Sandzen paintings and woodcuts that the library has
displayed in the Campbell Room.With the reorganization of the Campbell Room questions have come up
about the paintings and whether or not we should house these works of art here at the library.Possibilities
include rehoming them to the Sandzen gallery or selling the paintings and woodcuts.The feeling is that we
are not properly set up to house those paintings and care for them correctly.Mike Hoppock suggested that
we look into the possibility of selling those items because we aren’t really set up to take care of them
correctly.Brendan Burke suggested contacting several of the organizations on the list to get values.
Executive Session
None
Other Business &Board Comments
a.Other Business -None
b.Board Requests of Director &Board Comments
We have two new Board Members.Crystal Stuart and Selvan Raman.
Adjournment
➔Motion
Motion made by:Helen Gregg
to adjourn the meeting at 7:59 AM.
Second:Judy Nold
Motion passed unanimously.