05-08-2023 Minutesr
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23-0131
CITY OF SALINA, KANSAS
REGULAR MEETING OF THE BOARD OF COMMISSIONERS
May 8, 2023
4:00 p.m.
Mayor Hoppock asked the Clerk for verification that notice had been sent for today 's City
Commission meeting. The Clerk replied yes.
The Regular Meeting of the Board of Commissioners was called to order at 4:00 p.m. in
Room 107 , City-County Building. A roll call was taken followed by the Pledge of
Allegiance and a moment of silence.
Those present and comprising a quorum: Mayor Michael L. Hoppock (presiding), Trent W.
Davis , M.D., Greg Lenkiewicz, Bill Longbine, and Karl Ryan.
Also present: Mike Schrage, City Manager; Jacob Wood, Deputy City Manager; Shawn
Henessee, Assistant City Manager, Greg Bengtson, City Attorney ; and Jo Vonna A.
Rutherford , City Clerk.
AWARDS AND PROCLAMATIONS
None.
PUBLIC HEARINGS AND ITEMS SCHEDULED FOR A CERTAIN TIME
None .
CONSENT AGENDA
(5.1) Approve the minutes of the meeting of May 1, 2023.
Moved by Commissioner Longbine, seconded by Commissioner Lenkiewicz, to approve the
consent agenda as presented. Aye : (5). Nay (0). Motion carried.
ADMINISTRATION
(6.1) Approve Resolution No. 23-8131 authorizing the mayor to sign a vault closure
agreement for an underground sidewalk vault located at 401 W Iron A venue ;
authorize the city manager to sign an addendum to the City of Salina project number
22009 Storm Sewer Repair construction contract with Smoky Hill , LLC of Salina
(Smoky Hill); and, approve an additional 20% ($30 ,547.62) construction
contingency for City of Salina project number 22009, Storm Sewer Repair.
Dan Stack, City Engineer, explained the request, fiscal impact and action options .
A brief discussion followed related to the city 's expense in filling in the vault, property
owner preference , city right-of-way and infrastructure.
23-0132 Moved by Commissioner Davis , seconded by Commissioner Longbine, to authorize the mayor to
r sign Resolution 23-8131 for appro v al of a vault closure agreement for an underground sidewalk
vault located at 401 W Iron A venue ; authorize the city manager to sign an addendum to the City of
• Salina project number 22009 Storm Sewer Repair construction contract with Smoky Hill , LLC of
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Salina; and approve an additional $30 ,547.62 (20%) construction contingency for City of Salina
project number 22009 , Storm Sewer Repair. Aye : (5). Nay (0). Motion carried.
(6.2) Authorize the purchase of the following from Osage Ambulance via Emergency
Services Supply , the authorized Osage Ambulance sales vendor for Kansas , in the
amount of $208 ,973.00: 1) A new 2023 Ford F550 4x4 ambulance chassis; 2)
Complete refurbishment and remounting of the ambulance patient module from an
existing Salina Fire Department ambulance to the new Ford F550 ambulance chassis;
and 3) One Stryker Power Pro power EMS patient cot.
Shane Pearson , Deputy Fire Chief, explained the request , fiscal impact and action options.
A discussion developed regarding patient module remounting, manufacturer 's lifetime
warranty , reimbursement by Saline County for costs and services, purchase of chassis ,
duration of time unit will be out of service , warranty claims and service work .
23-0133 Moved by Commissioner Longbine , seconded by Commissioner Lenkiewicz, to authorize the
purchase of the following from Emergency Services Supply/Osage Ambulance 1) new Ford F550 4
x 4 ambulance chassis 2) complete refurbishment and remounting of the ambulance patient module
on the new chassis 3) purchase of one new Stryker Power Pro EMS power cot in the amount of
$208,973.00 . Aye: (5). Nay (0). Motion carried.
23-0134
(6.3) Provide policy direction on allowing access to the utility easement area for fiber ,
utility and other service providers.
Shawn Henessee , Assistant City Manager, explained the request, fiscal impact and action
options.
A lengthy discussion ensued related to equal access for service providers , installation ,
liability for damages , definition of utilities , regulations , advantages and disadvantages ,
underground fiber network, possibility of aerial location , connection to homes , utilities
located in the front right-of-way , utilities located in the rear easement, minimization of
disruption to residents, suspension of permits if agreement is not being fulfilled ,
improvements located in the right-of-way or easement, Kansas statutes relating to public
utilities and provider customer service.
Mike Pollock, Chief Operating Officer for Nex-Tech, addressed previous questions noting
that fiber would be buried and provided information on the depth of the lines and damage
resolution.
Norman Mannel, Salina, Kansas , commented on private property rights .
The discussion continued to include repair of damages, public relations , city-owned rights-o f
way , resident-owned easements , definition of public utility, restriction of permits and
locations of proposed service.
Moved by Commissioner Longbine, seconded by Commissioner Davis , to provide policy support of
allowing fiber installation in either the right-of-way or easement. Aye : (5). Nay (0). Motion
carried.
The meeting recessed at 5 :29 p .m . for a 6-minute break.
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The meeting reconvened at 5 :35 p .m.
(6.4) Authorize the City Manager to execute a License (Right-of-Way User's) Agreement
with Nex-Tech, LLC to allow the installation of fiber optic and related facilities
within the public rights-of-way and utility easements in the City of Salina for both
commercial and residential services.
Shawn Henessee, Assistant City Manager, explained the request , fiscal impact and action
options.
Mike Pollock, Chief Operating Officer of Nex-Tech, distributed a handout containing a
service coverage map .
A discussion followed which included the service area containing new developments , future
service, business areas , completion of first phase, the possibility of shared conduit, free
market economy and connectivity .
23-0135 Moved by Commissioner Davis , seconded by Commissioner Longbine , to authorize the City
Manager to sign a Right-of-Way User's Agreement with Nex-Tech, LLC authorizing Nex-Tech
Network to install a private fiber optic cable network in the public right-of-way and utility
easement. Aye: (5). Nay (0). Motion carried.
DEVELOPMENT BUSINESS
(7 .1) Approve Resolution No. 23-8125 authorizing staff to submit an application on behalf
of eligible local recipient agencies for the 2023 Kansas Emergency Solutions Grant
Program (ESGFFY2023).
Michelle Martin, Community Relations Supervisor, explained the request, fiscal impact and
action options.
Richard Humphrey, Salina, Kansas , thanked the city for participating in housing issues and
stated homelessness is a very complex issue .
23-0136 Moved by Commissioner Ryan , seconded by Commissioner Davis, to approve Resolution 23-8125
authorizing staff to submit an application on behalf of eligible local recipient agencies for the 2023
Kansas Emergency Solutions Grant Program (ESGFFY2023). Aye: (5). Nay (0). Motion carried.
OTHER BUSINESS
Commissioner Lenkiewicz stated he and Commissioner Longbine attended the recruitment
open house at the Salina Police Department which was very organized and fun.
CITIZENS FORUM
None.
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ADJOURNMENT
23-0137 Moved by Commissioner Longbine, seconded by Commissioner Davis, that the regular meeting of
the Board of City Commissioners be adjourned. Aye: (5). Nay: (0). Motion carried. The meeting
adjourned at 6:02 p.m.
[SEAL] Michael L. Hoppock, yor
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