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Minutes - May 2023Minutes of the Library Board Meeting Date:05/16/2023 Time:7 AM Location:Salina Public Library,Prescott Room Board Members Present Brendan Burke-President Helen Gregg-Treasurer Crystal Stuart Selvan Raman Judy Nold Mike Hoppock Board Members Absent Gerry Cox Lisa Mahler Library Staff Present Melanie Hedgespeth,Director Amy Adams,Assistant Director Sandy Wilcox -Recorder Stefanie Knopp Call to Order The meeting of the Salina Public Library Board was called to order at 7:00 a.m.by Brendan Burke. Public Comments Richard Humphrey-Said he wants to be involved in his community and was interested in hearing about the library. Consent Agenda Items: a.Action Items -Approval i.Minutes of the library board meeting -April 18,2023 ii.Minor Policy Manual Updates -None b.Informational Items i.Financial reports General Fund,Employee Benefit Fund,GF &EBF Checks,Transactions by Account ii.Statistical reports ➔Motion Motion made by:Helen Gregg A motion to approve the consent agenda as presented Second:Judy Nold Motion passed unanimously. BOARD TRAINING Summer @ the Library -Amy Adams,Assistant Director Amy reviewed activities for the summer at the library.One aspect of our summer program is to help guard against the summer slide children have when not in school.We have a goal of 15,000 books to be read during our summer program.There are prize winners drawn every week.Summer kickoff event will be held this Friday.We will provide summer learning packets in the technology center for children this summer.We also have volunteens helping out around the library this summer.Over 100 programs have been planned,the end of summer party for youth will be held at Kenwood Cove and the Adult summer reading party will be held at Ad Astra. Discussion/Action Discussion -Director Report ●Melanie went over the statistical report with the Board.Circulation continues to go up.Card holders numbers continue to grow even though we delete expired cards. ●Staff training day was held April 19th.Our EAP provider was here to train staff on the benefit. ●We have two new online services that we provide now:Help now -tutoring and Job now-employment training. ●Strategic Plan updates -We are on track to meet our circulation goal for the year.One goal was to provide opportunities for the community to learn about the library.Melanie has set up some lunch and learns for educators. ●The intercom and phone system install is in progress.The new mobile shelving has been ordered. Parking lot striping will be done on July 4th. Assistant Director Report -The Earl Bane Foundation has given us $200,000.00 towards the Youth Services Remodel. Audit 2022 We have received the 2022 audit.Melanie went over several items with Board members.She also answered questions from the Board. 2024 Budget Discussion Costs continue to rise in certain areas.Health Insurance premiums are unknown right now as Blue Cross Blue Shield and the Hospital are in negotiations.Vehicle tax estimates went down from last year.We dropped the EBF last year. KPERS costs will be increasing. Action Items ●Elevator -The elevator on the east side of the building needs to be updated.It has become so out of date that parts are not available anymore.We received two bids to do the work.The recommendation is to go with Kone to do the updates to the elevator. ➔Motion Motion made by:Judy Nold To approve the upgrade to the elevator by Kone as presented Second:Mike Hoppock Motion passed unanimously. ●Artwork -Stefanie Knopp spoke to the Board about the Sandzen paintings and woodcuts that the library has displayed in the Campbell Room.With the reorganization of the Campbell Room questions have come up about the paintings and whether or not we should house these works of art here at the library.Possibilities include rehoming them to the Sandzen gallery or selling the paintings and woodcuts.The feeling is that we are not properly set up to house those paintings and care for them correctly.Mike Hoppock suggested that we look into the possibility of selling those items because we aren’t really set up to take care of them correctly.Brendan Burke suggested contacting several of the organizations on the list to get values. Executive Session None Other Business &Board Comments a.Other Business -None b.Board Requests of Director &Board Comments We have two new Board Members.Crystal Stuart and Selvan Raman. Adjournment ➔Motion Motion made by:Helen Gregg to adjourn the meeting at 7:59 AM. Second:Judy Nold Motion passed unanimously.