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10-25-2004 Minutes -729- . The regular monthly meeting of the Salina Public Library Board of Trustees was held at 7:00 a.m. on Monday October 25,2004 in the Prescott Room. The following Board members were present Monte Shadwick, Cheryl Mason, Sheldon Lilak, David Hawksworth, Janice Ostrom, Lynne Ryan, and Tom Arpke. Others present were Diana Tarver, Charles Livingston, Harris Rayl, David Clouston, Joe McKenzie and Cynthia Smull. Lynne Ryan asked for additions to the September 27, 2004 minutes. None were suggested. 04-36 On a motion made by Monte Shadwick and seconded by Janice Ostrom it was RESOLVED THAT: The Board of Trustees of the Salina Public Library approves the September 27, 2004 minutes as printed. Motion passed. P~729. 10/25/04. PUBLIC COMMENTS: None FRIENDS OF THE LIBRARY REPORT: Joe reported the Friends made the cover of the Friends of Kansas Libraries Newsletter. They are sponsoring the Teen Read Week activities. They have a books ale scheduled for March. . DISCUSSION: Community Learning and Skill Sharing: Diana Tarver, Executive Director of CLASS presented background information on CLASS, including history and financial information. CLASS has had over 2200 students and has worked with many partners. Their budget is about $7,000 short this year. With library help they can expand, but cannot continue as they currently operate. Sheldon Lilak asked Diana how many hours a week she works. Diana responded that she works sixty to eighty hours a month during very busy months and during slow times as few as five hours a week. CLASS's sources of income are from Class fees, Donations, Fundraising, Grants, and Sponsorship. They are a non-profit organization and have applied for a 501C3 designation. The Board discussed issues, options and costs concerning the Library sponsoring and/or incorporating the CLASS program into the Library's programs. Joe McKenzie stated that the CLASS program would fall under the Library's Mission Statement of life long learning. The Board's consensus was that more research and discussion was needed before they made any kind of a decision about sponsoring the program. . On a motion made by Sheldon Lilak and seconded by David Hawksworth it was RESOLVED THAT: The Board of Trustees of the Salina Public Library approves a special Board meeting to be held in two weeks on Monday, November 8,2004 at 7:00 a.m. in the Prescott Room tò discuss the CLASS program. Motion passed. P.729. ACTION ITEM: 2nd Reading on Staff Internet Policy: The Board discussed the policy and no changes were recommended to the policy. 04-37 - 730- 04-38 On a motion made by Lynne Ryan and seconded by Sheldon Lilak it was RESOLVED THAT: The Board of Trustees of the Salina Public Library approves on second reading the "Staff Acceptable Computer Use Policy" printed on pages 725, 726, and 727 of the Board minutes without any changes. Motion passed. P.730.l0/25/04. FINANCIAL REPORT: Joe gave a summary of current finances. The library is about where we need to be for this time of year. This week the west elevator original with the building had to be repaired with parts out of elevator junk parts the repairman has access to. New parts are no longer available and the manufacturer has not supported the system that runs the elevator for several years. We need to upgrade the elevator. We are in the process of getting quotes from KONE Elevator for the upgrade. We will have more information later. ACTION ITEM: Tech Center-Carpet and color Board- Change Orders: The Board looked at the changes orders and the carpet and color board for selections that have been made to install in the new Tech Center project areas. 04-39 On a motion made by Tom Arpke and seconded by Janice Ostrom it was RESOLVED THAT: The Board of Trustees of the Salina Public Library approves the change order presented by Jones Gillam as document number C01Ol, Change Order Number One for a total cost of $9,127.20 and also adding 17 calendar days to the contract. Motion passed. P. 730. 10/25/04. STATISTICAL REPORT: Joe noted the stats are down from September 2003 in the number of borrowers. However, the YTD figures are still up. Internet users are up in the Reference Department. LIBRARIAN'S REPORT: Youth Services is having a Photo Contest for Teen Read Week. We will be interviewing for the Administrative Assistant position this week. We received about 50 applications for the position. Kristi Hansen and Nancy Reese attended the MPLA Conference last week. We are waiting on a quote on a phone system up-grade. The Board discussed meeting dates for November and December. The Board will meet on Monday, November 22nd and Monday, December 20th for the remainder of regular Board meetings in 2004. Joe will be in Topeka on Friday to interview applicants for the position of State Librarian. BOARD COMMENTS: None ADJOURNMENT: 04-40 On a motion made by Janice Ostrom and seconded by Tom Arpke it was RESOLVED THAT: The Board of Trustees of the Salina Public Library adjourns the October 25, 2004 meeting. Motion passed. P.730. 10/25/04 Betsy Scholten, Secretary ~ 4. ef~ Date 1/ - / - ó f Cynthia Smull, Recording secreta4:!:t.~.t -' Dati-Jy,Þ",h ,h ) ~ .2p 0-1 - -- ---------